Home > 1995 Privacy Act Documents > Privacy Act: [F110 AFRES A] Reserve Judge Advocate Training Report....Privacy Act: [F110 AFRES A] Reserve Judge Advocate Training Report....
DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE
A record from a system of records maintained by this component may be
disclosed as a routine use to the Merit Systems Protection Board,
including the Office of the Special Counsel for the purpose of
litigation, including administrative proceedings, appeals, special
studies of the civil service and other merit systems, review of OPM or
component rules and regulations, investigation of alleged or possible
prohibited personnel practices; including administrative proceedings
involving any individual subject of a DOD investigation, and such
other functions, promulgated in 5 U.S.C 1205 and 1206, or as may be
authorized by law.
COUNTERINTELLIGENCE PURPOSES ROUTINE USE
A record from a system of records maintained by this component may be
disclosed as a routine use outside the DOD or the U.S. Government for
the purpose of counterintelligence activities authorized by U.S. Law
or Executive Order or for the purpose of enforcing laws which protect
the national security of the United States.
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DEPARTMENT OF DEFENSE
F010 AF A
System name: Automated Orders Data System.
System location:
Any location where temporary orders are published at all levels down
to and including squadrons. Official mailing addresses are published
as an appendix to the Air Force compilation of systems of records
notices.
Categories of individuals covered by the system:
All Air Force civilian employees and military members who perform
temporary duty travel, including all Air Force reserve personnel who
perform annual, school, special, and Military Personnel Appropriation
(MPA) tours.
Categories of records in the system:
All temporary orders (temporary duty travel and reserve);
identification data on individuals named in orders; accounting records
for Personnel/Travel/Budgeting Accounting System (PBAS/TBAS);
accounting records for man-days used, and orders log containing data
found in administrative orders including name, Social Security Number,
order number, and effective dates.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Power and Duties;
delegation by; as implemented by Joint Federal Travel Regulation, Vol
I; Joint Travel Regulation, Vol II; Air Force Regulation 10-7,
Administrative Orders; and E.O. 9397.
Purpose(s):
Used to prepare temporary duty travel orders, including those ordering
Air Force Reserve personnel to active duty for annual, school, special
and MPA tours. Controls assignment of orders numbers and is a cross
reference between orders, revocations, and amendments. Creates
management reports.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained on computer.
Retrievability:
Retrieved by name and Social Security Number.
Safeguards:
Records are accessed by person(s) responsible for servicing the record
system in performance of their official duties and are properly
screened for need-to-know. Passwords are established for computer
system entrance.
Retention and disposal:
Identification data is maintained until the individual is reassigned.
Orders are maintained for 1 to 56 years after the year in which they
are published.
System manager(s) and address:
Director of Information Management, Office of the Administrative
Assistant to the Secretary of the Air Force, Washington, DC 20330-
1000; Director of Information Management, Headquarters, Air Force
Reserve, Robins Air Force Base, GA 31098-6001; Deputy Chief of Staff,
Comptroller, Headquarters U.S. Air Force, Washington, DC 20330-5000;
and Base Directors or Chiefs of Information Management. Official
mailing addresses are published as an appendix to the Air Force's
compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information on themselves should address inquiries to the
Director of Information Management, Office of the Administrative
Assistant to the Secretary of the Air Force, Washington, DC 20330-
1000; Director of Information Management, Headquarters, Air Force
Reserve, Robins Air Force Base, GA 31098-6001; Deputy Chief of Staff,
Comptroller, Headquarters U.S. Air Force, Washington, DC 20330-5000;
and Base Directors or Chiefs of Information Management. Official
mailing addresses are published as an appendix to the Air Force's
compilation of systems of records notices.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system should address requests to the Director of Information
Management, Office of the Administrative Assistant to the Secretary of
the Air Force, Washington, DC 20330-1000; Director of Information
Management, Headquarters, Air Force Reserve, Robins Air Force Base, GA
31098-6001; Deputy Chief of Staff, Comptroller, Headquarters U.S. Air
Force, Washington, DC 20330-5000; and Base Directors or Chiefs of
Information Management. Official mailing addresses are published as an
appendix to the Air Force's compilation of systems of records notices.
