Home > 1995 Privacy Act Documents > Privacy Act: [F110 AFRES A] Reserve Judge Advocate Training Report....Privacy Act: [F110 AFRES A] Reserve Judge Advocate Training Report....
of users and the purposes of such uses:
The `Blanket Routine Uses' set forth at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained on paper records in card or listing media. Documents are
filed in folders or card boxes and posted in or near the cashier's
cage or cash register box at the check cashing facility.
Retrievability:
By name and/or Social Security Number.
Safeguards:
Records are accessed by custodian of the record system and stored in
locked cabinets, containers, or rooms.
Retention and disposal:
Retained until superseded, obsolete, no longer needed for reference,
or on inactivation, then destroyed by tearing into pieces, shredding,
pulping, macerating, or burning.
System manager(s) and address:
For commissaries and clothing sales stores; Director, Engineering and
Services, Deputy Chief of Staff, Programs and Resources, Headquarters
United States Air Force, Washington, DC 20330; and Chief, Services
Division at the installation having jurisdiction over commissary or
clothing sales store. For all other check cashing facilities; Chief of
the activity having the check cashing facility.
Notification procedure:
Individuals seeking to determine whether information about themselves
is contained in this system should address written inquiries to or
visit the appropriate system manager.
Record access procedures:
Individuals seeking to determine whether information about themselves
is contained in this system should address written inquiries to or
visit the appropriate system manager.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Information received from check cashing sources.
Exemptions claimed for the system:
None.
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DEPARTMENT OF DEFENSE
F011 AF MP A
System name: Congressional and Other High Level Inquiries.
System location:
Headquarters Air Force Military Personnel Center; major commands;
field operating agencies; Consolidated Base Personnel Offices (CBPOs)
at Air Force installations, and headquarters of unified and specified
commands for which Air Force is Executive Agent. Official mailing
addresses are published as an appendix to the Air Force's compilation
of record systems notices.
Categories of individuals covered by the system:
Active duty Air Force military personnel; Air Force Reserve personnel,
and personnel retired or discharged from the Air Force. Civilian
personnel currently or formerly employed by the Air Force. Personnel
attending Air Force training institutions or undergoing training under
Air Force sponsorship. Army, Navy, Air Force and Marine Corps active
duty military and civilian personnel assigned to headquarters of
unified and specified commands for which Air Force is Executive Agent.
Categories of records in the system:
Background information and information reflecting Air Force personnel
policies and procedures; copies of inquiries received from the Office
of the President, members of Congress and other high level sources
requesting information on behalf of a constituent; copies of replies
to such inquiries including transmittal media used enroute from and to
the Secretary of the Air Force, Office of Legislative Liaison (SAF/
LL).
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by; and 10 U.S.C. 8032, The Air Staff, general duties;
implemented by Air Force Regulation 11-7, Air Force Relations with
Congress.
Purpose(s):
Information pertinent to an inquiry forwarded to SAF/LL for
preparation of the reply to the high level requester. In some
instances response may be direct to the requester without referral
through SAF/LL. However, when required by directives, copies of such
responses are furnished SAF/LL. The records may be used in responding
to subsequent inquiries concerning the same individual. The record
system is audited periodically to determine trends on the nature of
complaints and questions and for statistical purposes.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record system notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in visible file binders/cabinets.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by the custodian of the record system and by
persons responsible for servicing the records in performance of their
official duties who are properly cleared for need-to-know. Records are
stored in security file containers/cabinets, locked cabinets or rooms.
Retention and disposal:
Retained for up to 18 months depending on category, then destroyed by
tearing into pieces, shredding, macerating, pulping or burning.
System manager(s) and address:
Deputy Chief of Staff for Personnel, Headquarters United States Air
Force; commanders of major air commands, numbered air forces or
comparable level activities, and commanders of headquarters of unified
and specified commands for which Air Force is Executive Agent.
Official mailing addresses are published as an appendix to the Air
Force's compilation of systems of records notices.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information on them should address inquiries to or visit the
system manager or respective local system manager. Official mailing
addresses are published as an appendix to the Air Force's compilation
of systems of records notices.
