Privacy Act: [FCSIC-4]...

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.FARM CREDIT SYSTEM INSURANCE CORPORATION


   #..Table of Contents

       FCSIC-1  FCSIC Internal Automated Personnel System.
       FCSIC-2  Employee Reports of Financial Interest and Employment.
       FCSIC-3  Employee Attendance, Leave, Personnel Actions, and 
   Payroll Records.
       FCSIC-4  Employee Travel Files.
       FCSIC-5  Financial Management Records.
       FCSIC-6  Procurement Records.
       FCSIC-7  Personnel Security Files.
       FCSIC-8  Correspondence Files.

   #..FCSIC-1

   #....System name: 

       FCSIC Internal Automated Personnel System.
     System location:
       These records are located at the Farm Credit Administration with 
   copies at the Farm Credit System Insurance Corporation, McLean, 
   Virginia 22102-0826.
     Categories of individuals covered by the system: 
       Current and former Corporation employees since March 1988.
     Categories of records in the system: 
       Information from Personnel Management Information and 
   Telecommunications System of the Department of Treasury, including 
   the employee's occupational series, grade, salary, position title, 
   geographic location, work schedule, date of birth, sex, and similar 
   information. The source for this data is the National Finance 
   Center's United States Department of Agriculture Personnel Payroll 
   System.
     Authority for maintenance of the system: 
       12 U.S.C. 2277a-7, 2277a-8.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Information in this record system may be used to furnish internal 
   statistical reports and trend analyses for managing human resources.
       (1) In the event that information in this record system indicates 
   a violation or potential violation of law, whether civil, criminal, 
   or regulatory in nature, and whether arising by general statute or 
   particular program statute, or by regulation, rule, or order issued 
   pursuant thereto, the relevant records may be referred, as a routine 
   use, to the appropriate agency, whether Federal, State, local, or 
   foreign, charged with the responsibility of investigating or 
   prosecuting such violation or charged with enforcing or implementing 
   the statute, or rule, regulation, or order issued pursuant thereto.
       (2) Information in this record system may be disclosed as a 
   routine use to a Federal, State, or local agency maintaining civil, 
   criminal, or other relevant enforcement information or other 
   pertinent information, such as current licenses, if necessary to 
   obtain information relevant to a decision concerning the hiring or 
   retention of an employee, the letting of a contract, or the issuance 
   of a grant or other benefit.
       (3) Information in this record system may be disclosed to a 
   Federal agency, in response to its request, in connection with the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the reporting of and investigation of an employee, the 
   letting of a contract, or the issuance of a license, grant, or other 
   benefit by the requesting agency, to the extent that the information 
   is relevant and necessary to the requesting agency's decision on the 
   matter.
       (4) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
       (5) It shall be a routine use of the records in this system of 
   records to disclose them to the Department of Justice or to disclose 
   them in a proceeding before a court or adjudicative body before which 
   the agency is authorized to appear, when
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the Department of Justice or the agency has agreed to represent 
   the employee; or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency or any of its components,

