Privacy Act: [FCC/FOB-1] Radio Operator Records....

	Web GovRecords.org

     Record access procedure:
       Same as above.
     Contesting record procedures:
       Same as above.
     Record source categories: 
       Individuals making applications who have been convicted of 
   certain drug offenses and who have been denied all Federal benefits 
   or FCC benefits as part of their sentence.

   #..FCC/Central-10

   #....System name: 

       FCC Access Control System.
     System location: 
       Federal Communications Commission (FCC), Office of Managing 
   Director, Security Operations Staff, 1919 M Street, NW., Washington, 
   DC 20554.
     Categories of individuals covered by the system: 
       Current FCC employees, current contractors, special visitors and 
   visitors.
     Categories of records in the system: 
       The system consists of a computer database, with all records 
   containing the last and first name, filed alphabetically by last 
   name, with a corresponding Badge Number. FCC employee database will 
   include first and last name, telephone number, Bureau/Office, 
   supervisor, room number, date of issuance, and parking permit number, 
   if applicable. Contractor database will include first and last name, 
   contractor company name, telephone number, FCC point of contact and 
   telephone number, and date of issuance. Proof of identity required 
   through photographic identification is necessary prior to issuance of 
   contractor badge.
       Special visitor's database will include first and last name, 
   employer's name, address, telephone number, point of contact at the 
   employer, and date of issuance. Proof of identity required through 
   photographic identification is necessary prior to issuance of special 
   visitor badge.
       Visitor database will include first and last name, telephone 
   number, destination, agency or firm name, photographic identification 
   along with numerical identifier.
     Authority for maintenance of the system: 
       Presidential Directive based on Department of Justice Report 
   entitled Vulnerability Assessment of Federal Facilities.
   Purpose(s): 
       This system provides a method by which the FCC can control and 
   account for all persons entering the facility and by which the FCC 
   may ascertain the times persons were in the facility.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. Where there is an indication of a violation or potential 
   violation of a statute, regulation, rule or order, records from this 
   system may be referred to the appropriate Federal, state, or local 
   agency responsible for investigating or prosecuting a violation or 
   for enforcing or implementing the statute, rule, regulation or order.
       2. A record from this system may be disclosed to a request for 
   information from a Federal, state, or local agency maintaining civil, 
   criminal, or other relevant enforcement information or other 
   pertinent information if necessary to obtain information relevant to 
   a investigation.
       3. A record on an individual in this system of records may be 
   disclosed to a Congressional office in response to an inquiry the 
   individual has made to the Congressional office.
       4. A record from this system of records may be disclosed to GSA 
   and NARA for the purpose of records management inspections conducted 
   under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not 
   be used to make a determination about individuals.
       In each of these cases, the FCC will determine whether disclosure 
   of the records is compatible with the purpose for which the records 
   were collected.
       5. Records from this system may be disclosed to FCC supervisors 
   or management representatives to ascertain (either confirm or refute) 
   the times employees were in the facility.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are maintained in a password protected computer database.
     Retrievability: 
       Records are retrieved by the name of individuals on whom they are 
   maintained, by a limited number of authorized individuals.
     Safeguards: 
       The computer terminals are stored within a secured area.
     Retention and disposal: 
       When an employee/contractor leaves the agency the file in the 
   database is deleted. Special visitor badges are given a 1 year valid 
   period, after which the card will automatically deactivate. All 
   returned visitor cards will be reused on a daily basis. Transaction 
   data for all cards will be placed on backup discs and stored for six 
   months.
     System manager(s) and address: 
       FCC, Office of Managing Director, Security Operations Staff, 1919 
   M Street, NW, Washington, DC 20554.
     Notification procedure: 
       Individuals wishing to inquire whether this system of records 
   contains information about them should contact the system manager 
   indicated above. Individuals must furnish the following information 
   for their records to be located and identified:
       Full name.
     Record access procedures: 
       Individuals wishing to request access to records about them 
   should contact the system manager indicated above. Individuals must 
   furnish the following information for their record to be located and 
   identified:
       Full name.
       An individual requesting access must also follow FCC Privacy Act 
   regulations regarding verification of identity and access to records 
   (47 CFR 0.554 and 0.555).
     Contesting record procedures: 
       Individuals wishing to request amendment of their records should 
   contact the system manager indicated above. Individuals must furnish 
   the following information for their record to be located and 
   identified:
       Full name.
       An individual requesting amendment must also follow the FCC 
   Privacy Act regulations regarding verification of identity and 
   amendment of records (47 CFR 0.556 and 0.557).
     Record source categories: 
       The individual to whom the information applies.

