Privacy Act: [F065 AFEDF A]...

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       Claims Case File - Missing in Action Data.
     System location: 
       Air Force Accounting and Finance Center, Denver, CO 80279 and at 
   the Federal Archives and Record Center, Building 48, Denver Federal 
   Center, Denver CO 80225.
     Categories of individuals covered by the system: 
       Missing-in-action Air Force members; dependents and next-of-kin 
   of missing Air Force members; and former spouses of missing Air Force 
   members.
     Categories of records in the system: 
       Includes, but not limited to the following: Statements of 
   dependent's expenses; Air Force Office of Special Investigation 
   reports; correspondence requests for dependency determination; travel 
   vouchers; travel orders; marriage certificates; birth certificates; 
   annulments; divorce decrees; adoption papers; allotment documents 
   (starts, stops, and changes); military pay and allowance vouchers; 
   promotion orders; military pay orders; financial statements; reports 
   of casualty; wage and tax statements; guardianship papers; statements 
   of service; records of emergency data; assignments of assistance 
   responsibility; leave and earnings statements; acknowledgments and/or 
   transfers of casualty assistance; records of travel payments; per 
   diem work sheets; pay adjustment authorizations; bills of lading; tax 
   certificate statements; returned check records; public vouchers for 
   purchases and services; notice of premium due from commercial 
   insurance companies; car titles; Judge Advocate General opinions and 
   interpretative memoranda; car insurance policy statements; requests 
   for verification of deposits in Uniformed Services Savings Deposit 
   program; public vouchers for refunds; military pay vouchers; letters 
   of notification of pay increases and decreases; copies of missing 
   member's last will and testament; Uniformed Services Savings Deposit 
   statements; change of mailing address forms; copies of personal 
   checks; breakdown of expenditures for investment purposes; military 
   pay records of missing member; medical history on dependents; and 
   newspaper clippings.
     Authority for maintenance of the system: 
       37 U.S.C. Chapter 10 - Payments to Missing Persons.
   Purpose(s): 
       Used for adjudication and distribution of missing member's funds, 
   and to make determinations of dependent's eligibility and entitlement 
   to pay allowances for parents, wives and children. Vouchers are 
   provided to the Automated Uniformed Services Savings Deposit Program 
   (USSDP).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Data is also disclosed through correspondence with member's 
   dependents pertaining to distribution of monies.
       Copies of records may on occasion be furnished to other agencies, 
   such as but not limited to Internal Revenue Service (IRS), Social 
   Security Administration (SSA), and the Department of Veterans Affairs 
   (VA), and to state and local agencies for their determination for any 
   obligations, benefits and privileges under their respective 
   jurisdictions.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name, Social Security Number, or Military Service 
   Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in security file containers/
   cabinets, protected by guards, and controlled by personnel screening 
   and visitor registers.
     Retention and disposal: 
       Records are retained for the entire time member is in a missing 
   or prisoner status. If member is returned to military control, files 
   are returned to military pay jacket (active duty). If member is 
   declared killed-in-action, file is processed as death case, retained 
   at AFAFC for one year, then retired to Denver Federal Archives and 
   Record Center, and destroyed six years after final closing date. 
   Destruction is by shredding, macerating, pulping, tearing, or 
   burning.
     System manager(s) and address: 
       Comptroller of the Air Force, Headquarters United States Air 
   Force. Director Accounting and Finance, United States Air Force 
   (USAF).
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, drivers license, 
   military status, duty station or place of employment or other 
   information verifiable from the record itself.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity such as name, Social Security Number, drivers license, 
   military status, duty station or place of employment, or other 
   information verifiable from the record itself.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from financial, educational and medical 
   institutions; automated system interfaces; police and investigating 
   officers; the public media; and bureaus of motor vehicles.
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC G

   #....System name: 

