Privacy Act: [FCC/FOB-1] Radio Operator Records....

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.FEDERAL COMMUNICATIONS COMMISSION


   #..Table of Contents

       FCC/Central-1  Pay, Leave, and Travel Records.
       FCC/Central-2  Employee Locator Card Files.
       FCC/Central-3  Employee Assistance Program Case Files.
       FCC/Central-5  Alcoholism and Drug Case Files.
       FCC/Central-6  Personnel Investigation Records.
       FCC/Central-7  Freedom of Information Act Case Files.
       FCC/Central-8  Telephone Call Detail Records.
       FCC/Central-9  Denial of Federal Benefits (Drug Debarment List).
       FCC/Central-10  FCC Access Control System.
       FCC/CIB-1  Informal Complaints and Inquiries.
       FCC/FOB-1  Radio Operator Records.
       FCC/FOB-2  Violators File.
       FCC/FOB-3  State and Operational Areas Emergency Commissions 
   Committee Membership.
       FCC/OET-1  Experimental Radio Station License Files.
       FCC/OGC-1  Alleged Violators File (Ex Parte Rules).
       FCC/OGC-2  Attorney Misconduct Files.
       FCC/OGC-3  Employee Complaint Adjudication.
       FCC/OGC-4  Parties Involved in Current Litigation Before Federal 
   Courts.
       FCC/OGC-5  Parties with Pending Civil Cases Before Any District 
   Court That Affect the Commission.
       FCC/OGC-6  Private or Civil Injury Claimants.
       FCC/OGC-7  Garnishment and Levy of Wages.
       FCC/OIG-1  Criminal Investigative Files.
       FCC/OIG-2  General Investigative Files.
       FCC/OMD-2  Labor and Employee Relations Case Files.
       FCC/OMD-3  Federal Advisory Committee Membership File.
       FCC/OMD-4  Security Office Control Files.
       FCC/OMD-6  Records of Money Received, Refunded, and Returned.
       FCC/OMD-7  FCC Employee Transit Benefit Program.
       FCC/PRB-4  Private Radio Bureau Compliance.
       FCC/PRB-5  Application Review List for Present or Former 
   Licensees, Operators or Unlicensed Persons Operating Radio Equipment 
   Improperly.
       FCC/WTB  Wireless Services Licensing Records.

   #..FCC/Central--1

   #....System name: 

