Home > 1995 Privacy Act Documents > Privacy Act: [FEDERAL HOUSING FINANCE BOARD]...

Privacy Act: [FEDERAL HOUSING FINANCE BOARD]...


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   information relevant to a decision concerning the hiring or retention 
   of an employee, the letting of a contract, or the issuance of a grant 
   or other benefit.
       6. A congressional office from the record of an individual in 
   response to an inquiry from the congressional office made at the 
   request of that individual.
   Disclosure to consumer reporting agencies:
       None.
     Policies and practice for storing, retrieving, accessing, retaining 
   and disposing of records in the system: 
     Storage: 
       Records are contained in file folders.
     Retrievability: 
       Records are filed alphabetically by name.
     Safeguards: 
       Files are kept in areas that are locked after business hours. 
   Access is limited to Finance Board personnel having a need for access 
   to perform their official functions.
     Retention and disposal: 
       Records are destroyed five years after closure of a case.
     System manager(s) and address:
       Office of Human Resource Management, Federal Housing Finance 
   Board, 1777 F Street, NW., Washington, DC 20006.
     Notification procedure: 
       An individual may inquire as to whether this system contains a 
   record pertaining to him or her by directing a request to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street, NW., 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Record access procedures: 
       Requests for access to a record shall be directed to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street, NW., 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Contesting record procedures: 
       Requests for amendments of a record shall be directed to 
   Executive Secretary, Federal Housing Finance Board, 1777 F Street, 
   NW., Washington, DC 20006, in accordance with the procedures set 
   forth in 12 CFR part 909.
     Record source categories: 
       The subject individual, Finance Board personnel records, and 
   statements and testimony of witnesses and related correspondence.
     Exemptions claimed for the system:
       None.

   #..FHFB-4

   #....System name: 

       Federal Home Loan Bank Directors Financial Disclosure Records.
     Security classification: 
       None.
     System location: 
       Federal Housing Finance Board, 1777 F Street, NW., Washington, DC 
   20006.
     Categories of individuals covered by the system:
       Current Federal Home Loan Bank (FHLBank) appointive directors.
     Categories of records in the system: 
       Records contain certifications of eligibility and information 
   concerning the financial or other personal interests of current 
   FHLBank appointive directors and their immediate families that may 
   pose a conflict of interest under the conflicts of interest policy of 
   the director's FHLBank.
     Authority for maintenance of the system: 
       12 U.S.C. 1427(a) and (d); 12 CFR 932.10 and 932.11.
   Purpose(s):
       Records are collected to determine whether FHLBank appointive 
   directors are in compliance with statutory and regulatory eligibility 
   requirements.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       Records, or information therefrom, may be disclosed as a routine 
   use to Finance Board personnel having a need for access to perform 
   their official functions.
   Disclosure to consumer reporting agencies:
       None.
     Policies and practice for storing, retrieving, accessing, retaining 
   and disposing of records in the system: 
     Storage: 
       Records are contained in file folders.
     Retrievability: 
       Records are filed alphabetically by name.
     Safeguards: 
       Files are kept in areas that are locked after business hours. 
   Access is limited to Finance Board personnel having a need for access 
   to perform their official functions.
     Retention and disposal: 
       Records pertaining to a particular individual are retained for 
   the length of the individual's term of service as a FHLBank 
   appointive director.
     System manager(s) and address: 
       Office of Public Affairs, Federal Housing Finance Board, 1777 F 
   Street, NW, Washington, DC 20006.
     Notification procedure: 
       An individual may inquire as to whether this system contains a 
   record pertaining to him or her by directing a request to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street, NW, 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Record access procedures: 
       Requests for access to a record shall be directed to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street, NW, 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Contesting record procedures: 
       Requests for amendment of a record shall be directed to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street NW, 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Record source categories: 
       The subject individual.
     Exemptions claimed for the system:
       None.

   #..FHFB-6

   #....System name: 

       Board of Directors.
     Security classification: 
       None.
     System location: 
       Federal Housing Finance Board, 1777 F Street, NW, Washington, DC 
   20006.
     Categories of individuals covered by the system: 
       Current and former members of the Board of Directors of the 
   Finance Board.
     Categories of records in the system: 
       Records contain photographs and biographies of current and former 
   members of the Board of Directors of the Finance Board.
     Authority for maintenance of the system: 
       12 U.S.C. 1422a(b)(1).
   Purpose(s):
       Records are used to provide information to the press and other 
   interested persons or agencies.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       Records, or information therefrom, may be disclosed as a routine 
   use to:
       1. The press and other interested persons or agencies.
       2. Finance Board personnel having a need for access to perform 
   their official functions.
   Disclosure to consumer reporting agencies:
       None.
     Policies and practice for storing, retrieving, accessing, retaining 
   and disposing of records in the system: 
     Storage: 
       Records are contained in file jackets.
     Retrievability: 
       Records are filed alphabetically by name.
     Safeguards: 
       Files are kept in areas that are locked after business hours. 
   Access is limited to Finance Board personnel having a need for access 
   to perform their official functions.
     Retention and disposal: 
       Records are transferred to the National Archives two years after 
   a Finance Board Director leaves office.
     System manager(s) and address:
       Director, Office of Public Affairs, Federal Housing Finance 
   Board, 1777 F Street, NW., Washington, DC 20006.
     Notification procedure: 
       An individual may inquire as to whether this system contains a 
   record pertaining to him or her by directing a request to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street NW., 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Record access procedures: 
       Requests for access to a record shall be directed to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street NW., 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Contesting record procedures: 
       Requests for amendment of a record shall be directed to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street NW., 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Record source categories: 
       The subject individual.
     Exemptions claimed for the system:
       None.

