Home > 1995 Privacy Act Documents > Privacy Act: [F110 AFRES A] Reserve Judge Advocate Training Report....Privacy Act: [F110 AFRES A] Reserve Judge Advocate Training Report....
for reference, or on inactivation, then destroyed by tearing into
pieces, shredding, pulping, macerating, or burning.
System manager(s) and address:
Director of Student Operations, Squadron Officer School, Maxwell Air
Force Base, AL 36112.
Notification procedure:
Individuals seeking to determine whether information about themselves
is contained in this system should address written inquiries to or
visit the Director of Student Operations, Squadron Officer School,
Maxwell Air Force Base, AL 36112.
Requests should include the individual's name and Social Security
Number. Individuals may visit Office of the system manager and present
Military ID Card.
Record access procedures:
Individuals seeking access to information about themselves contained
in this system should address written inquiries to or visit the
Director of Student Operations, Squadron Officer School, Maxwell Air
Force Base, AL 36112.
Requests should include the individual's name and Social Security
Number.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Information obtained from source documents such as reports.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F010 CVAE A
System name: Secretary of the Air Force Historical Records.
System location:
Washington National Records Center, Washington, DC 20409. Modern
Military Branch Military Archives Division, National Archives and
Records Administration, Washington, DC 20408.
Categories of individuals covered by the system:
Employees and former employees of the Secretary of the Air Force, and
anyone who has corresponded with the Secretary of the Air Force.
Categories of records in the system:
Secretary of the Air Force correspondence files covering calendar
years 1947 through March, 1972, most of which does not contain
personal information.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by.
Purpose(s):
Used for research by Air Force Historian, other government agencies
and private institutions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The `Blanket Routine Uses' set forth at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders.
Retrievability:
Retrieved by name.
Safeguards:
Access is authorized by the Secretary of the Air Force only. Records
are stored in locked cabinets or rooms.
Retention and disposal:
Retained in office files until superseded, obsolete, no longer needed
for reference, or on inactivation, then destroyed by tearing into
pieces, shredding, pulping, macerating, or burning.
System manager(s) and address:
Chief of Staff, Headquarters United States Air Force, Washington, DC
20330.
Notification procedure:
Individuals seeking to determine whether information about themselves
is contained in this system should address written inquiries to or
visit the Chief of Staff, Headquarters United States Air Force,
Washington, DC 20330.
Record access procedures:
Individuals seeking to determine whether information about themselves
is contained in this system should address written inquiries to or
visit the Chief of Staff, Headquarters United States Air Force,
Washington, DC 20330.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Information obtained from previous employers, educational
institutions, medical institutions, police and investigating officer,
the public media, a corporation, and source documents such as reports.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F010 RE A
System name: Inquiries (Presidential, Congressional).
System location:
Headquarters United States Air Force, Washington, DC 20330, Personnel
Division, Office of Air Force Reserve (AF REPX).
Categories of individuals covered by the system:
Present and former Air Force civilian employees, Air Force Reserve and
Air National Guard personnel, and Retired Air Force military
personnel.
Categories of records in the system:
Individual inquiries, research material and replies.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by.
Purpose(s):
Used by the Office of Secretary of Air Force and Air Reserve Personnel
Center to reply to inquiries.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The `Blanket Routine Uses' set forth at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by authorized personnel who are properly screened
and cleared for need-to-know. Records are stored in security file
containers/cabinets.
Retention and disposal:
Retained in office files for one year after annual cut-off, then
destroyed by tearing into pieces, shredding, pulping, macerating, or
burning.
System manager(s) and address:
Chief of Air Force Reserve, Personnel Division, Headquarters USAF,
Washington, DC 20330.
Notification procedure:
Individuals seeking to determine whether information about themselves
is contained in this system should address written inquiries to or
visit the Chief of Air Force Reserve, Personnel Division, Headquarters
USAF, Washington, DC 20330.
Requests should include the full name and Social Security Number.
Individuals may visit the Personnel Division, Office of the Air Force
Reserve, Pentagon, Washington, DC and should provide military
identification card or driver's license as means of identification.