       Pay, Leave, and Travel Records.
     System location: 
       Personnel Resources Division, Associate Managing Director--Human 
   Resources Management; Financial Management Division; Associate 
   Managing Director--Operations; Office of Managing Director; 
   administrative offices of the Federal Communications Commission 
   (FCC), 1919 M Street, NW, Washington, DC 20554; and FCC field 
   offices. (See FCC telephone directory for field office addresses.)
     Categories of individuals covered by the system: 
       All Commission employees.
     Categories of records in the system: 
       Contains various records required to administer the pay, leave, 
   and travel requirements of the Commission.
     Authority for maintenance of the system: 
       44 U.S.C. 3101, 3102, 3309.
   Purpose(s): 
       1. To authorize payroll deductions for allotments, savings bonds, 
   charitable contributions, union dues, health benefits and life 
   insurance; collect indebtedness for overpayment of salary and unpaid 
   Internal Revenue taxes; pay income tax obligation to Internal Revenue 
   Service; authorize issuing of salary checks by Treasury Department 
   obtain reimbursement of travel expenses for official business; report 
   gross wages and separation information for unemployment compensation; 
   pay any uncollected compensation due a deceased employee; and provide 
   for a summary of employees payroll data and retirement contributions.
       2. As a data source for management information for production of 
   summary descriptive statistics and analytical studies in support of 
   the function for which the records are collected and maintained, or 
   for related personnel management functions or manpower studies; may 
   also be utilized to respond to general requests for statistical 
   information (without personal identification of individuals) under 
   the Freedom of Information Act or to locate specific individuals for 
   personnel research or other personnel management functions.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. Where there is an indication of a violation or potential 
   violation of a statute, regulation, rule, or order, records from this 
   system may be referred to the appropriate Federal, state, or local 
   agency responsible for investigating or prosecuting a violation or 
   for enforcing or implementing the statute, rule, regulation or order.
       2. A record from this system may be disclosed to request 
   information from a federal, state, or local agency maintaining civil, 
   criminal, or other relevant enforcement information or other 
   pertinent information, such as licenses, if necessary to obtain 
   information relevant to a Commission decision concerning the hiring 
   or retention of an employee, the issuance of a security clearance, 
   the letting of a contract, or the issuance of a license, grant or 
   other benefit.
       3. A record from this system may be disclosed to a Federal 
   agency, in response to its request, in connection with the hiring or 
   retention of an employee, the issuance of a security clearance, the 
   reporting of an investigation of an employee, the letting of a 
   contract, or the issuance of a license, grant or other benefit.
       4. A record on an individual in this system of a records may be 
   disclosed to a Congressional office in response to an inquiry the 
   individual has made to the Congressional office.
       5. A record from the system of records may be disclosed to GSA 
   and NARA for the purpose of records management inspections conducted 
   under authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not 
   be used to make a determination about individuals.
       6. A record on an individual in this system of records may be 
   disclosed, where pertinent, in any legal proceeding to which the 
   Commission is a party before a court or administrative body.
       7. A record from this system of records may be disclosed to the 
   Department of Justice or in a proceeding before a court or 
   adjudicative body when:
       (a) The United States, the Commission, a component of the 
   Commission, or, when represented by the government, an employee of 
   the Commission is a party to litigation or anticipated litigation or 
   has an interest in such litigation, and
       (b) The Commission determines that the disclosure is relevant or 
   necessary to the litigation.
       8. A record in this system of records may be disclosed to the 
   Office of Personnel Management in order for it to carry out its 
   legally authorized Government-wide functions and duties.
       9. The names, social security numbers, home addresses, dates of 
   birth, dates of hire, quarterly earnings, employer identifying 
   information, and State of hire of employees may be disclosed to the 
   office of Child Support Enforcement, Administration for Children and 
   Families, Department of Health and Human Services for the purpose of 
   locating individuals to establish paternity, establishing and 
   modifying orders of child support, identifying sources of income, and 
   for other child support enforcement actions as required by the 
   Personal Responsibility and Work Opportunity Reconciliation Act 
   (Welfare Reform law, Pub. L. 104-193).
       In each of these cases, the FCC will determine whether disclosure 
   of the records is compatible with the purpose for which the records 
   were collected.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are maintained in an automated personnel and payroll 
   system as well as manual files in folders, cards, magnetic tapes, and 
   loose leaf binders.
     Retrievability: 
       Records are indexed by name and social security number.
     Safeguards: 
       Records are maintained in filing cabinets in an office that is 
   locked when not occupied by staff. Automated and manual records are 
   available only to authorized personnel whose duties require access.
     Retention and disposal: 
       Records are maintained for varying periods of time from one year 
   to permanently in accordance with General Records Schedules issued by 
   the National Archives and Records Administration. Disposal is by 
   shredding.
     System manager(s) and address: 
       Managing Director, Office of the Managing Director, FCC, 1919 M 
   St. NW., Washington, DC 20554 or the appropriate administrative 
   office in which the individual is employed.
     Notification procedure: 
       Address inquiries to the system manager. It is necessary to 
   furnish the following information in order to identify the individual 
   whose records are requested.
       A. Full name.
       B. Date of Birth.
       C. Social Security Number.
       D. Mailing address to which the reply should be mailed.
     Record access procedures: 
       Same as above. Requesters should reasonably specify the record 
   contents being sought.
     Contesting record procedures: 
       Same as above. Requesters should reasonably specify the record 
   contents being contested.
     Record source categories: 
       Information is provided by management officials and by the 
   individuals on whom the record is maintained.

   #..FCC/Central-2

   #....System name: Employee Locator Card Files.

