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is contained in this system should address written inquiries to or
visit the Surgeon General, Headquarters, United States Air Force,
Washington, DC 20330.
Record access procedures:
Individuals seeking access to information about themselves contained
in this system should address written inquiries to or visit the
Surgeon General, Headquarters, United States Air Force, Washington, DC
20330.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Information obtained from medical institutions and from source
documents.
Exemptions claimed for the system:
None.
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DEPARTMENT OF DEFENSE
F012 AF A
System name: Information Requests-Freedom of Information Act.
System location:
Air Force installations, and headquarters of unified and specified
commands for which Air Force is Executive Agent. Official mailing
addresses are published as an appendix to the Air Force's compilation
of record systems notices.
Categories of individuals covered by the system:
All persons who have requested documents under the provisions of the
Freedom of Information Act (FOIA).
Categories of records in the system:
Administration of release of information to the public.
Authority for maintenance of the system:
5 U.S.C. 552, The Freedom of Information Act as implemented by Air
Force Regulation 12-30, Disclosure of Air Force Records to the Public.
Purpose(s):
To control administrative processing of requests for information used
by FOIA managers.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record system notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders, in computers and on computer output
products.
Retrievability:
Retrieved by name.
Safeguards:
Records are accessed by person(s) responsible for servicing the record
system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms and cabinets. Those in computer
storage devices are protected by computer system software.
Retention and disposal:
Released records are retained in office files for two years after
annual cut-off. Denied records are retained in office files for six
years then destroyed by tearing into pieces, shredding, pulping,
macerating, or burning. Computer records are destroyed by erasing,
deleting or overwriting.
System manager(s) and address:
Director of Information Management, Office of the Administrative
Assistant to the Secretary of the Air Force, Washington, DC 20330-
1000.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information on them should address inquiries to or visit the
local FOIA manager at a specific Air Force installation. Official
mailing addresses are published as an appendix to the Air Force's
compilation of record systems notices.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address requests to the local FOIA manager at a
specific Air Force installation. Official mailing addresses are
published as an appendix to the Air Force's compilation of record
systems notices.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting and
appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
FOIA manager as result of requests for information from members of the
public.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F012 AF B
System name: Privacy Act Request File.
System location:
At all levels of the Air Force having responsibility for systems of
records under the Privacy Act. Includes Headquarters United States Air
Force staff agencies; major commands; field operating agencies;
installations and activities, and headquarters of unified and
specified commands for which Air Force is Executive Agent. Official
mailing addresses are published as an appendix to the Air Force's
compilation of record systems notices.
Categories of individuals covered by the system:
All persons who request access to, information from, or amendment of
records about themselves under the provisions of the Privacy Act of
1974 (5 U.S.C. 552a) from the Department of the Air Force Activities,
or from headquarters of unified and specified commands for which Air
Force is Executive Agent.
Categories of records in the system:
Letters, memoranda, legal opinions, messages, and miscellaneous
documents relating to an individual's request for access to or
amendment of records concerning that person, including letters of
denial, appeals, statements of disagreements, and related documents
accumulated in processing requests received under the Privacy Act of
1974.
Authority for maintenance of the system:
5 U.S.C. 552a, The Privacy Act of 1974, as implemented by Air Force
Regulation 12-35, Air Force Privacy Act Program.
Purpose(s):
To record, process and coordinate individual requests for access to,
or amendment of, personal records, and appeals on denials of requests
for access or amendments to personal records; to prepare legal
opinions and interpretations for system managers and the Secretary of
the Air Force.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record system notices apply to this system.
May be disclosed to the Office of Management and Budget or other
Government agencies having a direct interest in monitoring or
evaluating compliance with the provisions of the Privacy Act by the
Department of the Air Force, including the preparation of special
studies or reports on the status of actions taken to comply with the
Act, the results of those efforts, any problems encountered and
recommendations for any changes in legislation, policies, or
procedures.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders and/or microfilm.
Retrievability:
Retrieved by name of requester.
Safeguards:
Records are accessed by custodian of the record system and by
person(s) responsible for servicing the record system in performance
of their official duties who are properly screened and cleared for
need-to-know. Records are stored in locked cabinets or rooms.
Retention and disposal:
Requests for information are destroyed when no longer needed; requests
for access or amendment and appeals of denial are destroyed four years
after final action or three years after adjudication by the courts,
whichever is later.
