Privacy Act: [FEC 4]...

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   that disclosure of the records to the Department of Justice is a use 
   of the information contained in the records that is compatible with 
   the purpose for which the records were collected.
       Routine use for agency disclosure in litigation:
       It shall be a routine use of records maintained by this agency to 
   disclose them in a proceeding before a court or adjudicative body 
   before which the agency is authorized to appear when:
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the agency has agreed to represent the employee; or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency, or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the Federal Election Commission determines that, on a case-by-case 
   basis, use of such records is relevant and necessary to the 
   litigation, provided, however, that the agency determines that 
   disclosure of the records is compatible with the purpose for which 
   the records were collected.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system:  
     Storage: 
       Computer disk packs within central processing unit.
     Retrievability: 
       On line access program utilizing employee social security number.
     Safeguards: 
       Overall password for group number; individual password for each 
   program; knowledge of password limited to appropriate personnel.
     Retention and disposal: 
       Disposition of records shall be in accordance with the HB GSA 
   Records Maintenance and Disposition System (OAD P 1820.2).
     System manager(s) and address:
       The Assistant Staff Director for Administration, Federal Election 
   Commission, Washington, DC 20463, (202/219-3440).
     Notification procedure:
       Refer to Commission access regulations at 11 CFR 1.1 et seq., 41 
   FR 43064 (1976).
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       The subject individual; the Federal Election Commission.

   #..FEC 9

   #....System name: 

       Litigation Actions.
     System location: 
       Federal Election Commission, Washington, DC 20463.
     Categories of individuals covered by the system: 
       Individuals who have brought judicial action against the 
   Commission and individuals against whom the Commission has brought 
   judicial action pursuant to 2 U.S.C. 437g or 437h, 26 U.S.C. 9011 or 
   9041, 5 U.S.C. 552 or any other statute.
     Categories of records in the system: 
       All papers incident to a law suit, including discovery materials, 
   motions, briefs and orders.
     Authority for maintenance of the system: 
       2 U.S.C. 437g(a)(6), 437g(a)(8), 437g(a)(11), and 437h.
     Routine uses of records maintained in the system, including 
   categories of users, and the purposes of such uses: 
       Maintained for historical purposes and for consultation as 
   precedent in subsequent judicial or administrative actions. Civil 
   litigation is handled by the General Counsel's office. Access is 
   limited to FEC staff on a restricted basis.
       Routine use for disclosure to the routine use for disclosure to 
   the Department of Justice for use in litigation:
       It shall be a routine use of the records in this system of 
   records to disclose them to the Department of Justice when:
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the Department of Justice has agreed to represent the employee; 
   or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the use of such reports by the Department of Justice is deemed by the 
   Federal Election Commission to be relevant and necessary to the 
   litigation provided, however, that in each case the agency determines 
   that disclosure of the records to the Department of Justice is a use 
   of the information contained in the records that is compatible with 
   the purpose for which the records were collected.
       Routine use for agency disclosure in litigation:
       It shall be a routine use of records maintained by this agency to 
   disclose them in a proceeding before a court or adjudicative body 
   before which the agency is authorized to appear when:
       (a) The agency, or any component thereof, or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the agency has agreed to represent the employee; or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency, or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the Federal Election Commission determines that, on a case-by-case 
   basis, use of such records is relevant and necessary to the 
   litigation, provided, however, that the agency determines that 
   disclosure of the records is compatible with the purpose for which 
   the records were collected.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records and microfilm.
     Retrievability: 
       System indexed by name of party litigant and, as applicable, by 
   microfilm roll and frame number.
     Safeguards: 
       This system is kept in locked filing cabinets or in limited 
   access areas under personal surveillance during working hours, and in 
   locked rooms at other times.
     Retention and disposal: 
       Indefinite.
     System manager(s) and address:
       The General Counsel, Federal Election Commission, Washington, DC 
   20463, (202/219-3690).
     Notification procedure:
       Refer to Commission access regulations at 11 CFR 1.1 et seq., 41 
   FR 43064 (1976).
     Record access procedures:  
       Same as above.
     Contesting record procedures:  
       Same as above.
     Record source categories:  
       Individual party litigants and counsel, court personnel and the 
   Federal Election Commission.

