Privacy Act: [FHLMC-II] Corporate Employee Current Salary Cards....

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<DOC>
[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.FEDERAL HOME LOAN MORTGAGE CORPORATION


   #..Editorial Note

       Note: Pursuant to the requirements of the Financial Institution 
   Reform, Recovery, and Enforcement Act of 1989, Pub. L. 101-73, 103 
   Stat. 183 (August 9, 1989), Freddie Mae stockholders elected a new 
   board of directors on February 6, 1990 and ceased to be a Government 
   controlled corporation subject to the Privacy Act.

   #.. FHLMC-I

   #....System name: Corporate Employee Files.

     System location: Department of Human Resources, Federal Home Loan 
   Mortgage Corporation, 1776 ``G'' Street NW, PO Box 37248, Washington, 
   D.C. 20013; Office of Regional Vice President-Administration, 
   Northeast Regional Office, 2001 Jefferson Davis Highway, Arlington, 
   Virginia 22202; Office of Regional Vice President-Administration, 
   Atlanta Regional Office, Peachtree Center-Cain Tower Building, 229 
   Peachtree Street NE, Suite 2600, Atlanta, Georgia 30303; Office of 
   Regional Vice President-Administration, Chicago Regional Office, 111 
   East Wacker Drive, Suite 1515, Chicago, Illinois 60601; Office of 
   Regional Vice President-Administration, Dallas Regional Office, 12700 
   Park Central Place, Suite 1800, Dallas, Texas 75251; Office of 
   Regional Vice President-Administration, Los Angeles Regional Office, 
   3435 Wilshire Blvd., Suite 1000, Los Angeles, California 90010; 
   Office of Underwriting Office Manager, Denver Underwriting Office, 
   8000 East Prentice, Creek Side Office Complex, Building B-7, 
   Englewood, Colorado 80111; Office of Underwriting Office Manager, 
   Seattle Underwriting Office, 600 Stewart Street, Suite 1315, Seattle, 
   Washington 98101; Office of Underwriting Office Manager, San 
   Francisco Underwriting Office, 600 California Street, San Francisco, 
   California 94108; Office of Underwriting Office Manager, Newport 
   Beach Underwriting Office, 4000 MacArthur Blvd., Suite 4700, Newport 
   Beach, California 92660.
     Categories of individuals covered by the system: All present and 
   former employees.
     Categories of records in the system: Employment applications and/or 
   resumes, forms recording personnel actions, employee evaluations, 
   memos for the record and other routine personnel information on 
   identified individuals.
     Authority for maintenance of the system: 12 U.S.C. Section 1452(b).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used to provide 
   data in determining current employment status of employee, history of 
   personnel actions, evaluation of performance and to assist in 
   determining what, when and whether future personnel actions should be 
   taken. Users are the Department of Human Resources, the Office of the 
   Regional Vice President-Administration (in the case of Regional 
   Office employees), the Office of the Underwriting Office Manager (in 
   the case of Underwriting Office employees), supervisory personnel at 
   levels above the employee on whom the record is maintained and the 
   employee himself. These records also may be reviewed by the Legal 
   Department in connection with certain personnel actions, and by the 
   Internal Auditor and his staff.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Hard copy records.
     Retrievability: By employee name.
     Safeguards: Records are stored in locked cabinets and can only be 
   viewed upon request to the Director of Personnel Administration, in 
   the Washington Office, to the Regional Vice President-Administration 
   in the appropriate Regional Office, and to the Underwriting Office 
   Manager in the appropriate Underwriting Office.
     Retention and disposal: Records are retained indefinitely.
     System manager(s) and address: Director of Personnel 
   Administration, Federal Home Loan Mortgage Corporation, 1776 G Street 
   NW, PO Box 37248, Washington, DC 20013; Office of the Regional Vice 
   President-Administration in each Regional Office (see address above); 
   Office of the Underwriting Office Manager in each Underwriting Office 
   (see address above).
     Notification procedure: Inquiries as to whether a system of records 
   contains a record pertaining to an individual shall be addressed to 
   the system manager, in writing, and must include the name, address 
   and social security number and the office of employment, of the 
   individual making the inquiry, and the name of the record system.
     Record access procedures: Requests for access to records shall be 
   directed to the system manager, in writing, and must include the 
   name, address and social security number and the office of 
   employment, of the individual requesting access and the name of the 
   record system. Requesters should also reasonably specify the record 
   contents being sought.
     Contesting record procedures: To contest the content of a record, 
   notify the system manager in writing that a record is being 
   contested, and identify the record system, include the name, address 
   and social security number and the office of employment, of the 
   individual contesting the records and specify the information which 
   is contested and the reason for the contest.
     Record source categories: The individual on whom file is 
   maintained, the supervisor, the Director of Personnel Administration, 
   the Regional Vice President-Administration (in the case of Regional 
   Office employees), and the Underwriting Office Manager (in the case 
   of Underwriting Office employees).