System manager(s) and address:
Director of Information Management, Office of the Administrative
Assistant to the Secretary of the Air Force; Director of Information
Management at major commands or field operating agencies; Chief,
Information Management at Air Force installations where the requested
or disputed records are located, or records custodian at headquarters
of unified and specified commands for which Air Force is Executive
Agent. Official mailing addresses are published as an appendix to the
Air Force's compilation of record systems notices.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information on them should address inquiries to or visit the
appropriate system manager. Written requests should include the
person's full name, grade (if applicable), and some other personal
information which could be verified from the person's file. For
personal visits, the individual should present a valid identification
card or driver's license and some verbal information which could be
verified from the person's case file. Official mailing addresses are
published as an appendix to the Air Force's compilation of record
systems notices.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address requests to the appropriate system manager.
Official mailing addresses are published as an appendix to the Air
Force's compilation of record systems notices.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting and
appealing initial agency determinations are published in Air Force
Regulation 12-35; 32 CFR part 806b; or may be obtained from the system
manager.
Record source categories:
Records are obtained from the individual requester, Department of the
Air Force organizations, other Department of Defense organizations,
and agencies of Federal, state, and local governments, as applicable
or appropriate for processing the case.
Exemptions claimed for the system:
None.
<DOC>
DEPARTMENT OF DEFENSE
F021 AFSPC A
System name:
Cable Affairs Personnel/Agency Records.
System location:
Intercontinental Ballistic Missile Cable Affairs Offices at missile
bases reporting to Headquarters Air Force Space Command. Official
mailing addresses are published as an appendix to the Air Force's
compilation of systems of records notices.
Categories of individuals covered by the system:
Non-United States Air Force personnel/agencies who cross or could
cross, inundate, or otherwise affect the Hardened Intersite Cable
System (HICS) and/or its right-of-ways (ROW). The personnel/agencies
include landowners, tenants, highway/road departments, public and
private utility companies, contractors, farm agencies (federal, state,
and local), municipal offices, and railroads.
Categories of records in the system:
Records reflecting information on personnel/agencies who affect or are
affected by the HICS and its ROW and/or actions on the HICS and its
ROW.
Landowners and/or tenants information will include name, home address
and home telephone number.
Authority for maintenance of the system:
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by.
Purpose(s):
Used to track and monitor all agency activities that affect the HICS
and its ROW (such as highway crossings, utility crossings,
construction, earth moving, etc.) and could impair HICS hardness
integrity.
Also used to maintain contact with personnel/agencies to coordinate
HICS or HICS ROW maintenance/construction actions performed by the
United States Air Force (USAF) or USAF contractors.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records, or information contained
therein, may specifically be disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The Department of the Air Force `Blanket Routine Uses' set forth at
the beginning of the Air Force's compilation of systems of records
notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders, in computers and computer output products.
Retrievability:
Records may be retrieved by name, address, phone number, ROW track
number, ROW legal description, ZIP code, and missile flight areas.
Safeguards:
Records are accessed by person(s) responsible for servicing the record
system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms and cabinets. Those in computer
storage devices are protected by computer system software.
Retention and disposal:
Retained in office files until no longer needed for reference. Paper
records are destroyed by tearing into pieces, shredding, pulping,
macerating or burning. Computer records are destroyed by erasing,
deleting, or overwriting.
System manager(s) and address:
Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters
United States Air Force, 1030 Air Force Pentagon, Washington, DC
20330-1030, and
Chief, Systems Management Division, Headquarters AFSPC, 150 Vandenberg
Street, Suite 1105, Peterson Air Force Base, CO 80914-4400.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information on themselves should address inquiries to the
Director of Maintenance, Deputy Chief of Staff/Logistics, Headquarters
United States Air Force, 1030 Air Force Pentagon, Washington, DC
20330-1030, or to the
Chief, Systems Management Division, Headquarters AFSPC, 150 Vandenberg
Street, Suite 1105, Peterson Air Force Base, CO 80914-4400.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system should address requests to the Director of Maintenance,
Deputy Chief of Staff/Logistics, Headquarters United States Air Force,
1030 Air Force Pentagon, Washington, DC 20330-1030, or to the
Chief, Systems Management Division, Headquarters AFSPC, 150 Vandenberg
Street, Suite 1105, Peterson Air Force Base, CO 80914-4400.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting and
appealing initial agency determinations are published in Air Force
Instruction 37-132; 32 CFR part 806b; or may be obtained from the
system manager.
Record source categories:
Survey information obtained through replies from personnel/agencies as
defined in Categories of individuals above. The surveys are sent to
these personnel/agencies (usually via mail) at least every two years.
Exemptions claimed for the system:
None.
<DOC>
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