Requests from individuals must contain reasonable identifying
particulars about the subject in question.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address requests to the system manager or local
respective system manager. Official mailing addresses are published as
an appendix to the Air Force's compilation of systems of records
notices.
Individual's request must contain reasonable identifying particulars
about the subject in question.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting and
appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Information provided by major command or consolidated base personnel
office personnel, manual or automated personnel records, Air Force
policies and procedures, copies of inquiries, congressional/high level
officials'/constituents' comments or requests and Air Force replies
thereto.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F011 AFA A
System name: Class Committee Products.
System location:
United States Air Force Academy (USAF Academy), CO 80840-5000.
Categories of individuals covered by the system:
Air Force Academy cadets.
Categories of records in the system:
List of cadets academically deficient at progress reports; provides
grades, military order of merit and other military and entrance data
on cadets meeting committees; reports committee decisions and includes
worksheets with coded recommendations to the Academy Board at the end
of the semester.
Authority for maintenance of the system:
10 U.S.C. 9331, Establishment; superintendent; faculty.
Purpose(s):
Provides data on academically deficient cadets to Academic Review
Committee who makes recommendations concerning cadets' future to the
Academy Board.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in visible file binders/cabinets, in computers and on
computer output products.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by person(s) responsible for servicing the record
system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms, cabinets, and in computer storage
devices protected by computer system software.
Retention and disposal:
Destroyed one year after graduation or when purpose has been served,
whichever is sooner. Destruction is by tearing into pieces, shredding,
pulping, macerating, or burning. Computer records are destroyed by
degaussing or overwriting.
System manager(s) and address:
Dean of Faculty, United States Air Force Academy, CO 80840-5000.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information on themselves should address written inquiries to
or visit the Dean of Faculty, United States Air Force Academy, CO
80840-5000.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address written requests to or visit the Dean of
Faculty, United States Air Force Academy, CO 80840-5000.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting and
appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Records are compiled from cadet grading and rating cycles.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F011 AFA B
System name: Faculty Biographical Sketch.
System location:
United States Air Force Academy, Colorado Springs, USAF Academy,
Colorado Springs, CO 80840.
Categories of individuals covered by the system:
Air Force Academy, faculty officers.
Categories of records in the system:
Biographical information on education, job assignments, teaching
experience, publications, membership in professional societies and
exit interview.
Authority for maintenance of the system:
10 U.S.C. Chapter 903, United States Air Force Academy.
Purpose(s):
Used on a daily basis as the primary source for academic information
on officers assigned to the faculty and as a sole source for academic
information on officers who have left the faculty due to reassignment,
separation, or retirement.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The `Blanket Routine Uses' set forth at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in visible file binders/cabinets.
Retrievability:
By name.
Safeguards:
Records are accessed by person(s) responsible for servicing the record
system in performance of their official duties. Records are controlled
by personnel screening. Stored in locked cabinets or rooms
Retention and disposal:
Retained for 10 years after instructor's departure and then forwarded
to the Library (Special Collections Branch), where it is microfilmed.
The paper copy is destroyed and microfilm is retained permanently.
System manager(s) and address:
Dean of the Faculty, USAF Academy, Colorado Springs, CO 80840.
Notification procedure:
Individuals seeking to determine whether information about themselves
is contained in this system should address written inquiries to or
visit the Dean of the Faculty, USAF Academy, Colorado Springs, CO
80840.
Record access procedures:
Individuals seeking access to information about themselves contained
in this system should address written inquiries to or visit the Dean
of the Faculty, USAF Academy, Colorado Springs, CO 80840.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Information is obtained from individual and department head.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F011 AFSG A
System name: High Level Inquiry File.
System location:
Headquarters, United States Air Force, Surgeon General, (SGI),
Washington, DC 20330.
Categories of individuals covered by the system:
Individuals who make high level inquiries regarding medical criteria
for Air Force accession; separation; retirement; continued active
duty; and medical waivers for flying duty.
Categories of records in the system:
Medical opinions generated as a result of high level inquiries
regarding Air Force accession, separation, retirement, continued
active duty, and medical waivers for flying duty.
Authority for maintenance of the system:
Other Popular 1995 Privacy Act Documents Documents:
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