     is a party to litigation or has an interest in such litigation, and 
   the use of such records by the Department of Justice or the use of 
   such records in the proceeding is deemed by the agency to be relevant 
   and necessary to the litigation, provided, however, that in each 
   case, the agency determines that disclosure of the records to the 
   Department of Justice or the disclosure of such records in the 
   proceeding is a use of the information contained in the records that 
   is compatible with the purpose for which the records were collected.
       (6) In the event that information in this record system is needed 
   in the course of presenting evidence to a court, magistrate, or 
   administrative tribunal, the relevant records may be referred, as a 
   routine use, to the appropriate person to use as evidence.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Information stored electronically.
     Retrievability: 
       Electronically retrievable by name, social security number, and 
   other identifiers such as sex, geographic location, occupational 
   series, etc.
     Safeguards: 
       Records are kept in a secure area with access limited to those 
   whose official duties require access.
     Retention and disposal: 
       In accordance with National Archives and Records Administration 
   General Records Schedule requirements.
     System manager(s) and address: 
       Chief Operating Officer, Farm Credit System Insurance 
   Corporation, McLean, Virginia 22102-0826.
     Notification procedure: 
       All inquiries about this system of records shall be addressed to: 
   Privacy Act Officer, Farm Credit System Insurance Corporation, 
   McLean, Virginia 22102-0826.
     Record access procedures: 
       Requests for access to a record shall be directed to: Privacy Act 
   Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
   22102-0826, as provided in 12 CFR 1403.3.
     Contesting record procedures: 
       Requests for amendments of a record shall be directed to: Privacy 
   Act Officer, Farm Credit System Insurance Corporation, McLean, 
   Virginia 22102-0826, as provided in 12 CFR 1403.7.
     Record source categories: 
       Information in this system of records either comes from the 
   individual to whom it applies or comes from information supplied by 
   agency officials.

   #..FCSIC-2

   #....System name: 

       Employee Reports of Financial Interests and Employment--FCSIC.
     System location: 
       These records are located at the Farm Credit Administration with 
   copies at the Farm Credit System Insurance Corporation, McLean, 
   Virginia 22102-0826.
     Categories of individuals covered by the system: 
       Current and former Corporation employees.
     Categories of records in the system: 
       ``Public Financial Disclosure Report'' and ``Confidential 
   Statement of Employment and Financial Interests'' required of certain 
   employees. Contains statement of financial interests of the employee 
   and of members of his or her immediate household as well as any other 
   statements or memorandums concerning other employment or financial 
   interests of the Corporation employee.
     Authority for maintenance of the system: 
       Executive Order 12674, as amended by Executive Order 12731, and 5 
   U.S.C. App. 201, 205.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Information in this record system may be used by authorized 
   personnel for ascertaining conflicts or apparent conflicts of 
   interest, recommending or taking appropriate action, monitoring the 
   agency's ethics program.
       (1) In the event that information in this record system indicates 
   a violation or potential violation of law, whether civil, criminal, 
   or regulatory in nature, and whether arising by general statute or 
   particular program statute, or by regulation, rule, or order issued 
   pursuant thereto, the relevant records may be referred, as a routine 
   use, to the appropriate agency, whether Federal, State, local, or 
   foreign, charged with the responsibility of investigating or 
   prosecuting such violation or charged with enforcing or implementing 
   the statute, or rule, regulation, or order issued pursuant thereto.
       (2) Information in this record system may be disclosed as a 
   routine use to a Federal, State, or local agency maintaining civil, 
   criminal, or other relevant enforcement information or other 
   pertinent information, such as current licenses, if necessary to 
   obtain information relevant to a decision concerning the hiring or 
   retention of an employee, the letting of a contract, or the issuance 
   of a grant or other benefit.
       (3) Information in this record system may be disclosed to a 
   Federal agency, in response to its request, in connection with the 
   hiring or retention of an employee, the issuance of a security 
   clearance, the reporting of an investigation of an employee, the 
   letting of a contract, or the issuance of a license, grant, or other 
   benefit by the requesting agency, to the extent that the information 
   is relevant and necessary to the requesting agency's decision on the 
   matter.
       (4) Disclosure may be made to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of that individual.
       (5) It shall be a routine use of the records in this system of 
   records to disclose them to the Department of Justice or to disclose 
   them in a proceeding before a court or adjudicative body before which 
   the agency is authorized to appear, when
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the Department of Justice or the agency has agreed to represent 
   the employee; or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency or any of its components,

