Privacy Act: [FEDERAL HOUSING FINANCE BOARD]...

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.FEDERAL HOUSING FINANCE BOARD


   #..Table of Contents

       FHFB-1 Employee Attendance Records
       FHFB-2 General Travel and Transportation Files
       FHFB-3 Administrative Grievance Files
       FHFB-4 Federal Home Loan Bank Directors Financial Disclosure 
   Records
       FHFB-6 Board of Directors
       FHFB-7 Agency Personnel Investigative Records

       In addition, the Finance Board intends to adopt the previously 
   published Federal Register notices of the existence and character of 
   the following governmentwide systems of records established by the 
   Office of Personnel Management (OPM), the Office of Government Ethics 
   (OGE), and the Equal Employment Opportunity Commission (EEOC):

       OPM/GOVT-1 General Personnel Records
       OPM/GOVT-2 Employee Performance File System Records
       OPM/GOVT-3 Records of Adverse Actions, Performance-Based 
   Reduction in Grade and Removal Actions, and Termination of 
   Probationers
       OPM/GOVT-5 Recruiting, Examining, and Placement Records
       OGE/GOVT-1 Executive Branch Public Financial Disclosure Reports 
   and Other Ethics Program Records
       OGE/GOVT-2 Confidential Statements of Employment and Financial 
   Interests
       EEOC/GOVT-1 Equal Employment Opportunity in the Federal 
   Government Complaint and Appeals Records

       These governmentwide systems of records include records that are 
   in the temporary custody of the Finance Board, but which are owned by 
   the OPM, the EEOC, or the OGE, respectively. Since the OPM, the OGE, 
   and the EEOC have published notices in the Federal Register of the 
   existence and character of these systems of records, it is 
   unnecessarily duplicative for the Finance Board to include a 
   description of these systems of records in its Federal Register 
   notice.
       Individuals are referred to the OPM's Federal Register notice of 
   the existence and character of OPM/GOVT-1, OPM/GOVT-2, OPM/GOVT-3, 
   and OPM/GOVT-5. The citation is 57 FR 35705-35716, August 10, 1992, 
   as amended from time to time.
       Individuals are referred to the OGE's Federal Register notice of 
   the existence and character of OGE/GOVT-1 and OGE/GOVT-2. The 
   citation is 55 FR 6328-6331, February 22, 1990, as amended from time 
   to time.
       Individuals are referred to the EEOC's Federal Register notice on 
   the existence and character of EEOC/GOVT-1. The citation is 59 FR 
   11068, March 9, 1994, as amended from time to time.

   #..FHFB-1

   #....System name: 

       Employee Attendance Records.
     Security classification: 
       None.
     System location: 
       Federal Housing Finance Board, 1777 F Street NW., Washington, DC 
   20006.
     Categories of individuals covered by the system: 
       Current and former Finance Board employees.
     Categories of records in the system: 
       Records consist of salary and payroll data, including time and 
   attendance information.
     Authority for maintenance of the system: 
       12 U.S.C. 1422b(b)(1).
   Purpose(s):
       Records are used for management and payroll purposes for approval 
   and documentation of employees' attendance and use of leave.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       These records, or information therefrom, may be disclosed as a 
   routine use to:
       1. Finance Board personnel having a need for access to perform 
   their official functions.
       2. The Department of Agriculture's National Finance Center for 
   payroll purposes.
       3. The Department of Labor when processing a claim for 
   compensation regarding a job connected injury or illness.
       4. A state unemployment compensation office regarding a claim.
       5. The appropriate agency, whether federal, state, or local, 
   where there is an indication of a violation, or potential violation 
   of law, whether civil, criminal, or regulatory in nature, charged 
   with the responsibility of investigating or prosecuting such 
   violation or implementing the statute, rule, regulation, or order 
   issued pursuant thereto.
       6. The appropriate person in the event that information in the 
   record system is needed in the course of presenting evidence to a 
   court, magistrate, or administrative tribunal.
       7. OPM or the General Accounting Office (GAO) when the 
   information is required for evaluation of pay or leave 
   administration.
       8. The General Services Administration in connection with its 
   responsibilities for records management.
       9. A congressional office in response to an inquiry from the 
   congressional office made at the request of the subject individual.
       10. The Office of Child Support Enforcement, Administration for 
   Children and Families, Department of Health and Human Services, upon 
   its request and as required by the Personal Responsibility and Work 
   Opportunity Reconciliation Act of 1996, see Pub. l. 104-193, sec. 
   316(f), 110 Stat. 2175 (Aug. 22, 1996) codified at  42 U.S.C. 653, 
   for the purposes of establishing and enforcing child support 
   obligations.
   Disclosure to consumer reporting agencies:
       None.
     Policies and practice for storing, retrieving, accessing, retaining 
   and disposing of records in the system: 
     Storage: 
       Records are maintained in file folders.
     Retrievability: 
       Records are filed alphabetically by name.
     Safeguards: 
       Files are kept in areas that are locked after business hours. 
   Access is limited to Finance Board personnel having a need for access 
   to perform their official functions.
     Retention and disposal: 
       Records are retained indefinitely.
     System manager(s) and address:
       Chief of Resource Management, Federal Housing Finance Board, 1777 
   F Street, NW, Washington, DC 20006.
     Notification procedure: 
       An individual may inquire as to whether this system contains a 
   record pertaining to him or her by directing a request to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street, NW, 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Record access procedures: 
       Requests for access to a record shall be directed to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street, NW, 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Contesting record procedures: 
       Requests for amendment of a record shall be directed to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street, NW, 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Record source categories: 
       The subject individual and Finance Board employees who approve 
   leave applications.
     Exemptions claimed for the system:
       None.

