Home > 1995 Privacy Act Documents > Privacy Act: [FEDERAL HOUSING FINANCE BOARD]...Privacy Act: [FEDERAL HOUSING FINANCE BOARD]...
information relevant to a decision concerning the hiring or retention of an employee, the letting of a contract, or the issuance of a grant or other benefit. 6. A congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. Disclosure to consumer reporting agencies: None. Policies and practice for storing, retrieving, accessing, retaining and disposing of records in the system: Storage: Records are contained in file folders. Retrievability: Records are filed alphabetically by name. Safeguards: Files are kept in areas that are locked after business hours. Access is limited to Finance Board personnel having a need for access to perform their official functions. Retention and disposal: Records are destroyed five years after closure of a case. System manager(s) and address: Office of Human Resource Management, Federal Housing Finance Board, 1777 F Street, NW., Washington, DC 20006. Notification procedure: An individual may inquire as to whether this system contains a record pertaining to him or her by directing a request to Executive Secretary, Federal Housing Finance Board, 1777 F Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 909. Record access procedures: Requests for access to a record shall be directed to Executive Secretary, Federal Housing Finance Board, 1777 F Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 909. Contesting record procedures: Requests for amendments of a record shall be directed to Executive Secretary, Federal Housing Finance Board, 1777 F Street, NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 909. Record source categories: The subject individual, Finance Board personnel records, and statements and testimony of witnesses and related correspondence. Exemptions claimed for the system: None. #..FHFB-4 #....System name: Federal Home Loan Bank Directors Financial Disclosure Records. Security classification: None. System location: Federal Housing Finance Board, 1777 F Street, NW., Washington, DC 20006. Categories of individuals covered by the system: Current Federal Home Loan Bank (FHLBank) appointive directors. Categories of records in the system: Records contain certifications of eligibility and information concerning the financial or other personal interests of current FHLBank appointive directors and their immediate families that may pose a conflict of interest under the conflicts of interest policy of the director's FHLBank. Authority for maintenance of the system: 12 U.S.C. 1427(a) and (d); 12 CFR 932.10 and 932.11. Purpose(s): Records are collected to determine whether FHLBank appointive directors are in compliance with statutory and regulatory eligibility requirements. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: Records, or information therefrom, may be disclosed as a routine use to Finance Board personnel having a need for access to perform their official functions. Disclosure to consumer reporting agencies: None. Policies and practice for storing, retrieving, accessing, retaining and disposing of records in the system: Storage: Records are contained in file folders. Retrievability: Records are filed alphabetically by name. Safeguards: Files are kept in areas that are locked after business hours. Access is limited to Finance Board personnel having a need for access to perform their official functions. Retention and disposal: Records pertaining to a particular individual are retained for the length of the individual's term of service as a FHLBank appointive director. System manager(s) and address: Office of Public Affairs, Federal Housing Finance Board, 1777 F Street, NW, Washington, DC 20006. Notification procedure: An individual may inquire as to whether this system contains a record pertaining to him or her by directing a request to Executive Secretary, Federal Housing Finance Board, 1777 F Street, NW, Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 909. Record access procedures: Requests for access to a record shall be directed to Executive Secretary, Federal Housing Finance Board, 1777 F Street, NW, Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 909. Contesting record procedures: Requests for amendment of a record shall be directed to Executive Secretary, Federal Housing Finance Board, 1777 F Street NW, Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 909. Record source categories: The subject individual. Exemptions claimed for the system: None. #..FHFB-6 #....System name: Board of Directors. Security classification: None. System location: Federal Housing Finance Board, 1777 F Street, NW, Washington, DC 20006. Categories of individuals covered by the system: Current and former members of the Board of Directors of the Finance Board. Categories of records in the system: Records contain photographs and biographies of current and former members of the Board of Directors of the Finance Board. Authority for maintenance of the system: 12 U.S.C. 1422a(b)(1). Purpose(s): Records are used to provide information to the press and other interested persons or agencies. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: Records, or information therefrom, may be disclosed as a routine use to: 1. The press and other interested persons or agencies. 2. Finance Board personnel having a need for access to perform their official functions. Disclosure to consumer reporting agencies: None. Policies and practice for storing, retrieving, accessing, retaining and disposing of records in the system: Storage: Records are contained in file jackets. Retrievability: Records are filed alphabetically by name. Safeguards: Files are kept in areas that are locked after business hours. Access is limited to Finance Board personnel having a need for access to perform their official functions. Retention and disposal: Records are transferred to the National Archives two years after a Finance Board Director leaves office. System manager(s) and address: Director, Office of Public Affairs, Federal Housing Finance Board, 1777 F Street, NW., Washington, DC 20006. Notification procedure: An individual may inquire as to whether this system contains a record pertaining to him or her by directing a request to Executive Secretary, Federal