       Indebtedness and Claims.
     System location: 
       Air Force Accounting and Finance Center, Denver, CO 80279. Denver 
   Federal Archives and Record Center, Building 48, Denver Federal 
   Center, Denver, CO 80225.
     Categories of individuals covered by the system: 
       Active duty and retired military personnel, Air Force civilian 
   employees and former employees, Air Force Reserve and Air National 
   Guard personnel, Air Force Academy cadets, dependents of military 
   personnel, exchange officers and foreign nationals.
     Categories of records in the system: 
       Records of current and former military members and civilian 
   employees pay accounts showing entitlements, deductions, payments 
   made, and any indebtedness resulting from deductions and payments 
   exceeding entitlements. These records include, but are not limited 
   to: Individual military pay records, substantiating documents such as 
   military pay orders, pay adjustment authorizations, military master 
   pay account print out from Joint Uniform Military Pay System (JUMPS), 
   records of travel payments, financial record data folders, 
   miscellaneous vouchers, personal financial records, credit reports, 
   promissory notes, individual financial statements, and 
   correspondence. Applications for waiver of erroneous payments or for 
   remission of indebtedness with supporting documents, including but 
   not limited to, statements of financial status (personal income and 
   expenses), statements of commanders, statements of Accounting and 
   Finance Officers, correspondence with members and employees. Claims 
   of individuals requesting additional payments for services rendered 
   with supporting documents including, but not limited to, time and 
   attendance reports, leave and earnings statements, travel orders, 
   travel vouchers, statements of non-availability of quarters and mess, 
   paid receipts, and correspondence with members and employees. 
   Delinquent accounts receivable from base Accounting and Finance 
   Officers including, but not limited to, returned checks, medical 
   services billings, collection records, and summaries of the Air Force 
   Office of Special Investigation and Federal Bureau of Investigation 
   reports. Reports from probate courts regarding estates of deceased 
   debtors. Reports from bankruptcy courts regarding claims of the U.S. 
   against debtors.
     Authority for maintenance of the system: 
       31 U.S.C. Chapter 18 - Compromise and collection of Federal 
   claims; 10 U.S.C. 2774, Claims for overpayment of pay and allowances, 
   other than travel and transportation allowances, 9837 (d), Settlement 
   of accounts: Deductions from pay; 5 U.S.C. 5584 Claims for 
   overpayment of pay and allowances, other than travel and 
   transportation expenses and allowances and relocation expenses; 12 
   U.S.C. 1715, Mortgage insurance for servicemen; Pub. L. 97-365, Debt 
   Collection Act of 1982.
   Purpose(s): 
       Used to determine eligibility for: (1) Waiver of erroneous 
   payments, (2) remission of indebtedness, or (3) payments for services 
   rendered. Also, information is required to attempt collection of all 
   claims from individuals on claims of the United States, for money or 
   property arising out of the activities of the United States Air 
   Force. Claims may be compromised, terminated, or suspended when 
   warranted by information collected. Information is used to establish 
   debts and respond to letters received from individuals. After action 
   is completed, files are closed and filed in individual records.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Data necessary to identify an individual involved in a claim is 
   disclosed to a consumer reporting agency whenever a financial status 
   report is requested for use in pursuing collection under the Federal 
   Collection Act.
       Disclosure of data regarding individual's indebtedness to the Air 
   Force are made from this record system to credit reporting agencies 
   under the authority of the Debt Collection Act of 1982 (Pub.L. 97-
   365).
       Whenever AFAFC has exhausted its internal collection actions, the 
   debt may be forwarded to a private collection agency for collection 
   servicing.
       The debt may be referred to the Department of Justice under 31 
   U.S.C. 952, Federal Claims Collection Act of 1966, for investigation 
   or civil or criminal litigation as appropriate.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders and in machine-readable form.
     Retrievability: 
       Retrieved by name and Social Security Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in security file containers/
   cabinets, protected by guards and controlled by personnel screening 
   and visitor registers.
     Retention and disposal: 
       Retained in office files for one year after annual cut-off, 
   transferred to the Denver Federal Archives and Record Center for nine 
   additional years, and then sold to salvage paper companies to be 
   destroyed by shredding, tearing, macerating, pulping or burning.
     System manager(s) and address: 
       Comptroller of the Air Force, Headquarters United States Air 
   Force. Director, Accounting and Finance, United States Air Force. 
   (USAF).
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DAD, Denver, CO 80279.
       Requester should be able to provide sufficient proof of identity, 
   such as name, Social Security Number, military status, duty station 
   or place of employment, or other information verifiable from the 
   record itself.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DAD, Denver, CO 80279.
       Requester should be able to provide sufficient proof of identity, 
   such as name, Social Security Number, military status, duty station 
   or place of employment, or other information verifiable from the 
   record itself.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from financial and medical institutions; 
   automated system interfaces; police and investigating officers; the 
   public media; a state or local government; and source documents such 
   as reports; credit bureaus; Bureau of Employees Compensation, 
   Department of Veterans Affairs; Social Security Administration; 
   Internal Revenue Service; Federal Housing Administration; health 
   insurance companies; U.S. Army Finance and Accounting Center; Navy 
   Finance Center; Base Accounting and Finance Officers, Major Commands; 
   Comptroller General; and correspondence with individual concerned or 
   his representative.
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC H

   #....System name: 

       Loss of Funds Case Files.
     System location: 
       Air Force Accounting and Finance Center, Denver, CO 80279.
     Categories of individuals covered by the system: 
       Air Force, Army, Navy and Marine Corps active duty military 
   personnel, Air Force civilian employees and former employees, Air 
   Force Reserve and Air National Guard personnel. Retired Air Force 
   military personnel.
     Categories of records in the system: 
       Information source documents, reports of investigating officer(s) 
   on losses in Air Force accounting and finance offices: (AFOS) 
   accountability, loss of funds settlement vouchers, material to 
   determine cause of the loss, identification of personnel concerned in 
   the loss, determinations of pecuniary liability, opinions from Judge 
   Advocate General offices, opinions from the Comptroller General and 
   from the General Accounting Office, and final determinations by the 
   Secretary of the Air Force.
     Authority for maintenance of the system: 
       31 U.S.C. 95a, Relief of disbursing officers of military 
   departments; 492b, Gains and losses resulting from exchange 
   transactions; offsetting of deficiencies in accounts against gains; 
   and 40 U.S.C. Chapter 15 - Government Losses in Shipment.
   Purpose(s): 
       Loss of funds case files record the chronological history of 
   losses or deficiencies in AFOS money accounts. Data contained in 
   these files are used to prepare reports and statistics, and to 
   develop facts necessary for administrative adjudications of pecuniary 
   responsibility.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Users of the records system include, but are not limited to, 
   attorneys, surety companies, and individuals for internal Air Force 
   processing and outside litigation by those named in the case.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.

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