   #..FHFB-2

   #....System name: 

       General Travel and Transportation Files.
     Security classification: 
       None.
     System location: 
       Federal Housing Finance Board, 1777 F Street NW, Washington, DC 
   20006.
     Categories of individuals covered by the system: 
       Current and former Finance Board employees.
     Categories of records in the system: 
       Records consist of travel vouchers, petty cash forms, and 
   supporting documentation.
     Authority for maintenance of the system: 
       12 U.S.C. 1422b(a)(3), 41 CFR part 101-41.
   Purpose(s): 
       Records document payment for travel expenses of Finance Board 
   employees incurred in the performance of their official functions.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       These records, or information therefrom, may be disclosed as a 
   routine use to:
       1. Finance Board personnel having a need for access to perform 
   their official functions.
       2. Internal agency auditors and auditors of the GAO.
       3. The appropriate agency, whether federal, state, local or 
   foreign, charged with the responsibility of investigating or 
   prosecuting a violation or potential violation of law or charged with 
   enforcing or implementing the statute, or rule, regulation or order 
   issued pursuant thereto, in the event that information in this record 
   system indicates a violation or potential violation of law, whether 
   civil, criminal or regulatory in nature, and whether arising by 
   general statute or particular program statute, or by regulation, rule 
   or order issued pursuant thereto.
       4. The appropriate person in the event that information in this 
   record system is needed in the course of presenting evidence to a 
   court, magistrate, or administrative tribunal.
       5. A federal, state, or local agency maintaining civil, criminal 
   or other relevant enforcement information or other pertinent 
   information, such as current licenses, if necessary to obtain 
   information relevant to a decision concerning the hiring or retention 
   of an employee, the letting of a contract, or the issuance of a grant 
   or other benefit.
       6. A federal agency, in response to its request, in connection 
   with the hiring or retention of an employee, the issuance of a 
   security clearance, the reporting of an investigation of an employee, 
   the letting of a contract, or the issuance of a license, grant, or 
   other benefit by the requesting agency, to the extent that the 
   information is relevant and necessary to the requesting agency's 
   decision on the matter.
       7. A congressional office from the record of an individual in 
   response to an inquiry from the congressional office made at the 
   request of that individual.
   Disclosure to consumer reporting agencies:
       None.
     Policies and practice for storing, retrieving, accessing, retaining 
   and disposing of records in the system: 
     Storage: 
       Records are contained in file folders.
     Retrievability: 
       Records are filed alphabetically by name.
     Safeguards: 
       Files are kept in areas that are locked after business hours. 
   Access is limited to Finance Board personnel having a need for access 
   to perform their official functions.
     Retention and disposal: 
       Records are retained for two years and then destroyed.
     System manager(s) and address:
       Associate Director, Office of Human Resources, Federal Housing 
   Finance Board, 1777 F Street NW., Washington, DC 20006.
     Notification procedure: 
       An individual may inquire as to whether this system contains a 
   record pertaining to him or her by directing a request to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street NW., 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Record access procedures: 
       Requests for access to a record shall be directed to Executive 
   Secretary, Federal Housing Finance Board, 1777 F Street, NW., 
   Washington, DC 20006, in accordance with the procedures set forth in 
   12 CFR part 909.
     Contesting record procedures: 
       Requests for amendments of a record shall be directed to 
   Executive Secretary, Federal Housing Finance Board, 1777 F Street, 
   NW., Washington, DC 20006, in accordance with the procedures set 
   forth in 12 CFR part 909.
     Record source categories: 
       The subject individual.
     Exemptions claimed for the system:
       None.

   #..FHFB-3

   #....System name: 

       Administrative Grievance Files.
     Security classification: 
       None.
     System location: 
       Federal Housing Finance Board, 1777 F Street, NW., Washington, DC 
   20006.
     Categories of individuals covered by the system: 
       Current and former Finance Board employees who have filed a 
   grievance pursuant to the agency's administrative grievance 
   procedures.
     Categories of records in the system: 
       Records contain documents related to the grievances, including 
   the written grievance filed by the employee, statements of witnesses, 
   records, the report of a hearing if one is held, the report of a fact 
   finder when fact-finding is used, statements made by the parties to 
   the grievance, and the agency's decision.
     Authority for maintenance of the system: 
        12 U.S.C. 1422B(B)(1); 5 CFR part 771.
   Purpose(s):
       Records document grievance proceedings brought pursuant to the 
   Finance Board's administrative grievance procedures.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       These records, or information therefrom, may be disclosed as a 
   routine use:
       1. To Finance Board personnel having a need for access to perform 
   their official functions.
       2. In litigation to respond to process issued under authority of 
   a court of competent jurisdiction and to parties or complainants, 
   their representatives, and impartial referees, examiners, 
   administrative judges, or other decisionmakers in proceedings under 
   the Finance Board's administrative grievance procedures, Equal 
   Employment Opportunity procedures, Merit Systems Protection Board, or 
   similar procedures.
       3. To request information from a federal, state, or local agency 
   or private individual if necessary to obtain information relevant to 
   a Finance Board decision within the purposes of this system of 
   records.
       4. To the appropriate agency, whether federal, state, local or 
   foreign, charged with the responsibility of investigating or 
   prosecuting a violation or potential violation of law or charged with 
   enforcing or implementing the statute, or rule, regulation or order 
   issued pursuant thereto, in the event that information in this record 
   system indicates a violation or potential violation of law, whether 
   civil, criminal or regulatory in nature, and whether arising by 
   general statute or particular program statute, or by regulation, rule 
   or order issued pursuant thereto.
       5. A federal, state, or local agency maintaining civil, criminal 
   or other relevant enforcement information or other pertinent 
   information, such as current licenses, if necessary to obtain 

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