   #..FHLMC-II

   #....System name: Corporate Employee Current Salary Cards.

     System location: Finance Department, Federal Home Loan Mortgage 
   Corporation, 1776 G Street NW, PO Box 37248, Washington, DC 20013.
     Categories of individuals covered by the system: All present 
   employees.
     Categories of records in the system: Current salary, dependent 
   status, number of tax exemptions, age and date of hire, and 
   information regarding various types of deductions from salaries.
     Authority for maintenance of the system: 12 U.S.C. 1452(b).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used to make 
   salary payments to employees, to calculate employee pensions, to make 
   reports to the Internal Revenue Service and to provide information to 
   the Corporation's insurance carriers in connection with the provision 
   of insurance benefits to employees. Used by the Corporate Treasurer, 
   the Supervisor of Accounts Payable, the Payroll Clerk, the Director 
   of Personnel Administration and the Legal Department. These records 
   also may be reviewed by the Internal Auditor and his staff.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Hard copy records.
     Retrievability: By employee name.
     Safeguards: Records are stored in locked card file and only can be 
   obtained through Accounts Payable Supervisor.
     Retention and disposal: Cards are destroyed as they become out of 
   date or upon termination of employment.
     System manager(s) and address: Supervisor of Accounts Payable, 
   Federal Home Loan Mortgage Corporation, 1776 G Street NW, PO Box 
   37248, Washington, DC 20013.
     Notification procedure: Inquiries as to whether a system of records 
   contains a record pertaining to an individual shall be addressed to 
   the system manager, in writing, and must include the name, address 
   and social security number and the office of employment, of the 
   individual making the inquiry, and the name of the record system.
     Record access procedures: Requests for access to records shall be 
   directed to the system manager, in writing, and must include the 
   name, address and social security number and the office of 
   employment, of the individual requesting access and the name of the 
   record system. Requesters should also reasonably specify the record 
   contents being sought.
     Contesting record procedures: To contest the content of a record, 
   notify the system manager in writing that a record is being 
   contested, and identify the record system, include the name, address 
   and social security number and the office of employment, of the 
   individual contesting the records and specify the information which 
   is contested and the reason for the contest.
     Record source categories: Employee files.

   #.. FHLMC-III

   #....System name: Potential Candidates for Employment.