   #..FCC/CIB-1

   #....System name: 

       Informal Complaints and Inquiries.
     Security classification: 
       This material has not received a security classification at this 
   time. The OSCAR system is currently undergoing security review.
     System location: 
       Chief, Consumer Information Bureau, Room 5-C758, Federal 
   Communications Commission (FCC), 445 12th Street, SW., Washington, DC 
   20554 and 1270 Fairfield Road, Gettysburg, PA 17325.
     Categories of individuals covered by the system: 
       Individuals, groups, and other entities who have made informal 
   complaints or inquiries in any format, including but not limited to, 
   paper, telephone, and electronic submissions, on matters arising 
   under the Communications Act of 1934, as amended, and the 
   Rehabilitation Act.
     Categories of records in the system: 
       The records in this system include both computerized information 
   contained in a database and paper copies of inquiries, informal 
   complaints, and related supporting information, company replies to 
   complaints, inquiries, and Commission letters regarding such 
   complaints and inquiries made by individuals, groups, or other 
   entities pertaining to the FCC's bureaus and offices.
     Authority for maintenance of the system: 
       Secs. 151, 154, 206, 208, 225, 226, 227, 228, 255, 258, 301, 303, 
   309(e), 312, 362, 364, 386, 507 of the Communications Act of 1934, as 
   amended, 47 U.S.C. 151, 154, 206, 208, 225, 226, 227, 228, 255, 258, 
   301, 303, 309(e), 312, 362, 364, 386, 507; Sections 504 and 508 of 
   the Rehabilitation Act, 29 U.S.C. 794; and 47 CFR 1.711 et seq., 6.15 
   et seq., 7.15 et seq., and 64.604.
   Purpose(s): 
       The records in this system of records are used by Commission 
   personnel to handle and process informal complaints received from 
   individuals, groups, and other entities. Records in this system are 
   available for public inspection after redaction of information that 
   could identify the complainant or correspondent, i.e., name, address 
   and/or telephone number.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       This system of records is used by Commission personnel to handle 
   and process informal complaints received from individuals, groups, 
   and other entities.
       1. When a record in this system involves an informal complaint 
   filed against a common carrier, the complaint may be forwarded to the 
   defendant carrier for a response, pursuant to section 208 of the 
   Communications Act of 1934, as amended.
       2. When an order or other Commission-issued document that 
   includes consideration of informal complaints filed against common 
   carriers is entered by the FCC to implement or enforce the 
   Communications Act, pertinent rule, regulation, or order of the FCC, 
   the complainant's name may be made public in that order or document. 
   Where a complainant in filing his or her complaint explicitly 
   requests that the bureau withhold his or her name from public 
   disclosure, such a request will be granted and the complainant's name 
   will not be disclosed in the Commission-issued order or document.
       3. Where there is an indication of a violation or potential 
   violation of a statute, regulation, rule, or order, records from this 
   system may be referred to the appropriate Federal, state, or local 
   agency responsible for investigating or prosecuting a violation or 
   for implementing or enforcing the statute, rule, regulation, or 
   order.
       4. A record on an individual in this system of records may be 
   disclosed, where pertinent, in any legal proceeding to which the 
   Commission is a party before a court or administrative body.
       5. A record from this system of records may be disclosed to the 
   Department of Justice or in a proceeding before a court or 
   adjudicative body when:
       (a) the United States, the Commission, a component of the 
   Commission, or, when represented by the government, an employee of 
   the Commission is a party to litigation or anticipated litigation or 
   has an interest in such litigation, and
       (b) The Commission determines that the disclosure is relevant or 
   necessary to the litigation.
       6. A record on an individual in this system of records may be 
   disclosed to a Congressional office in response to an inquiry the 
   individual has made to the Congressional office.
       7. A record from this system of records may be disclosed to GSA 
   and NARA for the purpose of records management inspections conducted 
   under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not 
   be used to make a determination about individuals.
       In each of these cases, the FCC will determine whether disclosure 
   of the records is compatible with the purpose for which the records 
   were collected.
   Disclosure to consumer reporting agencies:
       Not applicable unless the consumer reporting agencies include 
   consumer advocacy groups.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:
       Paper copies of records in this system of records are maintained 
   in file folders and electronic files are located in computer 
   databases on the FCC internal network.
     Retrievability: 
       Records are retrieved by individual name, entity name, licensee, 
   applicant or unlicensed individual, call sign, file number, or 
   subject matter.
     Safeguards: 
       Records are stored in locked cabinets, which are secured in the 
   office at the close of the business day. Access to computer records 
   is controlled by password. Computer systems are stored within secure 
   areas. Data resident on network servers are backed-up daily to 
   magnetic media. One week of back-up tapes is stored on-site in 
   fireproof safes. Each week, the previous week's back-up tapes are 
   sent to an off-site storage location. A maximum of ten weeks of tapes 
   are kept and cycled in this fashion.
     Retention and disposal: 
       The records are retained at the FCC and then destroyed in 
   accordance with the appropriate records retention schedule.
     System manager(s) and address: 
       Chief, Consumer Information Bureau, Federal Communications 
   Commission, 445 12th Street, Room 5-C758, SW., Washington, DC 20554.
     Notification procedure: 
       Address inquiries to the system manager.
     Record access procedures: 
       Address inquiries to the system manager. An individual requesting 
   access must follow FCC Privacy Act regulations regarding verification 
   of identity and amendment of records. See 47 CFR 0.554-0.557.
     Contesting record procedures: 
       Address inquiries to the system manager.
     Record source categories: 
       Complainants and subject entities.
     Exemptions claimed for the system:
       None.

