| Home > 1995 Privacy Act Documents > Privacy Act: [FCC/FOB-1] Radio Operator Records....
Privacy Act: [FCC/FOB-1] Radio Operator Records....
<DOC> [2001 Privacy Act] [From the U.S. Government Printing Office via GPO Access] #.FEDERAL COMMUNICATIONS COMMISSION #..Table of Contents FCC/Central-1 Pay, Leave, and Travel Records. FCC/Central-2 Employee Locator Card Files. FCC/Central-3 Employee Assistance Program Case Files. FCC/Central-5 Alcoholism and Drug Case Files. FCC/Central-6 Personnel Investigation Records. FCC/Central-7 Freedom of Information Act Case Files. FCC/Central-8 Telephone Call Detail Records. FCC/Central-9 Denial of Federal Benefits (Drug Debarment List). FCC/Central-10 FCC Access Control System. FCC/CIB-1 Informal Complaints and Inquiries. FCC/FOB-1 Radio Operator Records. FCC/FOB-2 Violators File. FCC/FOB-3 State and Operational Areas Emergency Commissions Committee Membership. FCC/OET-1 Experimental Radio Station License Files. FCC/OGC-1 Alleged Violators File (Ex Parte Rules). FCC/OGC-2 Attorney Misconduct Files. FCC/OGC-3 Employee Complaint Adjudication. FCC/OGC-4 Parties Involved in Current Litigation Before Federal Courts. FCC/OGC-5 Parties with Pending Civil Cases Before Any District Court That Affect the Commission. FCC/OGC-6 Private or Civil Injury Claimants. FCC/OGC-7 Garnishment and Levy of Wages. FCC/OIG-1 Criminal Investigative Files. FCC/OIG-2 General Investigative Files. FCC/OMD-2 Labor and Employee Relations Case Files. FCC/OMD-3 Federal Advisory Committee Membership File. FCC/OMD-4 Security Office Control Files. FCC/OMD-6 Records of Money Received, Refunded, and Returned. FCC/OMD-7 FCC Employee Transit Benefit Program. FCC/PRB-4 Private Radio Bureau Compliance. FCC/PRB-5 Application Review List for Present or Former Licensees, Operators or Unlicensed Persons Operating Radio Equipment Improperly. FCC/WTB Wireless Services Licensing Records. #..FCC/Central--1 #....System name: Pay, Leave, and Travel Records. System location: Personnel Resources Division, Associate Managing Director--Human Resources Management; Financial Management Division; Associate Managing Director--Operations; Office of Managing Director; administrative offices of the Federal Communications Commission (FCC), 1919 M Street, NW, Washington, DC 20554; and FCC field offices. (See FCC telephone directory for field office addresses.) Categories of individuals covered by the system: All Commission employees. Categories of records in the system: Contains various records required to administer the pay, leave, and travel requirements of the Commission. Authority for maintenance of the system: 44 U.S.C. 3101, 3102, 3309. Purpose(s): 1. To authorize payroll deductions for allotments, savings bonds, charitable contributions, union dues, health benefits and life insurance; collect indebtedness for overpayment of salary and unpaid Internal Revenue taxes; pay income tax obligation to Internal Revenue Service; authorize issuing of salary checks by Treasury Department obtain reimbursement of travel expenses for official business; report gross wages and separation information for unemployment compensation; pay any uncollected compensation due a deceased employee; and provide for a summary of employees payroll data and retirement contributions. 2. As a data source for management information for production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related personnel management functions or manpower studies; may also be utilized to respond to general requests for statistical information (without personal identification of individuals) under the Freedom of Information Act or to locate specific individuals for personnel research or other personnel management functions. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: 1. Where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be referred to the appropriate Federal, state, or local agency responsible for investigating or prosecuting a violation or for enforcing or implementing the statute, rule, regulation or order. 2. A record from this system may be disclosed to request information from a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as licenses, if necessary to obtain information relevant to a Commission decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit. 3. A record from this system may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit. 4. A record on an individual in this system of a records may be disclosed to a Congressional office in response to an inquiry the individual has made to the Congressional office. 5. A record from the system of records may be disclosed to GSA and NARA for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used to make a determination about individuals. 6. A record on an individual in this system of records may be disclosed, where pertinent, in any legal proceeding to which the Commission is a party before a court or administrative body. 7. A record from this system of records may be disclosed to the Department of Justice or in a proceeding before a court or adjudicative body when: (a) The United States, the Commission, a component of the Commission, or, when represented by the government, an employee of the Commission is a party to litigation or anticipated litigation or has an interest in such litigation, and (b) The Commission determines that the disclosure is relevant or necessary to the litigation. 8. A record in this system of records may be disclosed to the Office of Personnel Management in order for it to carry out its legally authorized Government-wide functions and duties. 9. The names, social security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and State of hire of employees may be disclosed to the office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services for the purpose of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform law, Pub. L. 104-193). In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are maintained in an automated personnel and payroll system as well as manual files in folders, cards, magnetic tapes, and loose leaf binders. Retrievability: Records are indexed by name and social security number. Safeguards: Records are maintained in filing cabinets in an office that is locked when not occupied by staff. Automated and manual records are available only to authorized personnel whose duties require access. Retention and disposal: Records are maintained for varying periods of time from one year to permanently in accordance with General Records Schedules issued by the National Archives and Records Administration. Disposal is by shredding. System manager(s) and address: Managing Director, Office of the Managing Director, FCC, 1919 M St. NW., Washington, DC 20554 or the appropriate administrative office