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10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by.
Purpose(s):
Used as a cross reference to determine if action has been taken in
response to high level inquiry.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The `Blanket Routine Uses' set forth at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by person(s) responsible for servicing the record
system in performance of their official duties.
Retention and disposal:
Retained in office files until superseded, obsolete, no longer needed
for reference, or on inactivation, then destroyed by tearing into
pieces, shredding, pulping, macerating, or burning.
System manager(s) and address:
Surgeon General, United States Air Force, Washington, DC 20330.
Notification procedure:
Individuals seeking to determine whether information about themselves
is contained in this system should address written inquiries to or
visit the Surgeon General, United States Air Force, Washington, DC
20330.
Record access procedures:
Individuals seeking access to information about themselves contained
in this system should address written inquiries to or visit the
Surgeon General, United States Air Force, Washington, DC 20330.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Information obtained from medical institutions.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F011 ARPC A
System name: Locator or Personnel Data.
System location:
Headquarters Air Reserve Personnel Center, Denver, CO 80280-5000.
Categories of individuals covered by the system:
Air Force Reserve and Air National Guard personnel. Retired and former
Air Force military personnel. HQ ARPC civilian personnel. Air Force
active duty military personnel.
Categories of records in the system:
Cards, forms, ledgers, record request, computer listings containing
individual's name or names, Social Security Number, Air Force service
number, grade, Reserve status, present and former address, record of
employer, work production statistics, parent and other relevant
Reservist or personnel data, Veterans Administration claim number,
education institutes Reservist attended, school affiliations,
correspondence to and from Federal agencies and employers trying to
establish current address of Reservists, vouchers for medical service,
final payment of medical service bills, medical action required, notes
indicating if individual is authorized to earn point credit, and other
personnel data. Documents which contain a summary of action taken or
to be taken.
Authority for maintenance of the system:
10 U.S.C. 267, Ready Reserve; Standby Reserve; Retired Reserve:
Placement and status of members; 268, Ready Reserve; 270, Ready
Reserve: Training requirements; 271, Ready Reserve: Continuous
screening; 273, Standby Reserve: Composition, inactive status list;
275, Personnel records; 278, Dissemination of information; 591,
Reserve components: Qualifications; 592, Commissioned officer grades;
593, Commissioned officers: Appointment, how made; term; 594,
Commissioned officers: Original appointment; limitation; 8013,
Secretary of the Air Force: Powers and duties, delegation by, and E.O.
9397.
Purpose(s):
Used to control records distribution; to record location of record,
actions taken or/to be taken; used to manage individual's records and
Management Information System data; to answer inquiries from
individual and Air Force units to which individuals are assigned or
are to be assigned or other agencies with a need to know of action
taken; to verify if author of a letter was a member/or is a member of
Reserve and what his or her Social Security Number should be; to
search for good address and stop computer mail from going to bad
address; used to refer for administrative discharge action on
Reservist that cannot be located, advise Reservist or civilian of
Reserve matters or Center actions; to provide comprehensive record of
all medical actions taken by Surgeon's Office and record authorization
for physical examinations at Government expense or no expense and
record voucher number; used in preparing point credit authorization
and forwarding authenticated point credit forms to servicing personnel
office.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record system notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders, notebooks/binders, visible file binders/
cabinets, card files, on paper, in computers and on computer output
products.
Retrievability:
Retrieved by name, Social Security Number, system identifier and/or
voucher number, school affiliation, or by last address of Reservist.
Safeguards:
Records are accessed by person(s) responsible for servicing the record
system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms, cabinets, and in computer storage
devices protected by computer system software. Records are protected
by guards.
Retention and disposal:
Retained in office files until superseded, obsolete, no longer needed
for reference, or on inactivation, then destroyed by tearing into
pieces, shredding, pulping, macerating or burning. Computer records
are destroyed by erasing, deleting or overwriting.
System manager(s) and address:
Commander, Headquarters Air Reserve Personnel Center, Denver, CO
80280-5000.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information on them should address inquiries to or visit the
Records Manager, Headquarters Air Reserve Personnel Center/IMD,
Denver, CO 80280-5000.
Written request for information should contain full name of
individual, Social Security Number, current address, and the case
(control) number shown on correspondence received from the Center (if
applicable). For personal visits, the individual should provide
current Reserve identification card and/or drivers license.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address requests to the Records manager,
Headquarters Air Reserve Personnel Center/IMD, Denver, CO 80280-5000.
