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Privacy Act: [F110 AFRES A] Reserve Judge Advocate Training Report....


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DEPARTMENT OF DEFENSE

UNITED STATES AIR FORCE

                    How Systems of Records are Arranged

  In the Air Force, records are grouped by subject series. Each series 
  has records about a specific activity or function to which a subject 
  title and number is given. Systems of records are grouped in the same 
  way. For example, a system of records on personnel security clearances 
  may be found in `Security - 205,' and one about psychiatry in `Medical 
  Service - 160'. These numbers are part of the system identification 
  which precede the notices. They look like this: F205 AF SP A or F160 
  ARPC A. The letter `F' means Air Force. The first three digits (205 
  and 160) show that the records pertain to Security and the Medical 
  Service respectively. The letters that follow indicate to whom the 
  system applies and or the Office of Primary Responsibility (OPR). For 
  example, F205 AF SP A AF indicates that this is an Air Force-wide 
  system, with SP denoting Security Police as the OPR. The last alpha 
  designation is for internal management control. In the records system 
  F160 ARPC A ARPC indicates that this is an Air Reserve Personnel 
  Center (ARPC) system and applies to Reserve personnel only.

                           Using the Index Guide

  The systems of records maintained by the Air Force are contained 
  within the subject series that are listed below.
  This list identifies each series in the order in which it appears in 
  this issuance. Use the list to identify subject areas of interest. 
  Having done so, use the series number (for example 205 for Security) 
  to locate the systems of records grouping in which you are interested.

System Identification Series
Subject Series

Administrative Communications
010

Administrative Practices
011

Air Force Records Management Program
012

Personnel
030

Military Personnel
035

Civilian Personnel
040

Reserve Forces
045

Training
050

Flying Training
051

Schools
053

Flying
060

Equipment Maintenance
066

Supply
067

Contracting and Acquisition
070

Transportation and Traffic Management
075

Military Airlift
076

Research and Development
080

Housing
090

Judge Advocate General
110

Military Justice
111

Inspector General
120

Inspection
123

Special Investigations
124

Security Police
125

Safety
127

Medical Service
160

Aerospace Medicine
161

Dental Services
162

Medical Administration
168

Auditing
175

Non-Appropriated Funds
176

Accounting and Finance
177

Cost and Management Analysis
178

Public Affairs
190

Intelligence
200

Security
205

Historical Data and Properties
210

Education Services Program
213

Morale, Welfare, and Recreation
215

Chaplain
265

Awards, Ceremonies, and Honors

                            REQUESTING RECORDS

  Records are retrieved by name or by some other personal identifier. It 
  is therefore especially important for expeditious service when 
  requesting a record that particular attention be provided to the 
  Notification and/or Access Procedures of the particular record system 
  involved so as to furnish the required personal identifiers, or any 
  other pertinent personal information as may be required to locate and 
  retrieve the record.

                           BLANKET ROUTINE USES

  Certain `blanket routine uses' of the records have been established 
  that are applicable to every record system maintained within the 
  Department of Defense unless specifically stated otherwise within a 
  particular record system. These additional blanket routine uses of the 
  records are published below only once in the interest of simplicity, 
  economy and to avoid redundancy.

                       LAW ENFORCEMENT ROUTINE USE

  In the event that a system of records maintained by this component to 
  carry out its functions indicates a violation or potential violation 
  of law, whether civil, criminal or regulatory in nature, and whether 
  arising by general statute or by regulation, rule or order issued 
  pursuant thereto, the relevant records in the system of records may be 
  referred, as a routine use, to the appropriate agency, whether 
  Federal, state, local, or foreign, charged with the responsibility of 
  investigating or prosecuting such violation or charged with enforcing 
  or implementing the statute, rule, regulation or order issued pursuant 
  thereto.

            DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed as a routine use to a Federal, state, or local agency 
  maintaining civil, criminal, or other relevant enforcement information 
  or other pertinent information, such as current licenses, if necessary 
  to obtain information relevant to a component decision concerning the 
  hiring or retention of an employee, the issuance of a security 
  clearance, the letting of a contract, or the issuance of a license, 
  grant or other benefit.

             DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed to a Federal agency, in response to its request, in 
  connection with the hiring or retention of an employee, the issuance 
  of a security clearance, the reporting of an investigation of an 
  employee, the letting of a contract, or the issuance of a license, 
  grant or other benefit by the requesting agency, to the extent that 
  the information is relevant and necessary to the requesting agency's 
  decision on the matter.

                   CONGRESSIONAL INQUIRIES ROUTINE USE

  Disclosure from a system of records maintained by this component may 
  be made to a Congressional office from the record of an individual in 
  response to an inquiry from the Congressional office made at the 
  request of that individual.

                  PRIVATE RELIEF LEGISLATION ROUTINE USE

  Relevant information contained in all systems of records of the 
  Department of Defense published on or before August 22, 1975, may be 
  disclosed to the Office of Management and Budget in connection with 
  the review of private relief legislation as set forth in OMB Circular 
  A-19 at any stage of the legislative coordination and clearance 
  process as set forth in that Circular.

       DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed to foreign law enforcement, security, investigatory, or 
  administrative authorities in order to comply with requirements 
  imposed by, or to claim rights conferred in, international agreements 
  and arrangements including those regulating the stationing and status 
  in foreign countries of Department of Defense military and civilian 
  personnel.

       DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE

  Any information normally contained in IRS Form W-2 which is maintained 
  in a record from a system of records maintained by this component may 
  be disclosed to state and local taxing authorities with which the 
  Secretary of the Treasury has entered into agreements pursuant to 
  Title 5, U.S. Code, Sections 5516, 5517, 5520, and only to those state 
  and local taxing authorities for which an employee or military member 
  is or was subject to tax regardless of whether tax is or was withheld. 
  This routine use is in accordance with Treasury Fiscal Requirements 
  Manual Bulletin Number 76-07.

       DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE

  A record from a system of records subject to the Privacy Act and 
  maintained by this component may be disclosed to the Office of 
  Personnel Management concerning information on pay and leave, 
  benefits, retirement deductions, and any other information necessary 
  for the Office of Personnel Management to carry out its legally 
  authorized Government-wide personnel management functions and studies.

    DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed as a routine use to any component of the Department of 
  Justice for the purpose of representing the Department of Defense, or 
  any officer, employee or member of the Department in pending or 
  potential litigation to which the record is pertinent.

      DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE

  Information as to current military addresses and assignments may be 
  provided to military banking facilities who provide banking services 
  overseas and who are reimbursed by the Government for certain checking 
  and loan losses. For personnel separated, discharged, or retired from 
  the Armed Forces, information as to last known residential or home of 
  record address may be provided to the military banking facility upon 
  certification by a banking facility officer that the facility has a 
  returned or dishonored check negotiated by the individual or the 
  individual has defaulted on a loan and that if restitution is not made 
  by the individual, the U.S. Government will be liable for the losses 
  the facility may incur.

    DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION 
                               ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed as a routine use to the General Services Administration for 
  the purpose of records management inspections conducted under 
  authority of 44 U.S.C. 2904 and 2906.

     DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS 
                        ADMINISTRATION ROUTINE USE

  A record from a system of records maintained by this component may be 
  disclosed as a routine use to the National Archives and Records 
  Administration for the purpose of records management inspections 
  conducted under authority of 44 U.S.C. 2904 and 2906.

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