Record access procedures:
Individuals seeking access to information about themselves contained
in this system should address written inquiries to or visit the Chief
of Air Force Reserve, Personnel Division, Headquarters USAF,
Washington, DC 20330.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Information obtained from source documents such as reports.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F011 AF A
System name: Locator, Registration and Postal Directory Files.
System location:
Headquarters, United States Air Force; Air Force installations to
include bases; units; offices and functions, and headquarters of
unified commands for which Air Force is Executive Agent. Official
mailing addresses are published as an appendix to the Air Force's
compilation of record systems notices.
Categories of individuals covered by the system:
Air Force military and civilian personnel; Air Force Reserve and
National Guard personnel; volunteer personnel; United States Armed
Forces military and civilian personnel assigned to headquarters of
unified and specified commands for which Air Force is Executive Agent,
and contractor personnel. Dependents may also be included in this
system.
Categories of records in the system:
Cards or listings may contain the individuals name, grade, military
service identification number, Social Security Number, duty location,
office telephone number, residence address and residence telephone
number, and similar type personnel data determined to be necessary by
local authority.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by, and E.O. 9397.
Purpose(s):
Used to locate or identify personnel assigned/attached to, tenanted
on, or on temporary duty at the specific installation, office, base,
unit, function, and/or organization in response to specific inquiries
from authorized users for the conduct of business. Portions of the
system are used for directory service and forwarding individual
personal mail received by Air Force postal activities, and for
assignment of individual mail boxes. Files may be used locally to
support official and unofficial programs which require minimal locator
information, membership or user listings.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records, or information contained
therein, may specifically be disclosed outside the DOD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained on paper records in card or form media in visible file
binders/cabinets or card files, in computers and on computer output
products.
Retrievability:
Retrieved by name and/or Social Security Number.
Safeguards:
Records are accessed by person(s) responsible for servicing the record
system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms and cabinets. Those in computer
storage devices are protected by computer system software.
Retention and disposal:
Retained in office files until reassignment or separation, or when
superseded or no longer needed for reference. Postal directory files
are destroyed for one year after permanently assigned personnel
depart, or three months after transient personnel depart. Records are
destroyed by tearing into pieces, shredding, pulping, macerating or
burning. Computer records are destroyed by erasing, deleting or
overwriting.
System manager(s) and address:
Director of Information Management, Office of the Administrative
Assistant to the Secretary of the Air Force, 1680 Air Force Pentagon,
Washington, DC 20330-1680.
Local system managers: Records Custodians at the installation, base,
unit, organization, office or function to which the individual is
assigned, attached, tenanted on, performing volunteer service at, or
on temporary duty. Official mailing addresses are published as an
appendix to the Air Force's compilation of record systems notices.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information about themselves should address inquiries to or
visit the local system manager. Official mailing addresses are
published as an appendix to the Air Force's compilation of record
systems notices.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system should address written requests to the local system
manager. Official mailing addresses are published as an appendix to
the Air Force's compilation of record systems notices.
Contesting record procedures:
The Air Force rules for accessing records and for contesting contents
and appealing initial agency determinations are published in Air Force
Instruction 37-132; 32 CFR part 806b; or may be obtained from the
system manager.
Record source categories:
Information obtained from automated system interfaces; the
individuals, or from personnel records.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F011 AF B
System name: Check Cashing Privilege Files.
System location:
Commissaries, Services, Clothing Sales Stores and any other check
cashing facilities at Air Force installations. Official mailing
addresses are as an appendix to the Air Force's compilation of systems
of records notices.
Categories of individuals covered by the system:
Persons whose checks, presented at these facilities, have been
dishonored and or whose check cashing privileges have been suspended
or revoked.
Categories of records in the system:
Letters, cards and listings on individuals who have cashed bad checks
at base facilities.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by.
Purpose(s):
Identify individuals whose check cashing privileges are suspended or
revoked and to refuse check cashing services to such individuals.
Routine uses of records maintained in the system, including categories
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