   #..FEC 10

   #....System name:  

       Letter file, Public Communications.
     System location:  
       Federal Election Commission, Washington, DC 20463.
     Categories of individuals covered by the system:  
       Individuals who have written to the FEC requesting answers to 
   specific questions.
     Categories of records in the system:  
       Inquiries by individuals concerning the Federal Election Campaign 
   Act of 1971, as amended.
     Authority for maintenance of the system:  
       2 U.S.C. 438(a).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  
       Response to inquiries.
       Routine use for disclosure to the Department of Justice for use 
   in litigation:
       It shall be a routine use of the records in this system of 
   records to disclose them to the Department of Justice when:
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her individual capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the Department of Justice has agreed to represent the employee; 
   or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the use of such reports by the Department of Justice is deemed by the 
   Federal Election Commission to be relevant and necessary to the 
   litigation provided, however, that in each case the agency determines 
   that disclosure of the records to the Department of Justice is a use 
   of the information contained in the records that is compatible with 
   the purpose for which the records were collected.
       Routine use for agency disclosure in litigation:
       It shall be a routine use of records maintained by this agency to 
   disclose them in a proceeding before a court or adjudicative body 
   before which the agency is authorized to appear when:
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the agency has agreed to represent the employee; or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency, or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the Federal Election Commission determines that, on a case-by-case 
   basis, use of such records is relevant and necessary to the 
   litigation, provided, however, that the agency determines that 
   disclosure of the records is compatible with the purpose for which 
   the records were collected.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper files.
     Retrievability: 
       Name of individual.
     Retention and disposal: 
       Retained in-house for one year; shipped afterward to general 
   storage.
     System manager(s) and address:
       The Assistant Staff Director for Information, Federal Election 
   Commission, Washington, DC 20463, (202/219-3440).
     Notification procedure:
       Refer to Commission access regulations at 11 CFR 1.1 et seq., 41 
   FR 43064 (1976).
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Individuals who request information in writing.

   #..FEC 11

   #....System name: 

       Contributor Name Index System.
     System location: 
       Federal Election Commission, Washington, DC 20463.
     Categories of individuals covered by the system: 
       Individuals who have been listed on campaign finance reports as 
   having given an aggregate amount in excess of $200 or more in a 
   calendar year to a Federal candidate or their supporting political 
   committee.
     Categories of records in the system: 
       On-line disk storage electronic data processing index of names.
     Authority for maintenance of the system: 
       2 U.S.C. 441a.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Commission staff and the public may use this system to ascertain 
   whether and to what extent named individuals have made contributions 
   to Federal candidates and political committees.
       Routine use for disclosure to the Department of Justice for use 
   in litigation:
       It shall be a routine use of the records in this system of 
   records to disclose them to the Department of Justice when:
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the Department of Justice has agreed to represent the employee; 
   or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the use of such reports by the Department of Justice is deemed by the 
   Federal Election Commission to be relevant and necessary to the 
   litigation provided, however, that in each case the agency determines 
   that disclosure of the records to the Department of Justice is a use 
   of the information contained in the records that is compatible with 
   the purpose for which the records were collected.
       Routine use of agency disclosure in litigation:
       It shall be a routine use of records maintained by this agency to 
   disclose them in a proceeding before a court or adjudicative body 
   before which the agency is authorized to appear when:
       (a) The agency, or any component thereof; or
       (b) Any employee of the agency in his or her official capacity; 
   or
       (c) Any employee of the agency in his or her individual capacity 
   where the agency has agreed to represent the employee; or
       (d) The United States, where the agency determines that 
   litigation is likely to affect the agency or any of its components, 
   is a party to litigation or has an interest in such litigation, and 
   the Federal Election Commission determines that, on a case-by-case 
   basis, use of such records is relevant and necessary to the 
   litigation, provided, however, that the agency determines that 
   disclosure of the records is compatible with the purpose for which 
   the records were collected.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system:  
     Storage: 
       On-line disk storage electronic data.
     Retrievability: 
       Indexed by last name of contributor.
     Safeguards: 
       Access to data is firewall protected. Retrieval data is copy of 
   official data base retained on secure Commission system.
     Retention and disposal: 
       Indefinite.
     System manager(s) and address:
       The Assistant Staff Director for Data Systems Development 
   Division, Federal Election Commission, Washington, DC 20463, (202/
   219-3440).
     Notification procedure:
       Refer to Commission access regulations at 11 CFR 1.1 et seq., 41 
   FR 43064 (1976).
     Record access procedures: 
       Same as above.
     Contesting record procedures: 
       Same as above.
     Record source categories: 
       Individual contributors.

   #..FEC 12

   #....System name: 

       Inspector General Investigative Files.
     System location: 
       Federal Election Commission, Washington, D.C. 20463.
     Categories of individuals covered by the system: 
       Individuals who are the subjects of complaints.
     Categories of records in the system: 
       Complaints, referrals from other agencies, investigative notes, 

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