Privacy Act: [FEC 4]...

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       (j) Indefinite.
     System manager(s) and address:
       The Director of Personnel, Federal Election Commission, 
   Washington, D.C. 20463, (202/219-3440).
     Notificarion procedure:
       Refer to Commission access regulations at 11 CFR 1.1 et seq., 41 
   FR 43064 (1976).
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Personnel applications, resumes, employment forms, records of 
   personnel action.

   #..FEC 6

   #....System name: 

       Candidate reports and designations.
     System location: 
       Federal Election Commission, Washington, DC 20463.
     Categories of individuals covered by the system: 
       Candidates for Federal office required to file reports of 
   contributions and expenditures and designations of campaign 
   depositories and authorized committees.
     Categories of records in the system: 
       Reports and Statements of candidates; reports by delegates and 
   other persons making contributions or independent expenditures and 
   designations on behalf of a Federal candidate but not through a 
   political committee, candidate, or authorized committee or agent of a 
   candidate.
     Authority for maintenance of the system: 
       2 U.S.C. 432(e), 434, and 437b(a)(1).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       This system may be used by any person for information purposes. 
   However, any information copied from such reports shall not be sold 
   or utilized by any person for the purposes of soliciting 
   contributions or for any commercial purpose.
       Routine use for disclosure to the Department of Justice for use 
   in litigation:
       It shall be a routine use of the records in this system of 
   records to disclose them to the Department of Justice when:
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the Department of Justice has agreed to represent the employee; 
   or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the use of such reports by the Department of Justice is deemed by the 
   Federal Election Commission to be relevant and necessary to the 
   litigation provided, however, that in each case the agency determines 
   that disclosure of the records to the Department of Justice is a use 
   of the information contained in the records that is compatible with 
   the purpose for which the records were collected.
       Routine use for agency disclosure in litigation:
       It shall be a routine use of records maintained by this agency to 
   disclose them in a proceeding before a court or adjudicative body 
   before which the agency is authorized to appear when:
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the agency has agreed to represent the employee; or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency, or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the Federal Election Commission determines that, on a case-by-case 
   basis, use of such records is relevant and necessary to the 
   litigation, provided, however, that the agency determines that 
   disclosure of the records is compatible with the purpose for which 
   the records were collected.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system: 
     Storage: 
       Paper records and/or microfilm and on-line disk storage 
   electronic data processing system.
     Retrievability: 
       Retrievable by candidate's name, or by State in which candidate 
   seeks election; candidate identification number or last name for 
   computer storage.
     Safeguards: 
       Locked filing cabinets.
     Retention and disposal: 
       Reports are preserved for a 10-year period except that reports 
   relating solely to candidates for the House of Representatives are 
   preserved for 5 years from the date of receipt. Microfilm is 
   preserved indefinitely.
     System manager(s) and address:
       The Assistant Staff Director for Disclosure, Federal Election 
   Commission, Washington, DC 20463, (202/219-3440).
     Notification procedure:
       Refer to Commission access regulations at 11 CFR 1.1 et seq., 41 
   FR 43064 (1976).
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Reports filed with the FEC.

   #..FEC 7

   #....System name: 

       Certification for primary matching funds and general election 
   campaign funds.
     System location:
       Federal Election Commission, Washington, D.C. 20463.
     Categories of individuals covered by the system: 
       Candidates for nomination or election to the Office of President 
   of the United States.
     Categories of records in the system: 
       Certification forms and supporting data requesting matching funds 
   or election funds.
     Authority for maintenance of the system: 
       26 U.S.C. 9003, 9006; 26 U.S.C. 9033, 9036, 9037.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Certification of eligibility for funds by presidential 
   candidates. These files are available for public inspection.
       Routine use for disclosure to the Department of Justice for use 
   in litigation:
       It shall be a routine use of the records in this system of 
   records to disclose them to the Department of Justice when:
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the Department of Justice has agreed to represent the employee; 
   or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the use of such reports by the Department of Justice is deemed by the 
   Federal Election Commission to be relevant and necessary to the 
   litigation provided, however, that in each case the agency determines 
   that disclosure of the records to the Department of Justice is a use 
   of the information contained in the records that is compatible with 
   the purpose for which the records were collected.
       Routine use for agency disclosure in litigation:
       It shall be a routine use of records maintained by this agency to 
   disclose them in a proceeding before a court or adjudicative body 
   before which the agency is authorized to appear when:
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the agency has agreed to represent the employee; or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the Federal Election Commission determines that, on a case-by-case 
   basis, use of such records is relevant and necessary to the 
   litigation, provided, however, that the agency determines that 
   disclosure of the records is compatible with the purpose for which 
   the records were collected.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records.
     Retrievability: 
       Indexed by name of candidate.
     Safeguards: 
       Locked filing cabinets.
     Retention and disposal: 
       Indefinite.
     System manager(s) and address:
       Assistant Staff Director for Audit, Federal Election Commission, 
   Washington, DC 20463 (202/219-3440).
     Notification procedure:
       Refer to Commission access regulations at 11 CFR 1.1 et seq., 41 
   FR 43064 (1976).
     Record access procedures:
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Certification reports filed with the Commission.