Records may be reviewed in the Records Review Room, Headquarters Air
Reserve Personnel Center, Denver, CO 80280-5000, between 8 a.m. and 3
p.m. on normal workdays.
Requester must be able to provide sufficient proof of identity, with
an Armed Forces identification card or a drivers license.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting and
appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Information provided by the individual, extracted from individual
records, individual advanced personnel data computer system. For
address information secured from last recorded employer, postmaster of
city of last recorded address, telephone information operator at last
city of good address, parents of Reservist, other relatives of
Reservist, Veterans Administration if Reservist has a claim number
listed in master personnel record, college or university Reservist
attended, Selective Service Board, Internal Revenue Service, public
utilities or any other lead that may be found in the master personnel
record of the Reservist, military pay records at Defense Finance
Accounting System (DFAS), log books and from Consolidated Base
Personnel Offices. Medical information is also secured from medical
facilities, physicians, medical specialists.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F011 LLI A
System name: Congressional/Executive Inquiries.
System location:
Office of the Secretary of the Air Force, Washington, DC 20330.
Categories of individuals covered by the system:
Air Force active duty and retired military personnel, present and
former civilian employees, Air Force Reserve and Air National Guard
personnel, Air Force Academy nominees/applicants and cadets, Senior
and Junior Air Force Reserve Officers, dependents of military
personnel, and anyone who has written to the President or a Member of
Congress regarding an Air Force issue.
Categories of records in the system:
Copies of applicable Congressional/Executive correspondence and Air
Force replies.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by.
Purpose(s):
Information is used as a reference base in the case of similar
inquiries from other Members of Congress, in behalf of the same Air
Force issue and/or follow-up by the same Member. Information may also
be used by appropriate Air Force offices as a basis for corrective
action and for statistical purposes.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The `Blanket Routine Uses' set forth at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in card files and on aperture cards.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by custodian of the record system and by
person(s) responsible for servicing the record system in performance
of their official duties who are properly screened and cleared for
need-to-know. Records are stored in locked cabinets or rooms.
Retention and disposal:
Current year plus 2 years of microfilm records will be retained in the
office, then destroyed by tearing, shredding, macerating, pulping or
burning.
System manager(s) and address:
Director of Legislative Liaison, Office of the Secretary of the Air
Force, Headquarters, United States Air Force, Washington, DC 20330.
Notification procedure:
Individuals seeking to determine whether information about themselves
is contained in this system should address written inquiries to or
visit the Director of Legislative Liaison, Office of the Secretary of
the Air Force, Headquarters, United States Air Force, Washington, DC
20330.
Record access procedures:
Individuals seeking access to information about themselves contained
in this system should address written inquiries to or visit the
Director of Legislative Liaison, Office of the Secretary of the Air
Force, Headquarters, United States Air Force, Washington, DC 20330.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Personnel Records. Congressional and Executive inquiries and
information from Air Force offices and organizations.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F011 SG A
System name: Professional Inquiry Records System.
System location:
At Headquarters United States Air Force, Office of the Surgeon
General, Assistant for Congressional & Public Affairs, Bolling Air
Force Base, Washington, DC 20332.
Categories of individuals covered by the system:
Persons who have corresponded with a member of Congress, White House,
or other high level federal or state executive officials concerning
the professional aspects of care provided in Air Force medical
facilities.
Categories of records in the system:
File contains copies of all correspondence concerning the inquiry;
substantiating documents, such as correspondence or memorandums of
telephone conversations with the appropriate medical facility, draft
replies, medical records and any other background data.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by.
Purpose(s):
Records are used as background data for statistical presentations, and
historical evidence for repeat inquiries by the same individuals.
Portions of records may be loaned or copies provided to the Department
of Defense activities for use as background data in evaluating
inquiries.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The `Blanket Routine Uses' set forth at the beginning of the Air
Force's compilation of systems of records notices apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by custodian of the record system and by
person(s) responsible for servicing the record system in performance
of their official duties. Records are protected by guards.
Retention and disposal:
Retained in office files for two years after annual cut-off, then
destroyed by tearing into pieces, shredding, pulping, macerating, or
burning.
System manager(s) and address:
The Surgeon General, Headquarters, United States Air Force,
Washington, DC 20330.
Notification procedure:
Individuals seeking to determine whether information about themselves
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