   #..FHFB-7

   #....System name: 

       Agency Personnel Investigative Records.
     Security classification: 
       None.
     System location: 
       Federal Housing Finance Board, 1777 F Street NW., Washington, DC 
   20006.
     Categories of individuals covered by the system: 
       Current and former Finance Board employees.
     Categories of records in the system: 
       Records contain information relating to the subject individual, 
   including name, address, date and place of birth, Social Security 
   number, citizenship, residence, foreign travel and contacts, 
   education, personal references, organizational membership and 
   security clearance history, reports from commercial credit agencies, 
   and personal security investigative reports from either the OPM or 
   the Federal Bureau of Investigation.
     Authority for maintenance of the system: 
       5 U.S.C. 3301, 5 CFR parts 5, 731, 736, E.O. 10577.
   Purpose(s): 
       Records are collected in order to make a determination as to the 
   suitability of the subject individual for federal employment. The 
   records are maintained in order to provide documentation, if 
   necessary, to OPM in order to support the Finance Board's 
   determination of the suitability of the subject individual for 
   federal employment.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       Records, or information therefrom, may be disclosed as a routine 
   use to:
       1. Designated officers and employees of agencies, offices, and 
   other establishments in the executive, legislative, and judicial 
   branches of the federal government, having a need to evaluate 
   qualifications, suitability, and loyalty to the United States 
   government and/or a security clearance or access determination.
       2. Designated officers and employees of agencies, offices, and 
   other establishments in the executive, legislative, and judicial 
   branches of the federal government, and the District of Columbia 
   government, when such agency, office, or establishment conducts an 
   investigation of the individual for purposes of granting a security 
   clearance, or for the purpose of making a determination of 
   qualifications, suitability, or loyalty to the United States 
   government, or access to classified information or restricted areas.
       3. Designated officers and employees of agencies, offices, and 
   other establishments in the executive, judicial, or legislative 
   branches of the federal government, having the responsibility to 
   grant clearances, to make determination regarding access to 
   classified information or restricted areas, or to evaluated 
   qualifications, suitability, or loyalty to the United States 
   government, in connection with performance of a service to the 
   federal government under a contract or other agreement.
       4. Intelligence agencies for use in intelligence activities;
       5. Any source from which information is requested in the course 
   of an investigation, to the extent necessary to identify the 
   individual, inform the source of the nature and purpose of the 
   investigation, and to identify the type of information requested.
       6. The federal, state, or local agency responsible for 
   investigating, prosecuting, enforcing, or implementing a statute, 
   rule, regulation, or order where there is an indication of a 
   violation or potential violation of civil or criminal law or 
   regulation.
       7. An agency, office or other establishment in the executive, 
   legislative, or judicial branches of the federal government, or the 
   District of Columbia government, in response to its request, in 
   connection with the hiring or retention of an employee, the issuance 
   of a security clearance, the conducting of a security or suitability 
   investigation of an individual, the classifying of jobs, the letting 
   of a contract, or the issuance of a license, grant, or other benefit 
   by the requesting agency.
       8. Federal agencies as a data source for management information 
   through the production of summary descriptive statistics and 
   analytical studies in support of the functions for which the records 
   are maintained or for related studies.
       9. A congressional office in response to an inquiry made at the 
   request of that individual.
       10. In litigation before a court or in an administrative 
   proceeding being conducted by a federal agency.
       11. The National Archives and Records Administration for records 
   management inspections.
       12. The Office of Management and Budget in connection with 
   private relief legislation.
       13. Respond to a request for discovery or for appearance of a 
   witness.
       14. The Merit Systems Protection Board, the Office of Special 
   Counsel, the Equal Employment Opportunity Commission, or the Federal 
   Labor Relations Authority, in connection with functions vested in 
   those agencies.
   Disclosure to consumer reporting agencies:
       None.
     Policies and practice for storing, retrieving, accessing, retaining 
   and disposing of records in the system: 
     Storage: 
       The records are contained in file jackets and stored in a safe 
   secured by a combination lock.
     Retrievability: 
       Records are filed alphabetically by name.
     Safeguards: 
       Records are in the custody of the Personnel Security Officer and 
   are maintained in a safe secured by a combination lock. The room 
   where the records are stored is locked when not in use.
     Retention and disposal: 
       Records are retained until the subject individual terminates 
   employment at the Finance Board, at which time the records are sent 
   to the OPM.
     System manager(s) and address:
       Office of General Counsel, Federal Housing Finance Board, 1777 F 
   Street NW., Washington, DC 20006.
     Notification procedure: 
       An individual may inquire as to whether this system contains a 
   record pertaining to him or her by directing a request to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street NW., 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Record access procedures: 
       Requests for access to a record shall be directed to the Office 
   of Personnel Management, Federal Investigations Processing Center, 

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