Home > 1995 Privacy Act Documents > Privacy Act: [FHLMC-II] Corporate Employee Current Salary Cards....

Privacy Act: [FHLMC-II] Corporate Employee Current Salary Cards....


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   names and addresses of previous owners of that security in order to 
   assure the proper allocation of principal and interest payments among 
   holders.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Investor lists and monthly payment records are hard copy. 
   Copies of remittance checks are on microfilm.
     Retrievability: By investor name.
     Safeguards: Only members of the Loan Accounting and Accounts 
   Payable Departments and those members of the Marketing Department who 
   work in processing have access to the investor lists and monthly 
   payment records. Access to remittance checks records may be obtained 
   only through a request to the Director of Processing, Marketing 
   Division.
     Retention and disposal: Records are retained indefinitely.
     System manager(s) and address: Director of Processing, Director of 
   Sales Accounting, Supervisor of Accounts Payable, and Director of 
   Systems Department, Federal Home Loan Mortgage Corporation, 1776 G 
   Street NW, PO Box 37248, Washington, DC 20013.
     Notification procedure: Inquiries whether a system of records 
   contains a record pertaining to an individual shall be addressed to 
   the system manager, in writing, and must include the name, address, 
   and social security number of the individual making the inquiry, and 
   the name of the record system.
     Record access procedures: Requests for access to records shall be 
   directed to the system manager, in writing and must include the name, 
   address, and social security number of the individual requesting 
   access and the name of the record system. The request should also 
   reasonably specify the record contents being sought.
     Contesting record procedures: To contest the content of a record, 
   notify the system manager in writing that a record is being 
   contested, and identify the record system. Include the name, address, 
   and social security number of the individual contesting the records, 
   and specify the information that is contested and the reason for the 
   contest.
     Record source categories: The individual from whom the information 
   is obtained.

   #.. FHLMC-VI

   #....System name: Corporate Employee Garnishments.

     System location: Legal Department and Department of Accounting, 
   Federal Home Loan Mortgage Corporation, 1776 G Street NW, PO Box 
   37248, Washington, DC 20013.
     Categories of individuals covered by the system: Employees and 
   former employees whose salaries are or have been subject to an order 
   of garnishment.
     Categories of records in the system: The garnishment order served 
   on the Corporation, internal memoranda indicating the manner in which 
   the deductions from salary are to be made and the records of 
   deductions which have been made.
     Authority for maintenance of the system: 12 U.S.C. 1452(b).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used by the Legal 
   Department to determine and advise Accounts Payable as to the amount 
   to be deducted from each payroll check. Accounts Payable uses this 
   information in making salary payments to employees. Users are the 
   Legal Department, the Supervisor of Accounts Payable, the Payroll 
   Clerk and the Director of Personnel Administration. These records may 
   also be reviewed by the Internal Auditor and his staff.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Hard copy records are stored in file folders.
     Retrievability: By employee name.
     Safeguards: Access gained through a request to the General Counsel.
     Retention and disposal: Records are stored indefinitely.
     System manager(s) and address: General Counsel and Supervisor of 
   Accounts Payable, Federal Home Loan Mortgage Corporation, 1776 G 
   Street NW, PO Box 37248, Washington, DC 20013.
     Notification procedure: Inquiries as to whether a system of records 
   contains a record pertaining to an individual shall be addressed to 
   the system manager, in writing, and must include the name, address 
   and social security number and the office of employment, of the 
   individual making the inquiry, and the name of the record system.
     Record access procedures: Requests for access to records shall be 
   directed to the system manager, in writing, and must include the 
   name, address and social security number and the office of 
   employment, of the individual requesting access and the name of the 
   record system. Requesters should also reasonably specify the record 
   contents being sought.
     Contesting record procedures: To contest the content of a record, 
   notify the system manager in writing that a record is being 
   contested, and identify the record system, include the name, address 
   and social security number and the office of employment, of the 
   individual contesting the records and specify the information which 
   is contested and the reason for the contest.
     Record source categories: Court issuing the order of garnishment, 
   the Legal Department, Supervisor of Accounts Payable and the Payroll 
   Clerk.

   #.. FHLMC-VII

   #....System name: Discrimination Complaint Files.

     System location: 
       Legal Department, Federal Home Loan Mortgage Corporation, 1776 G 
   Street NW, PO Box 37248, Washington, DC 20013.
     Categories of individuals covered by the system: Employees, former 
   employees and applicants who have filed formal complaints of 
   discrimination against the Corporation.
     Categories of records in the system: Formal complaints, Equal 
   Employment Opportunity Counselors' reports, investigative reports, 
   proposals for disposition of the complaint, hearing examiners' files, 
   and related memoranda and correspondence pertaining to the complaint.
     Authority for maintenance of the system: 12 U.S.C. 1452(b).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Records are used 
   to provide documentation of complaint procedures for both 
   administrative and legal purposes; they are used by the Legal 
   Department, the Equal Employment Opportunity Director and his staff, 
   the parties involved in the complaint procedure and the Equal 
   Employment Opportunity Commission.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Hard copy records are stored in file folders.
     Retrievability: By employee name or initials.
     Safeguards: Access to records is limited to the Legal Department, 
   the Equal Employment Opportunity Director and Counselor, and the 
   Department of Human Resources.
     Retention and disposal: Records are retained indefinitely.
     System manager(s) and address: Director, Equal Employment 
   Opportunity, Federal Home Loan Mortgage Corporation, 1776 G Street 
   NW, PO Box 37248, Washington, DC 20013.
     Notification procedure: Inquiries as to whether a system of records 
   contains a record pertaining to an individual shall be addressed to 
   the system manager, in writing, and must include the name, address 
   and social security number and the office of employment, of the 
   individual making the inquiry, and the name of the record system.
     Record access procedures: Requests for access to records shall be 
   directed to the system manager, in writing, and must include the 
   name, address and social security number and the office of 
   employment, of the individual requesting access and the name of the 
   record system. Requesters should also reasonably specify the record 
   contents being sought.
     Contesting record procedures: To contest the content of a record, 
   notify the system manager in writing that a record is being 
   contested, and identify the record system, include the name, address 
   and social security number and the office of employment, of the 
   individual contesting the records and specify the information which 
   is contested and the reason for the contest.
     Record source categories: The individual on whom the file is 
   maintained, the Legal Department, the complaint investigator, the EEO 
   Counselor, and the complaints examiner, as applicable.

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