Housing Finance Board, 1777 F Street NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 909. Record access procedures: Requests for access to a record shall be directed to Executive Secretary, Federal Housing Finance Board, 1777 F Street NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 909. Contesting record procedures: Requests for amendment of a record shall be directed to Executive Secretary, Federal Housing Finance Board, 1777 F Street NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 909. Record source categories: The subject individual. Exemptions claimed for the system: None. #..FHFB-7 #....System name: Agency Personnel Investigative Records. Security classification: None. System location: Federal Housing Finance Board, 1777 F Street NW., Washington, DC 20006. Categories of individuals covered by the system: Current and former Finance Board employees. Categories of records in the system: Records contain information relating to the subject individual, including name, address, date and place of birth, Social Security number, citizenship, residence, foreign travel and contacts, education, personal references, organizational membership and security clearance history, reports from commercial credit agencies, and personal security investigative reports from either the OPM or the Federal Bureau of Investigation. Authority for maintenance of the system: 5 U.S.C. 3301, 5 CFR parts 5, 731, 736, E.O. 10577. Purpose(s): Records are collected in order to make a determination as to the suitability of the subject individual for federal employment. The records are maintained in order to provide documentation, if necessary, to OPM in order to support the Finance Board's determination of the suitability of the subject individual for federal employment. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: Records, or information therefrom, may be disclosed as a routine use to: 1. Designated officers and employees of agencies, offices, and other establishments in the executive, legislative, and judicial branches of the federal government, having a need to evaluate qualifications, suitability, and loyalty to the United States government and/or a security clearance or access determination. 2. Designated officers and employees of agencies, offices, and other establishments in the executive, legislative, and judicial branches of the federal government, and the District of Columbia government, when such agency, office, or establishment conducts an investigation of the individual for purposes of granting a security clearance, or for the purpose of making a determination of qualifications, suitability, or loyalty to the United States government, or access to classified information or restricted areas. 3. Designated officers and employees of agencies, offices, and other establishments in the executive, judicial, or legislative branches of the federal government, having the responsibility to grant clearances, to make determination regarding access to classified information or restricted areas, or to evaluated qualifications, suitability, or loyalty to the United States government, in connection with performance of a service to the federal government under a contract or other agreement. 4. Intelligence agencies for use in intelligence activities; 5. Any source from which information is requested in the course of an investigation, to the extent necessary to identify the individual, inform the source of the nature and purpose of the investigation, and to identify the type of information requested. 6. The federal, state, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order where there is an indication of a violation or potential violation of civil or criminal law or regulation. 7. An agency, office or other establishment in the executive, legislative, or judicial branches of the federal government, or the District of Columbia government, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the classifying of jobs, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency. 8. Federal agencies as a data source for management information through the production of summary descriptive statistics and analytical studies in support of the functions for which the records are maintained or for related studies. 9. A congressional office in response to an inquiry made at the request of that individual. 10. In litigation before a court or in an administrative proceeding being conducted by a federal agency. 11. The National Archives and Records Administration for records management inspections. 12. The Office of Management and Budget in connection with private relief legislation. 13. Respond to a request for discovery or for appearance of a witness. 14. The Merit Systems Protection Board, the Office of Special Counsel, the Equal Employment Opportunity Commission, or the Federal Labor Relations Authority, in connection with functions vested in those agencies. Disclosure to consumer reporting agencies: None. Policies and practice for storing, retrieving, accessing, retaining and disposing of records in the system: Storage: The records are contained in file jackets and stored in a safe secured by a combination lock. Retrievability: Records are filed alphabetically by name. Safeguards: Records are in the custody of the Personnel Security Officer and are maintained in a safe secured by a combination lock. The room where the records are stored is locked when not in use. Retention and disposal: Records are retained until the subject individual terminates employment at the Finance Board, at which time the records are sent to the OPM. System manager(s) and address: Office of General Counsel, Federal Housing Finance Board, 1777 F Street NW., Washington, DC 20006. Notification procedure: An individual may inquire as to whether this system contains a record pertaining to him or her by directing a request to Executive Secretary, Federal Housing Finance Board, 1777 F Street NW., Washington, DC 20006, in accordance with the procedures set forth in 12 CFR part 909. Record access procedures: Requests for access to a record shall be directed to the Office of Personnel Management, Federal Investigations Processing Center, Other Popular 1995 Privacy Act Documents Documents:
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