   #..FEC 8

   #....System name:

       Payroll records.
     System location: 
       Federal Election Commission, Washington, DC 20463.
     Categories of records in the system: 
       Varied payroll records, including, among other documents, time 
   and attendance cards; payment vouchers; comprehensive listing of 
   employees; health benefit records; requests for deductions; tax 
   forms; W-2 forms; overtime requests; leave data; and retirement 
   records. Records are used by Commission employees to maintain 
   adequate payroll information for Commission employees, and otherwise 
   by Commission employees who have a need for the record in the 
   performance of their duties.
     Authority for maintenance of the system: 
       31 U.S.C., generally. Also, 2 U.S.C. 437c(f).
     Routine uses for records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In the event that a system of records maintained by this agency 
   to carry out its functions indicated a violation or potential 
   violation of law, whether civil, criminal or regulatory in nature, 
   and whether arising by general statute or particular program statute, 
   or by regulation, rule or order issued pursuant thereto, the relevant 
   records in the system of records may be referred, as a routine use, 
   to the appropriate agency, whether Federal, State, local or foreign, 
   charged with the responsibility of investigating or prosecuting such 
   violation or charged with enforcement or implementation of the 
   statute or rule, regulation or order issued pursuant thereto.
       A record from this system of records may be disclosed as a 
   ``routine use'' to a Federal, State, or local agency maintaining 
   civil, criminal or other relevant enforcement information, such as 
   current licenses, if necessary to obtain information relevant to an 
   agency decision concerning the hiring or retention of an employee, 
   the issuance of a security clearance, the letting of a contract or 
   the issuance of a license, grant or other benefit. A record from this 
   system of records may be disclosed to a Federal agency, in response 
   to its request, in connection with the hiring of an employee, the 
   issuance of a security clearance, the reporting of an investigation 
   of an employee, the letting of a contract, or the issuance of a 
   license, grant or other benefit by the requesting agency, to the 
   extent that the information is relevant and necessary to the 
   requesting agency's decision in the matter.
       A record from this system of records may be disclosed to an 
   authorized appeal grievance examiner, formal complaints examiner, 
   equal employment opportunity investigator, arbitrator or other duly 
   authorized official engaged in investigation or settlement of a 
   grievance, complaint, or appeal filed by an employee. A record from 
   this system of records may be disclosed to the Office of Personnel 
   Management in accordance with the agency's responsibility for 
   evaluation and oversight of Federal personnel management.
       A record from this system of records may be disclosed to officers 
   and employees of a Federal agency for purposes of audit.
       The information contained in this system of records will be 
   disclosed to the Office of Management and Budget in connection with 
   the review of private relief legislation as set forth in OMB Circular 
   No. A-19 at any stage of the legislative coordination and clearance 
   processes as set forth in that circular.
       Records also are disclosed to GAO for audits; to the Internal 
   Revenue Service for investigation; and to private attorneys, pursuant 
   to a power of attorney.
       A copy of an employee's Department of Treasury form W-2, wage and 
   tax statement, also is disclosed to the State and city, or other 
   local jurisdiction which is authorized to tax the employee's 
   compensation. The record will be provided in accordance with a 
   withholding agreement between the State, city, or other local 
   jurisdiction and the Department of the Treasury pursuant to 5 U.S.C. 
   5516, 5517, or 5520, or, in the absence thereof, in response to a 
   written request from an appropriate official of the taxing 
   jurisdiction to the Assistant Director for Administration; Federal 
   Election Commission, Washington, DC 20463. The request must include a 
   copy of the applicable statute or ordinance authorizing the taxation 
   of compensation and should indicate whether the authority of the 
   jurisdiction to tax the employee is based on place of residence, 
   place of employment, or both.
       Pursuant to a withholding agreement between a city and the 
   Department of Treasury (5 U.S.C. 5520), copies of executed city tax 
   withholding certificates shall be furnished the city in response to a 
   written request from an appropriate city official to the Assistant 
   Staff Director for Administration.
       In the absence of a withholding agreement, the Social Security 
   number will be furnished only to a taxing jurisdiction which has 
   furnished this agency with evidence of its independent authority to 
   compel disclosure of the Social Security number, in accordance with 
   Section 7 of the Privacy Act.
       Records are also disclosed to the: (1) Office of Child Support 
   Enforcement, Administration for Children and Families, Department of 
   Health and Human Services Federal Parent Locator System (FPLS) and 
   Federal Tax Offset System for use in locating individuals and 
   identifying their income sources to establish paternity, establish 
   and modify orders of support and for enforcement action; (2) Office 
   of Child Support Enforcement for release to the Social Security 
   Administration for verifying social security numbers in connection 
   with the operation of the FPLS by the Office of Child Support 
   Enforcement; and (3) Office of Child Support Enforcement for release 
   to the Department of Treasury for purposes of administering the 
   Earned Income Tax Credit Program (Section 32, Internal Revenue Code 
   of 1986) and verifying a claim with respect to employment in a tax 
   return.
       Routine use for disclosure to the Department of Justice for use 
   in litigation:
       It shall be a routine use of the records in this system of 
   records to disclose them to the Department of Justice when:
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the Department of Justice has agreed to represent the employee; 
   or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the use of such reports by the Department of Justice is deemed by the 
   Federal Election Commission to be relevant and necessary to the 
   litigation provided, however, that in each case the agency determines 

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