in which the individual is employed. Notification procedure: Address inquiries to the system manager. It is necessary to furnish the following information in order to identify the individual whose records are requested. A. Full name. B. Date of Birth. C. Social Security Number. D. Mailing address to which the reply should be mailed. Record access procedures: Same as above. Requesters should reasonably specify the record contents being sought. Contesting record procedures: Same as above. Requesters should reasonably specify the record contents being contested. Record source categories: Information is provided by management officials and by the individuals on whom the record is maintained. #..FCC/Central-2 #....System name: Employee Locator Card Files. System location: Mailroom and administrative offices of the Federal Communications Commission (FCC), 1919 M Street, NW, 2025 M Street, NW, and 2000 L Street, NW, Washington, DC 20554, and FCC field offices. (See FCC telephone directory for field office addresses.) Categories of individuals covered by the system: Current employees of the Federal Communications Commission. Categories of records in the system: This system contains information regarding the organizational location and telephone number of individual office employees. This system also contains the home address and telephone number of the employee and the name, address, and telephone number of an individual to contact in the event of a medical or other emergency involving the employee. Authority for maintenance of the system: 5 U.S.C. 301. Purpose(s): 1. Information in this system of records is collected for use by the mailroom in preparing and updating organizational location and telephone number of individual office employees in order to deliver incoming mail more efficiently. 2. The records in this system also serve to identify an individual for office officials to contact, should an emergency of a medical or other nature involving the employee occurs while the employee is on the job. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: None. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are maintained on cards or 3" x 5" paper. Retrievability: Records are retrieved by name of individual employee. Safeguards: Records are maintained in secured areas and are available only to authorized personnel whose duties require access. Retention and disposal: Records are maintained as long as the individual is an employee of the Commission. Expired records are destroyed by shredding. System manager(s) and address: Appropriate Personnel or administrative office in which the employee is employed. Notification procedure: FCC employees wishing to inquire whether this system contains information about them should contact the appropriate FCC administrative officer where employed. Individuals must supply their full name in order for records to be located and identified. Record access procedures: Same as above. Contesting record procedures: Same as above. Record source categories: Individual on whom the record is maintained. #..FCC/Central-3 #....System name: Employee Assistance Program Case Files. System location: Employee Assistance Program (EAP), Office of Associate Managing Director, Human Resources Management, Office of Managing Director, Federal Communications Commission (FCC), 1919 M Street, NW, Washington, DC 20554. Categories of individuals covered by the system: FCC employees who seek guidance and counseling through the agency's Employee Assistance Program. Categories of records in the system: May contain information relating to individuals counseled by the Employee Assistance Program including supervisor's referral, (if the employee was referred by the supervisor), and notes or records made by the counselor of discussions held with the employee. Authority for maintenance of the system: 42 U.S.C. 290dd-3, 290ee-3; 42 CFR part 2 (52 FR 21796, June 9, 1987); FPM 297-4. Purpose(s): The records in this system contain information on FCC employees who participate in FCC's Employee Assistance Program. This program provides for identification and referral of employees for treatment of and counseling regarding alcohol, and drug abuse, other addiction disorders, and emotional or personal problems. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records and information in these records may be used: 1. Disclosure of the records to authorized personnel that administers the FCC's Employee Assistance Program. 2. Disclosure of the records to medical personnel to meet a bona fide medical emergency. 3. Disclosure of records to qualified personnel for the purpose of conducting scientific research, management audits, financial audits, or program evaluation, but such personnel may not identify, directly or indirectly, any individual patient in any report or otherwise disclosure patient identities in any manner (when such records are provided to qualified researchers employed by the Commission, all patient identifying information shall be removed). Note: Disclosure of these records to other than Commission officials having the need to know or the subject individual is rarely made. Disclosures of information pertaining to an individual with a history of alcohol or drug abuse must be made in accordance with regulations regarding the confidentiality of alcohol and drug abuse patient records, which are set forth out 42 CFR part 2. Records pertaining to the physical and mental fitness of employees are as a matter of Commission policy, afforded the same degree of confidentiality and are generally not disclosed. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Records are stored in locked metal cabinets in the Personnel Office. Retrievability: Records are filed and retrieved by a case file identification number. Files only have employee first names in them, and the employee name list associated with case number is kept in a separate locked safe in a separate combination locked office of the Program
Other Popular 1995 Privacy Act Documents Documents:
|GovRecords.org presents information on various agencies of the United States Government. Even though all information is believed to be credible and accurate, no guarantees are made on the complete accuracy of our government records archive. Care should be taken to verify the information presented by responsible parties. Please see our reference page for congressional, presidential, and judicial branch contact information. GovRecords.org values visitor privacy. Please see the privacy page for more information.|
Supreme Court Decisions
104th Congressional Documents
105th Congressional Documents
106th Congressional Documents
107th Congressional Documents
108th Congressional Documents
1994 Presidential Documents