A military or civilian identification card is required as proof of
identity prior to disclosure.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting and
appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Information is obtained from personnel records, automated system
interfaces, individuals, and orders requests.
Exemptions claimed for the system:
None.
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DEPARTMENT OF DEFENSE
F010 AFIS B
System name: Prisoner of War (PW) Debriefing Files.
System location:
Headquarters Air Force Intelligence Service (HQ AFIS/INUA), Fort
Belvoir, VA 22060.
Categories of individuals covered by the system:
Returned PW.
Categories of records in the system:
Debriefing transcripts; messages concerning PWs; topical data.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by; implemented by HQ USAFIS PD 400.2, 500.2; JCSM SM 718-
83.
Purpose(s):
Intelligence file; research source documents used by various DOD
offices.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The `Blanket Routine Uses' set forth at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders, computer paper printouts and on
microfiche.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by custodian of the record system and by
person(s) responsible for servicing the record system in performance
of their official duties who are properly screened and cleared for
need-to-know. Records are stored in safes.
Retention and disposal:
Retained in AFIS/INU until no longer needed then forwarded to the
USAFHRC, Maxwell Air Force Base, AL 36112 for permanent retention.
System manager(s) and address:
Headquarters Air Force Intelligence Service (HQ AFIS/INUA), Fort
Belvoir, VA 22060.
Notification procedure:
Individuals seeking to determine whether information about themselves
is contained in this system should address written inquiries to or
visit the Headquarters Air Force Intelligence Service (HQ AFIS/INUA),
Fort Belvoir, VA 22060.
Record access procedures:
Individuals seeking access to information about themselves contained
in this system should address written inquiries to or visit the
Headquarters Air Force Intelligence Service (HQ AFIS/INUA), Fort
Belvoir, VA 22060.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Returned prisoners of war.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F010 ARPC A
System name: Background Material.
System location:
Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
Categories of individuals covered by the system:
Air Force Reserve personnel.
Categories of records in the system:
Letter request for orders, amendments, including justification on
files on special authorizations when required by order publishing
activity.
Authority for maintenance of the system:
10 U.S.C. 1162, Reserves: discharge, and E.O. 9397.
Purpose(s):
Used for publication of discharge orders and to verify that discharge
orders were published.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record system notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders.
Retrievability:
Retrieved by name, and Social Security Number.
Safeguards:
Records are accessed by person(s) responsible for servicing the record
system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are protected by guards.
Retention and disposal:
Retained in office files for 1 year after annual cut-off, then
destroyed by tearing into pieces, shredding, pulping, macerating, or
burning.
System manager(s) and address:
Commander, Headquarters Air Reserve Personnel Center, Denver, CO
80280-5000.
Notification procedure:
Individuals seeking to determine whether information about themselves
is contained in this system should address inquiries to or visit the
Records Manager, Headquarters Air Reserve Personnel Center/IMD,
Denver, CO 80280-5000.
Written requests should contain full name, Social Security Number,
current mailing address, and the case (control) number on
correspondence received from the Center, if applicable.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address inquiries to or visit the Records Manager,
Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
Records may be reviewed in the Records Review Room, Headquarters Air
Reserve Personnel Center, Denver, CO, between 8 a.m. and 3 p.m. on
normal workdays.
Requester must be able to provide sufficient proof of identity, with
an Armed Forces identification card or a drivers license.
Contesting record procedure:
The Air Force rules for accessing records, and for contesting and
appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Information obtained from medical institutions, police and
investigating officers, witnesses and source documents such as
reports.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F010 AU A
System name: Potential Faculty Rating System.
System location:
Squadron Officer School, Maxwell Air Force Base, AL 36112.
Categories of individuals covered by the system:
Former Squadron Officer School students being considered for faculty
duty.
Categories of records in the system:
Individual rating of students.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by; and Air Training Command Regulation 53-1, Faculty
Boards and Administrative Withdrawals and Losses.
Purpose(s):
Used to evaluate individuals for potential assignment as faculty
members.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The `Blanket Routine Uses' set forth at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in note books/binders.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by person(s) responsible for servicing the record
system in performance of their official duties and stored in locked
cabinets or rooms.
Retention and disposal:
Retained in office files until superseded, obsolete, no longer needed
Other Popular 1995 Privacy Act Documents Documents:
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