Privacy Act: [F065 AFEDF A]...

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   #....System name: 

       USAF Retired Pay System.
     System location: 
       Air Force Accounting and Finance Center, Denver, CO 80279; 
   Federal Archives and Records Center, Building 48, Denver Federal 
   Center, Denver, CO 80225; Records Center Annex, GSA, P.O. Box 141, 
   Neosho, MO 64850 (backup storage only); Accounting and Finance 
   Offices (AFOs at Air Force bases; Air Reserve Personnel Center and 
   Personal Affairs offices at Air Force installations. Official mailing 
   addresses are published as an appendix to the Air Force's compilation 
   of systems of records notices.
     Categories of individuals covered by the system: 
       Air Force active duty and retired military personnel, Air Force 
   Reserve and Air National Guard personnel, dependents and survivors of 
   military personnel.
     Categories of records in the system: 
       Records include, but are not limited to retired pay and annuitant 
   pay master files with supporting documentation relating to 
   entitlements, deductions, collections and allotments supporting 
   documents include but are not limited to Retirement Orders, 
   retirement pay orders, gross pay statements, statements of 
   employment, employees' withholding exemption certificates, records of 
   emergency data, retired pay allotment authorizations, retirees: 
   United States savings bond authorizations, Air Reserve Forces 
   retirement credit summaries, divorce decrees, computation of retired 
   pay, death certificates, claims for unpaid pay and allowances of 
   deceased members, marriage certificates, adoption papers, guardian 
   papers, birth certificates, election certificates for retired 
   servicemen's family protection plan (RSFPP), election certificates 
   for survivor benefit plan (SBP), documents pertaining to status of 
   children's schooling, and income tax withholding statements. Also 
   included are listings of bonds, allotments, retired pay and annuitant 
   pay checks, debts owed the government and direct remittances made by 
   retirees for the costs of the RSFPP and SBP plans, records from 
   dependents of retired military personnel, correspondence related to 
   retirement entitlements such as reports from hospitals and medical 
   review boards, print-outs of members' active duty military pay 
   accounts from the joint uniform military pay system.
     Authority for maintenance of the system: 
       10 U.S.C. Chapters 61, Retirement or Separation for Physical 
   Disability; 63, Retirement for Age; 65, Retirement for Length of 
   Service; 67, Retired Pay for Non-Regular Service; 69, Retired Grade; 
   71, Computation of Retired Pay; 73, and 79, Correction of Military 
   Records; 5 U.S.C. Chapter 83, Retirement; 37 U.S.C., Pay and 
   Allowances of the Uniformed Services; 38 U.S.C. 410, Deaths entitling 
   survivors to dependency and indemnity compensation.
   Purpose(s): 
       Used to accurately and timely pay the retired members of the Air 
   Force and their survivors; provide members periodic statements of 
   pay; document and account for all disbursements and collections; and 
   to respond to inquiries concerning the retiree and annuitant 
   accounts.
       Records are used to establish, maintain and close retiree and 
   annuitant pay accounts and prepare related reports; compute retired 
   and annuitant pay and initiate actions for monthly pay and allotment 
   transactions; casualty cases are established upon the death of a 
   member and arrears of pay are computed and disbursed to survivors; 
   upon the death of a retired member who elected such coverage, RSFPP 
   and/or SBP accounts are established and survival annuities are paid. 
   Also, there is an automated interface with the joint uniform military 
   pay system for data used to compute retiree payments; retiree's pay 
   and their allotment (checking and savings accounts) payments as well 
   as annuitant's pay are sent either directly to financial 
   organizations or through the Direct Deposit/Electronic Fund Transfer 
   Program.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Other users include, but are not limited to, any component of the 
   Department of Defense for inquiries, audit and document utilization; 
   other federal agencies such as the Internal Revenue Service for 
   normal wage and tax withholding reporting, accounting, tax audits and 