   #..FCC/FOB-1

   #....System name: Radio Operator Records.

     System location: 
       Primary: Field Operations Bureau, Federal Communications 
   Commission (FCC), 1919 M Street, NW, Washington, DC 20554. Secondary: 
   Various field facilities. (See FCC telephone directory for field 
   office addresses, or locate local office in commercial telephone 
   directory under ``U.S. Government.'')
     Categories of individuals covered by the system:
       Individuals who have applied for radio operator licenses.
     Categories of records in the system:
       Applications for commercial radio operator licenses, examination 
   papers, records of documents issued, correspondence, etc.
     Authority for maintenance of the system:
       Geneva Radio Regulations; 47 U.S.C. 303(1), (m) and 318.
   Purpose(s): 
       1. For use in connection with the administration of the 
   Commission's radio operator program including examinations, 
   applications, and determinations of license applicant qualifications. 
   Limited file material concerning licensed radio operators is 
   forwarded for inclusion in the agency's central computer facility. 
   The information in the license database will be available for public 
   inspection.
       2. If the records indicate a possible violation of law, they may 
   be referred to the FCCs General Counsel and to the appropriate agency 
   charged with the responsibility of investigating or prosecuting such 
   violation.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. Where there is an indication of a violation or potential 
   violation of a statute, regulation, rule, or order, records from this 
   system may be referred to the appropriate Federal, state, or local 
   agency responsible for investigating or prosecuting a violation or 
   for enforcing or implementing the statute, rule, regulation or order.
       2. A record from this system may be disclosed to request 
   information from a Federal, state, or local agency maintaining civil, 
   criminal, or other relevant enforcement information or other 
   pertinent information, such as licenses, if necessary to obtain 
   information relevant to a Commission decision concerning the hiring 
   or retention of an employee, the issuance of a security clearance, 
   the letting of a contract, or the issuance of a license, grant or 
   other benefit.
       3. A record from this system may be disclosed to a Federal 
   agency, in response to its request, in connection with the hiring or 
   retention of an employee, the issuance of a security clearance, the 
   reporting of an investigation of an employee, the letting of a 
   contract, or the issuance of a license, grant or other benefit.
       4. A record on an individual in this system of records may be 
   disclosed to a Congressional office in response to an inquiry the 
   individual has made to the Congressional office.
       5. A record from this system of records may be disclosed to GSA 
   and NARA for the purpose of records management inspections conducted 
   under authority of 4 U.S.C. 2904 and 2906. Such disclosure shall not 
   be used to make a determination about individuals.

Other Popular 1995 Privacy Act Documents Documents:

Other Documents:

1995 Privacy Act Documents Records and Documents