Privacy Act: [F065 AFEDF A]...

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     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Department of Veterans Affairs (VA) and Social Security use this 
   information to determine eligibility, entitlements, and addresses of 
   and for USSDP members.
       Federal Housing Agency (FHA) uses this information in their loan 
   programs.
       Internal Revenue Service (IRS) uses the information for tax 
   purposes and for levy action in the collection of taxes owed.
       American Red Cross uses this information to determine needs of a 
   member or his dependents in emergency situations.
       Widow or widower, dependent, or next of kin of deceased members 
   use this information in settling the affairs of the former member.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in, visible file binders/cabinets/card files, on 
   computer magnetic tapes and computer paper printouts, and on 
   microfiche.
     Retrievability: 
       Retrieved by name and Social Security Number or Military Service 
   Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in security file containers/
   cabinets, protected by guards and controlled by personnel screening, 
   visitor registers and computer system software.
     Retention and disposal: 
       All records except correspondence and balancing data (deposit, 
   adjustment, and withdrawal) are retained for 6 years after final 
   settlement. Correspondence is kept for 90 days; balancing data is 
   kept for 1 year after balance status is reached. Records are stored 
   at Air Force Accounting and Finance Center, at the Denver Federal 
   Archives and Record Center, and at the Record Center Annex, Neosho, 
   MO. Destruction is by sale to salvage company for shredding.
     System manager(s) and address: 
       Director Accounting and Finance, United States Air Force (USAF).
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, date of final 
   settlement, duty station or place of employment, or other information 
   verifiable from the record itself.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, date of final 
   settlement, duty station or place of employment, or other information 
   verifiable from the record itself.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from automated system interfaces other Air 
   Force and DOD components and dependents, next of kin, survivors, and 
   former spouses of USSDP members.
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC D

   #....System name: 

       Claims Case File - Active Duty Casualty Case Records.
     System location: 
       Air Force Accounting and Finance Center, Denver, CO 80279 and at 
   the Denver Federal Archives and Record Center, Building 48, Denver 
   Federal Center, Denver, CO 80225.
     Categories of individuals covered by the system: 
       Deceased active duty and former active duty Air Force members; 
   dependents, beneficiaries, and next-of-kin of deceased Air Force 
   members.
     Categories of records in the system: 
       Includes but not limited to the following: Claim certification 
   and vouchers for death gratuity payments; claim for unpaid 
   compensation of deceased members of the uniformed services; reports 
   of casualty; travel vouchers; travel orders; military pay and 
   allowance vouchers; wage and tax statements; miscellaneous income 
   statements; divorce decrees; guardianship papers; death certificates; 
   birth certificates; military pay records; statements of service; 
   military pay orders; employees' exemption for dependents 
   certificates; authorizations to start, stop or change allotments; 
   mailing address payment options for Joint Uniform Military Pay System 
   (JUMPS); authorizations to start or stop basic allowance for quarters 
   credit; document transmittals (JUMPS); military pay orders transfer 
   in; requests and authorizations to pay basic allowance subsistence 
   and separate rations; records of emergency data; records of 
   accounting and finance office authorized payments, JUMPS; assignments 
   of assistance responsibility; leave and earnings statements; 
   acknowledgments and/or transfers of casualty assistance cases; 
   records of travel payments; special orders; record of courts-martial; 
   per diem work sheets; marriage licenses; proceedings of homicide 
   trials; court records; promotion orders; personal letters from 
   deceased member to claimant; applications for commercial insurance; 
   pay and allotment information on deceased members; affidavits in 
   support of in loco parentis relationships; pay adjustment 
   authorizations; bills of lading; affidavits by natural custodian for 
   claim on behalf of minor children; tax certificate statements; 
   paternity admissions statements; Social Security wage adjustment 
   data; leave records; claims for unpaid pay and allowances of deceased 
   member of the uniformed services where there is no designated 
   beneficiary of the claimant; returned check records; allotment 
   reports; proof of adoption; and public vouchers for purchases and 
   services.
     Authority for maintenance of the system: 
       10 U.S.C. 1475-1480, Death gratuity...; and 2771, Final 
   settlement of accounts: Deceased members.
   Purpose(s): 
       Used to compute death gratuity payments and payments of unpaid 
   pay and allowances and to determine the proper beneficiaries thereof.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Copies of records or requested information are furnished to other 
   agencies, such as but not limited to Internal Revenue Service, Social 
   Security Administration, and the Department of Veterans Affairs, and 
   to state and local agencies.
       Information is used by such entities to determine any 
   obligations, benefits and privileges under their jurisdiction.
       Certified copies of past pay records are furnished to attorneys 
   representing potential beneficiaries.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name and Social Security Number or Military Service 
   Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in security file containers/
   cabinets, protected by guards and controlled by personnel screening 
   and visitor registers.
     Retention and disposal: 
       Retained at Air Force Accounting and Finance Center for one year 
   after closing date, then forwarded to Denver Federal Archives and 
   Records Center and destroyed six years from final closing date. 
   Destruction is by shredding, tearing, macerating, pulping, or 
   burning.
     System manager(s) and address: 
       Director Accounting and Finance, United States Air Force (USAF).
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, drivers license, 
   military status, duty station or place of employment or other 
   information verifiable from the record itself.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, drivers license, 
   military status, duty station or place of employment or other 
   information verifiable from the record itself.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from educational and medical institutions, 
   automated system interfaces, police and investigating officers, the 
   public media, state or local governments, witnesses, and source 
   documents such as reports.
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC E