   levies; Comptroller General and the General Accounting Office for 
   legal interpretations and audits.
       Disclosures are made to the Department of Veterans Affairs 
   regarding establishments, changes and discontinuances of VA 
   compensation to retirees and annuitants; disclosures are made to the 
   Social Security Administration regarding wages; information is 
   furnished to the American Red Cross and the Air Force Aid Society for 
   their use in assisting retirees and their survivors.
       Information is supplied to state and local governments for use as 
   follow-up data in welfare cases and for tax purposes.
       Information is also supplied to the Office of Personnel 
   Management when a retiree waives his military retired pay in order to 
   use his military service for computing his Civil Service Retirement 
   Annuity.
       Information is supplied to the courts regarding retiree pay in 
   garnishment cases.
       Disclosures are also made to attorneys, law firms, and other 
   parties acting as executors or administrators of retirees estates and 
   information is provided to trustees of mentally incompetent members 
   and guardians of survivors (children).
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders/note books/binders/visible file 
   binders/cabinets/card files, computer magnetic tapes and paper 
   printouts, and on roll microfilm and microfiche.
     Retrievability: 
       Retrieved by name and Social Security Number.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   person(s) responsible for servicing the record system in performance 
   of their official duties who are properly screened and cleared for 
   need-to-know. Records are stored in security file containers/
   cabinets/vaults/locked cabinets or rooms, protected by guards, and 
   controlled by personnel screening, visitor registers and computer 
   system software.
     Retention and disposal: 
       The records are retained for varied periods up to 56 years. 
   Destruction of records is by shredding. Records are maintained at the 
   Denver Federal Archives and Records Center. Duplicate records are 
   maintained at the alternate site at Neosho, MO for storage where 
   destruction is by shredding or burning.
     System manager(s) and address: 
       Director of Accounting and Finance, United States Air Force, 
   Washington, DC 20330 (USAF). Assistant Deputy Chief of Staff 
   Personnel for Military Personnel, Randolph Air Force Base, TX 78150 
   for Survivor Benefit Plans Briefing records and spouse notification 
   letters.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DAD, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, duty station or place 
   of employment, military status, military grade military grade or 
   other information verifiable from the record itself. For Survivor 
   Benefits Plans Briefing records and spouse notification data, contact 
   the system manager specified in the preceding category or Personal 
   Affairs officials at the servicing Air Force installation. Official 
   mailing addresses are published as an appendix to the Air Force's 
   compilation of systems of records notices.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DAD, Denver, CO 80279.
       However, retirees and annuitants may go to any Air Force 
   Accounting and Finance Office (AFO) to request information regarding 
   his or her account. The requester should be able to provide 
   sufficient proof of identity, such as name, Social Security Number, 
   military status, military grade or other information verifiable from 
   the record itself.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from previous employers, financial, 
   educational, and medical institutions, automated system interfaces, 
   state or local governments, source documents such as reports. Also 
   record sources include but are not limited to, the following: 
   Members' survivors, trustees of mentally incompetent members, 
   guardians of survivors (children), private law firms which are 
   executors of estates in casualty cases, the Air Force Manpower and 
   Personnel Center at Randolph Air Force Base, TX, and other government 
   agencies such as the Department of Veterans Affairs and the Social 
   Security Administration. Information also obtained from the 
   individual.
     Exemptions claimed for the system:
       None.

