Privacy Act: [F065 AFEDF A]...

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     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties who are 
   properly screened and cleared for need-to-know. Records are stored in 
   security file containers/cabinets and in safes, protected by guards, 
   and controlled by personnel screening and visitor registers.
     Retention and disposal: 
       Whenever relief from pecuniary responsibility for a loss is 
   recommended and granted, records are retained at AFAFC for four years 
   and then destroyed by tearing into pieces, shredding, pulping or 
   macerating. Whenever one or more persons are held liable for a loss, 
   and the loss is completely recovered, records are retained in AFAFC 
   files for six years and then destroyed by tearing into pieces, 
   shredding, pulping, or macerating.
     System manager(s) and address: 
       Comptroller of the Air Force, Headquarters United States Air 
   Force. Director of Accounting and Finance, United States Air Force 
   (USAF).
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, military or civilian 
   status, duty station or place of employment, or other information 
   verifiable in the record itself.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, military or civilian 
   status, duty station or place of employment, or other information 
   verifiable in the record itself.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from financial institutions, police and 
   investigating officers, witnesses and source documents such as 
   reports.
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC I

   #....System name: 

       Military Pay Records.
     System location: 
       Air Force Accounting and Finance Center, Denver, CO 80279; Denver 
   Federal Archives and Records Center, Building 48, Denver Federal 
   Center, Denver CO 80225; Federal Records Center Annex, GSA, P.O. Box 
   141, Neosho, MO 64850.
     Categories of individuals covered by the system: 
       Air Force active duty and separated military personnel.
     Categories of records in the system: 
       Microfilm of Military Pay Records of individual Air Force 
   personnel on active duty or separated. Military pay records and 
   related documentation including but not limited to monthly and 
   cumulative six-months histories of pay transactions, Federal Income 
   Tax withholding data, Federal Insurance Contribution Act tax data 
   contained on hard copy and/or microfilm. Military pay supporting 
   documents and vouchers including but not limited to basic pay, 
   special compensation positions, special pay, status adjustments, 
   separation, reenlistment, reenlistment bonus, incentive pay, 
   allowances, death gratuities, allotments of pay, court-martial 
   sentences, indebtedness, and correspondence pertaining to all of the 
   above. Sundry lists, reports and rosters including but not limited to 
   Internal Revenue reports, Social Security reports, Veteran's 
   Administration reports, and Treasury reports.
     Authority for maintenance of the system: 
       37 U.S.C. 401-403, Allowances; 551-558, Payments to Missing 
   Persons; 10 U.S.C. 1475-1480, Death Benefits; 1552, Correction of 
   military records: Claims incident thereto; 2771, Final settlement of 
   accounts: Deceased members.
   Purpose(s): 
       Purposes are to furnish pay information from microfilm of 
   Military Pay Records when hard copies of pay records cannot be 
   located in Military Pay Record file.
       Used as back-up of hard copies of Military Pay Records which are 
   also filed at this location.
       The purpose of the record system is to retain historical pay data 
   on Air Force and former Air Force members, and to furnish pay 
   information and/or related information to Accounting and Finance 
   Offices (AFOS) and Consolidated Base Personnel Offices (CBPOs), who 
   use this information in answering inquiries and in determining 
   current administrative adjustments.
       Copies of certified pay records and related documents are 
   disclosed to military courts for court-martial action, and to Civil 
   Courts.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Furnish wage and tax statement (Form W-2) for tax purposes to 
   State Revenue Service, Internal Revenue Service, individual members 
   misplacing original form W-2, widows of deceased members, or to 
   verify Air Force service on request from other services.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders and on roll microfilm.
     Retrievability: 
       Retrieved by name and Social Security Number or Military Service 
   Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record source of their 
   official duties who are properly screened and cleared for need-to-
   know. Records are stored in security file containers/cabinets, 
   protected by guards, and controlled by personnel screening and 
   visitor registers.
     Retention and disposal: 
       Military Pay Records, hard copies, are retained at Denver Federal 
   Archives and Records Center where they are sold to paper salvage 
   companies and destroyed by shredding after a total of ten years after 
   member's separation, or date of final action, whichever is later. 
   Microfilm of Military Pay Records is retained at Air Force Accounting 
   and Finance Center for six years then destroyed by shredding or 
   burning. Copies of microfilm are retained for fifty-six years at 
   Federal Records Center Annex, GSA at Neosho, MO and then destroyed by 
   shredding or burning.
     System manager(s) and address: 
       Director Accounting and Finance, USAF.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, service number, 
   military status, duty station or place of employment, or other 
   information which may be determined from the record itself.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, service number, 
   military status, duty station or place of employment, or other 
   information which may be determined from the record itself.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from previous employers, financial and 
   medical institutions, automated system interfaces; police and 
   investigating officers; state or local governments; corporations; 
   source documents such as reports; Air Force Installation Accounting 
   and Finance Pay Offices; Joint Uniform Military System (JUMPS); state 
   agencies; state revenue services; veterans organizations; federal 
   agencies; Internal Revenue Service; Veteran's Administration; 
   attorneys; widows of former members; parents of members; dependents, 
   trustees, and guardians; and other Department of Defense components.
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC J