   #....System name: 

       Claims Case File - Corrected Military Records.
     System location: 
       Air Force Accounting and Finance Center, Denver, CO 80279 and at 
   the Denver Federal Archives and Records Center, Denver Federal 
   Center, Building 48, Denver, CO 80225.
     Categories of individuals covered by the system: 
       Air Force active duty officers and enlisted personnel, and former 
   active duty military personnel; Air Force Reserve and Air National 
   Guard personnel; retired Air Force military personnel; Air Force 
   Academy cadets; surviving dependents of military personnel.
     Categories of records in the system: 
       Includes but not limited to: Retired pay information; reserve pay 
   information; statement of service; travel orders; travel vouchers; 
   leave records; individual military pay records; discharge document; 
   civilian earning statements; civilian earnings, wage and tax 
   statement; income tax returns when provided by individuals to support 
   a claim; copies of court martials; copies of non-judicial punishment, 
   application for correction of military or naval records; requests, 
   authorizations and pay orders for basic allowance for subsistence 
   (BAS), separate rations; record of travel payments; military pay and 
   allowances voucher; bills of lading; supplemental wage and tax 
   statement; dependents: Address and name; Social Security Number of 
   deceased retired Air Force members; pay adjustment authorization; 
   medical bills and receipts; correspondence pertaining to above 
   subject matters.
     Authority for maintenance of the system: 
       10 U.S.C. 1552, Correction of military records: Claims incident 
   thereto.
   Purpose(s): 
       Used to determine the proper payment due based on the correction 
   of military records.
       Pay adjustment data and supporting documentation is submitted to 
   the accounting and finance office for payment, and also to the Joint 
   Uniform Military Pay System (JUMPS) for memorandum type entry on 
   master military pay account.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Disclosures may also be made to the Internal Revenue Service and 
   to the Social Security Administration for their determination of tax 
   liabilities and Social Security entitlements flowing from corrections 
   of military pay and allowances.
       The various state unemployment offices may use the information to 
   either institute collection process from the member or to adjust 
   their records when member was collecting unemployment.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name, Social Security Number or Military Service 
   Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in security file containers/
   cabinets, protected by guards, and controlled by personnel screening 
   and visitor registers.
     Retention and disposal: 
       Folder is retained at Air Force Accounting and Finance Center for 
   one year, after which time it is sent to Denver Federal Archives and 
   Record Center and destroyed six years from final closing date. 
   Destruction is by shredding, macerating, pulping, or burning.
     System manager(s) and address: 
       Comptroller of the Air Force, Headquarters United States Air 
   Force. Director Accounting and Finance, United States Air Force.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, driver's license, 
   military status, duty station or place of employment or other 
   information verifiable from the record itself.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, driver's license, 
   military status, duty station or place of employment or other 
   information verifiable from the record itself.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from previous employers, automated system 
   interfaces, and source documents such as reports.
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC F

   #....System name: 

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