   #..F065 AFAFC L

   #....System name: 

       Legal Administration Records of the Staff Judge Advocate.
     System location: 
       Air Force Accounting and Finance Center, Denver, CO 80279.
     Categories of individuals covered by the system: 
       Air Force active duty and retired military personnel, present and 
   former Air Force civilian employees, Air Force Reserve and Air 
   National Guard personnel, dependents of military personnel, Air Force 
   Academy Cadets and former active duty personnel.
     Categories of records in the system: 
       Legal opinions and supporting documents including, but not 
   limited to, reports of survey on loss or damage of Air Force 
   equipment; garnishment of wages of Air Force military and civilian 
   personnel for child support and alimony; division of military 
   members' retired pay due to child support or community property 
   obligations of such retired members; inquiries by Congressmen on 
   behalf of constituents who are military members or their dependents, 
   or others; and correspondence relating to the above subjects with 
   other Air Force and Department of Defense components, United States 
   attorneys, attorneys, Air Force officers and members (and dependents 
   thereof), former spouses of Air Force officers and members, and 
   federal, state and local agencies, including, but not limited to, the 
   Federal Bureau of Investigation (FBI), Internal Revenue Service, 
   Social Security Administration, and state and local welfare agencies 
   state and local welfare or child support agencies seeking wage and 
   location data regarding Air Force military and civilian personnel 
   should contact HQ AFAFC/DADI, Denver, CO 80279.
     Authority for maintenance of the system: 
       10 U.S.C. 2775, Disposition of unclaimed property; 9832, Property 
   accountability: Regulations; 9835, Report of survey; and 37 U.S.C. 
   1007(e), Deductions from pay; 10 U.S.C. 1408, Division of retired 
   pay; 42 U.S.C. 659, 661-62, and 15 U.S.C. 1673, (Garnishment of wages 
   for child support and alimony); 10 U.S.C. 8013, Secretary of the Air 
   Force: Powers and duties; delegation by.
   Purpose(s): 
       Used to review and make recommendations in cases including but 
   not limited to cases involving division of retired pay, reports of 
   survey, garnishment of pay, and Congressional inquiries on behalf of 
   constituents.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Records from this system of records may be disclosed to any of 
   the following non-DOD agencies and individuals: Individual Air Force 
   members and their dependents, former spouses of Air Force members and 
   their attorneys, United States Attorneys, Internal Revenue Service, 
   Social Security Administration, and state and local agencies.
       The `Blanket Routine Uses' published at the beginning of the Air 
   Force's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders, visible file binders/cabinets and in 
   card files.
     Retrievability: 
       Retrieved by name.
     Safeguards: 
       Records are accessed by person(s) responsible for servicing the 
   record system in performance of their official duties who are 
   properly screened and cleared for need-to-know. Records are stored in 
   security file containers/cabinets, protected by guards, and 
   controlled by personnel screening and visitor registers.
     Retention and disposal: 
       Records are maintained at office of Staff Judge Advocate, Air 
   Force Accounting and Finance Center (AFAFC/JA) for two years, or 
   whenever their purpose has been served, whichever is later, and then 
   destroyed by tearing or shredding. Significant cases involving legal 
   opinions establishing precedent are periodically transferred to 
   subject files after two years and retained indefinitely.
     System manager(s) and address: 
       The Staff Judge Advocate, United States Air Force; Staff Judge 
   Advocate, Air Force Accounting and Finance Center.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to or visit the AFAFC/DADI, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, military status, duty 
   station or place of employment, or other information verifiable in 
   the record itself.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to or visit 
   the AFAFC/DADI, Denver, CO 80279.
       The requester should be able to provide sufficient proof of 
   identity, such as name, Social Security Number, military status or 
   place of employment, or other information verifiable in the record 
   itself.
     Contesting record procedures: 
       The Air Force rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained 
   from the system manager.
     Record source categories: 
       Information obtained from previous employers, financial 
   institutions, educational institutions, police and investigating 
   officers, state or local governments, witnesses, source documents 
   such as reports. Information from other DOD components; information 
   from other federal agencies, including, but not limited to, the FBI, 
   Internal Revenue Service, Social Security Administration, Department 
   of Veterans Affairs; applications by and correspondence with active 
   duty, reserve and retired Air Force personnel and their dependents, 
   former spouses, and guardians, applications by and correspondence 
   with Air Force current and former civilian employees, their 
   dependents, spouses, and guardians; correspondence with attorneys, 
   records of courts-martial, interfaces with other record systems 
   maintained at AFAFC, and correspondence with United States Attorneys.
     Exemptions claimed for the system:
       None.

   #..F065 AF AFC A

   #....System name: 

       Accounts Payable Records.
     System location: 
       At Accounting and Finance Offices at Air Force bases, Air 
   National Guard activities, Air Force Reserve units, and Air Force 
   components. Official mailing addresses are published as an appendix 
   to the Air Force's compilation of systems of records notices. Some 
   records are stored at the Denver Federal Archives and Record Center, 
   Building 48, Denver Federal Center, Denver, CO 80225.

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