   #....System name: 

       Pay and Allotment Records.
     System location: 
       Air Force Accounting and Finance Center, Denver, CO 80279; Denver 
   Federal Archives and Record Center, Building 48, Denver Federal 
   Center, Denver, CO, 80225.
     Categories of individuals covered by the system: 
       Air Force active duty and retired military personnel Air Force 
   Reserve and Air National Guard personnel, and Air Force Academy 
   cadets.
     Categories of records in the system: 
       Applications for Basic Allowance for Quarters (BAQ); request for 
   dependency determinations for benefits; copies of marriage 
   certificates, birth certificates, annulments, divorce decrees and 
   adoption papers; certificate of residence forms; allotment documents 
   (starts, changes and stops); special pay authorizations; copies of 
   allotment vouchers; change of address forms; parent dependency 
   affidavits; correspondence between the Air Force Accounting and 
   Finance Center (AFAFC) and members dependents pertaining to 
   allotments (pay information) and determinations of dependency; 
   Comptroller General decisions; General Accounting Office opinions; 
   Judge Advocate General opinions and interpretative memoranda; Air 
   Force Office of Special Investigation (OSI) reports, interpretative 
   memoranda from plans and systems (XS) at AFAFC; status request from 
   Office of Civilian Health and Medical Program of the Uniformed 
   Services (CHAMPUS) regarding medical care for children over age 21; 
   correspondence with state and local agencies; American Red Cross; and 
   other material related to dependency determination and eligibility of 
   dependents for pay and allowance purposes and benefits.
     Authority for maintenance of the system: 
       37 U.S.C. 401, Definitions; 403, Basic allowance for quarters; 10 
   U.S.C. 1072, Definitions.
   Purpose(s): 
       Records are used to make final determinations of dependency and 
   or relationship eligibility entitlement to pay allowances for 
   parents, step-children and adopted children who have income in their 
   own right, illegitimate children and all cases where relationship or 
   dependency is questionable; make determinations of dependency and or 
   eligibility entitlement to benefits for parents, parents-in-law, 
   illegitimate children and children over age 21. Copies of affidavits, 
   documents, related correspondence and/or information contain therein 
   may be furnished to the service member, the claimed dependent and/or 
   the person who furnish such information.
       Copies of affidavits, statements and related correspondence may 
   be furnished OSI to verify information submitted by or in behalf of 
   the claimed dependent.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Copies of records may on occasion be furnished to Internal 
   Revenue Service (IRS), Social Security Administration (SSA), Office 
   of Personnel Management, and the Department of Veterans Affairs (VA), 
   and to state and local agencies for their own determinations for any 
   obligations, benefits and privileges that come under their 
   jurisdiction.
       Notify the American Red Cross of status of claims to inform the 
   member and/or their dependents.
       On occasion may disclose information to the Air Force Aid 
   Society.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders.
     Retrievability: 
       Retrieved by name and Social Security Number or Military Service 
   Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in security file containers/
   cabinets, protected by guards and controlled by personnel screening 
   and visitor registers.
     Retention and disposal: 
       Records for members who have been separated from the service are 
   purged annually and retired to the Federal Archives and Records 
   Center at Denver Federal Center with one exception. Records for which 
   claims are received and/or a dependency determination is made after 
   separation, are retained at the AFAFC for six years after last 
   determination and then sent to the Denver Federal Archives and 
   Records Center. Records are destroyed six years after member's 
   separation from the service or last determination, whichever is 
   later. Destruction is by shredding, tearing or burning.
     System manager(s) and address: 
       Director Accounting and Finance, United States Air Force, 
   Washington, DC 20330.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, service number, 
   military status, duty station or place of employment.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, service number, 
   military status, duty station or place of employment.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from previous employers, financial and 
   medical institutions, automated system interfaces, police and 
   investigating officers, state or local governments, source documents 
   such as reports; applications and correspondence from members for 
   dependency determination, COLA, and medical care; correspondence from 
   parents, guardians and custodians of dependents, attorneys and the 
   American Red Cross pertaining to dependency determination and support 
   of dependents; information from other components of the Department of 
   Defense.
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC K

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