     System location: 
       Mailroom and administrative offices of the Federal Communications 
   Commission (FCC), 1919 M Street, NW, 2025 M Street, NW, and 2000 L 
   Street, NW, Washington, DC 20554, and FCC field offices. (See FCC 
   telephone directory for field office addresses.)
     Categories of individuals covered by the system: 
       Current employees of the Federal Communications Commission.
     Categories of records in the system: 
       This system contains information regarding the organizational 
   location and telephone number of individual office employees. This 
   system also contains the home address and telephone number of the 
   employee and the name, address, and telephone number of an individual 
   to contact in the event of a medical or other emergency involving the 
   employee.
     Authority for maintenance of the system: 
       5 U.S.C. 301.
   Purpose(s): 
       1. Information in this system of records is collected for use by 
   the mailroom in preparing and updating organizational location and 
   telephone number of individual office employees in order to deliver 
   incoming mail more efficiently.
       2. The records in this system also serve to identify an 
   individual for office officials to contact, should an emergency of a 
   medical or other nature involving the employee occurs while the 
   employee is on the job.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:
       None.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:
     Storage: 
       Records are maintained on cards or 3" x 5" paper.
     Retrievability: 
       Records are retrieved by name of individual employee.
     Safeguards: 
       Records are maintained in secured areas and are available only to 
   authorized personnel whose duties require access.
     Retention and disposal: 
       Records are maintained as long as the individual is an employee 
   of the Commission. Expired records are destroyed by shredding.
     System manager(s) and address: 
       Appropriate Personnel or administrative office in which the 
   employee is employed.
     Notification procedure: 
       FCC employees wishing to inquire whether this system contains 
   information about them should contact the appropriate FCC 
   administrative officer where employed. Individuals must supply their 
   full name in order for records to be located and identified.
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Individual on whom the record is maintained.

   #..FCC/Central-3

   #....System name: Employee Assistance Program Case Files.

     System location: 
       Employee Assistance Program (EAP), Office of Associate Managing 
   Director, Human Resources Management, Office of Managing Director, 
   Federal Communications Commission (FCC), 1919 M Street, NW, 
   Washington, DC 20554.
     Categories of individuals covered by the system: 
       FCC employees who seek guidance and counseling through the 
   agency's Employee Assistance Program.
     Categories of records in the system:
       May contain information relating to individuals counseled by the 
   Employee Assistance Program including supervisor's referral, (if the 
   employee was referred by the supervisor), and notes or records made 
   by the counselor of discussions held with the employee.
     Authority for maintenance of the system: 
       42 U.S.C. 290dd-3, 290ee-3; 42 CFR part 2 (52 FR 21796, June 9, 
   1987); FPM 297-4.
   Purpose(s): 
       The records in this system contain information on FCC employees 
   who participate in FCC's Employee Assistance Program. This program 
   provides for identification and referral of employees for treatment 
   of and counseling regarding alcohol, and drug abuse, other addiction 
   disorders, and emotional or personal problems.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:
       These records and information in these records may be used:
       1. Disclosure of the records to authorized personnel that 
   administers the FCC's Employee Assistance Program.
       2. Disclosure of the records to medical personnel to meet a bona 
   fide medical emergency.
       3. Disclosure of records to qualified personnel for the purpose 
   of conducting scientific research, management audits, financial 
   audits, or program evaluation, but such personnel may not identify, 
   directly or indirectly, any individual patient in any report or 
   otherwise disclosure patient identities in any manner (when such 
   records are provided to qualified researchers employed by the 
   Commission, all patient identifying information shall be removed).

       Note: Disclosure of these records to other than Commission 
   officials having the need to know or the subject individual is rarely 
   made. Disclosures of information pertaining to an individual with a 
   history of alcohol or drug abuse must be made in accordance with 
   regulations regarding the confidentiality of alcohol and drug abuse 
   patient records, which are set forth out 42 CFR part 2. Records 
   pertaining to the physical and mental fitness of employees are as a 
   matter of Commission policy, afforded the same degree of 
   confidentiality and are generally not disclosed.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are stored in locked metal cabinets in the Personnel 
   Office.
     Retrievability: 
       Records are filed and retrieved by a case file identification 
   number. Files only have employee first names in them, and the 
   employee name list associated with case number is kept in a separate 
   locked safe in a separate combination locked office of the Program 

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