     is a party to litigation or has an interest in such litigation, and 
   the use of such records by the Department of Justice or the use of 
   such records in the proceeding is deemed by the agency to be relevant 
   and necessary to the litigation, provided, however, that in each 
   case, the agency determines that disclosure of the records to the 
   Department of Justice or the disclosure of such records in the 
   proceeding is a use of the information contained in the records that 
   is compatible with the purpose for which the records were collected.
       (6) In the event that information in this record system is needed 
   in the course of presenting evidence to a court, magistrate, or 
   administrative tribunal, the relevant records may be referred, as a 
   routine use, to the appropriate person to use as evidence.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage:
       Records are maintained in file folders.
     Retrievability: 
       Records are maintained alphabetically by name.
     Safeguards: 
       Records are kept in a locked cabinet except when being used by 
   authorized personnel who are instructed as to their confidentiality 
   and permitted use.
     Retention and disposal: 
       In accordance with National Archives and Records Administration 
   General Records Schedule requirements for employee reports of 
   financial interests and employment.
     System manager(s) and address: 
       Designated Agency Ethics Official, Farm Credit System Insurance 
   Corporation, McLean, Virginia 22102-0826.
     Notification procedure: 
       All inquiries about this system of records shall be addressed to: 
   Privacy Act Officer, Farm Credit System Insurance Corporation, 
   McLean, Virginia 22102-0826.
     Record access procedures: 
       Requests for access to a record shall be directed to: Privacy Act 
   Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
   22102-0826, as provided in 12 CFR 1403.3.
     Contesting record procedures: 
       Requests for amendments of a record shall be directed to: Privacy 
   Act Officer, Farm Credit System Insurance Corporation, McLean, 
   Virginia 22102-0826, as provided in 12 CFR 1403.7.
     Record source categories: 
       Information in this system of records either comes from the 
   employee to whom it applies or comes from information supplied by 
   agency officials.

   #..FCSIC-3

   #....System name: 

       Employee attendance, leave, personnel actions, and payroll 
   records--FCSIC.
     System location: 
       These records are located at the Farm Credit Administration with 
   copies at the Farm Credit System Insurance Corporation, McLean, 
   Virginia 22102-0826.
     Categories of individuals covered by the system: 
       Corporation employees.
     Categories of records in the system: 
       Records consist of paper, electronic, and microfiche files 
   containing payroll-related information for Corporation employees 
   reported on a biweekly, year-to-date, and, in some cases, an annual 
   basis. The records contain payroll and leave data for each employee 
   including rate and amount of pay, personnel actions during payroll 
   periods, hours worked, tax and retirement deductions, life insurance 
   and health insurance deductions, savings allotments, savings bond and 
   charity deductions, other financial deductions, mailing addresses, 
   and home addresses. Records produced electronically utilize software 
   provided by the National Finance Center's United States Department of 
   Agriculture Personnel Payroll System.
     Authority for maintenance of the system: 
       12 U.S.C. 2277a-7, 2277a-8.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Information in this record system may be used to prepare payroll 
   and to meet Government payroll record keeping and reporting 
   requirements, and for retrieving and supplying payroll and leave 
   information as required for agency needs. In addition, information in 
   this record system is used to furnish certain information (name, 
   permanent or temporary status, most recent position, grade, or 
   salary) to other Government agencies, commercial or credit 
   organizations, or verification of employment to prospective 
   employers.
       (1) Information in this record system may be disclosed as a 
   routine use to Federal, State, and local taxing authorities 
   concerning compensation to employees or contractors for personal 
   services; to the Office of Personnel Management, Department of the 
   Treasury, Department of Labor, and other Federal agencies concerning 
   pay, benefits, and retirement of employees; to Federal employees 
   health benefits carriers concerning health insurance of employees; to 
   financial organizations concerning employee savings account 
   allotments and net pay to checking accounts; to State human resource 
   offices administering unemployment compensation programs; to 
   educational and training organizations concerning employee 
   qualifications and identity for specific courses; and to heirs, 
   executors, and legal representatives of beneficiaries.
       (2) In the event that information in this record system indicates 
   a violation or potential violation of law, whether civil, criminal, 
   or regulatory in nature, and whether arising by general statute or 

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