     System location: Department of Human Resources, Federal Home Loan 
   Mortgage Corporation, 1776 G Street NW, PO Box 37248, Washington, DC 
   20013. Office of Regional Vice President-Administration in each 
   Regional Office (see addresses above): Office of Underwriting Office 
   Manager in each Underwriting Office (see addresses above).
     Categories of individuals covered by the system: Potential 
   candidates for employment.
     Categories of records in the system: Employment applications, 
   resumes, referral letters and memoranda relating to the application 
   process.
     Authority for maintenance of the system: 12 U.S.C. 1452(b).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used to evaluate 
   qualifications of potential candidates by the Director of Personnel 
   Administration, the Regional Vice President-Administration (in the 
   case of candidates in a Regional Office), the Underwriting Office 
   Manager (in the case of candidates in an Underwriting Office) and 
   supervisors. These records also may be reviewed by the Internal 
   Auditor and his staff.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Hard copy records are stored in file folders.
     Retrievability: By candidate name.
     Safeguards: Access is gained through a request to the Director of 
   Personnel Administration, to the Regional Vice President-
   Administration in the appropriate Regional Office or to the 
   Underwriting Office Manager in the appropriate Underwriting Office.
     Retention and disposal: Files are retained for one year and 
   destroyed unless candidate is hired. If candidate is hired, file 
   becomes part of employee records.
     System manager(s) and address: Director of Personnel 
   Administration, Federal Home Loan Mortgage Corporation, 1776 G Street 
   NW, PO Box 37248, Washington, DC 20013; Office of Regional Vice 
   President-Administration in each Regional Office (see address above); 
   Office of Underwriting Office Manager in each Underwriting Office 
   (see address above).
     Notification procedure: Inquiries as to whether a system of records 
   contains a record pertaining to an individual shall be addressed to 
   the system manager, in writing, and must include the name, address 
   and social security number and the office of employment, of the 
   individual making the inquiry, and the name of the record system.
     Record access procedures: Requests for access to records shall be 
   directed to the system manager, in writing, and must include the 
   name, address and social security number and the office of 
   employment, of the individual requesting access and the name of the 
   record system. Requesters should also reasonably specify the record 
   contents being sought.
     Contesting record procedures: To contest the content of a record, 
   notify the Legal Department in writing that a record is being 
   contested, and identify the record system, include the name, address 
   and social security number and the office of employment, of the 
   individual contesting the records and specify the information which 
   is contested and the reason for the contest.
     Record source categories: These records are normally submitted by 
   the individual seeking employment. Some records could come from 
   individuals or employment agencies sponsoring the applications.

   #.. FHLMC-IV

   #....System name: Corporate Employee Conflict-of-Interest Files.

     System location: Legal Department, Federal Home Loan Mortgage 
   Corporation, 1776 G Street NW, PO Box 37248, Washington, DC 20013.
     Categories of individuals covered by the system: All present and 
   former employees.
     Categories of records in the system: Annual conflict of interest 
   statements submitted by employees, and memoranda concerning such 
   annual statements.
     Authority for maintenance of the system: 12 U.S.C. 1452(b).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used to provide 
   data to determine if employee has any interest which conflicts with 
   proper performance of duties with the Corporation. Users are the 
   Legal Department. In instances where personnel action may be 
   warranted, users also may include supervisory personnel at levels 
   above the employees on whom the record is maintained and the 
   Department of Human Resources. These records also may be reviewed by 
   the Internal Auditor and his staff.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Hard copy records.
     Retrievability: By employee name.
     Safeguards: Records can only be viewed upon request to the General 
   Counsel.
     Retention and disposal: 
       Records are retained indefinitely.
     System manager(s) and address: General Counsel, Federal Home Loan 
   Mortgage Corporation, 1776 G Street NW, PO Box 37248, Washington, DC 
   20013.
     Notification procedure: Inquiries as to whether a system of records 
   contains a record pertaining to an individual shall be addressed to 
   the system manager, in writing, and must include the name, address 
   and social security number and the office of employment, of the 
   individual making the inquiry, and the name of the record system.
     Record access procedures: Requests for access to records shall be 
   directed to the system manager, in writing, and must include the 
   name, address and social security number and the office of 
   employment, of the individual requesting access and the name of the 
   record system. Requesters should also reasonably specify the record 
   contents being sought.
     Contesting record procedures: To contest the content of a record, 
   notify the system manager in writing that a record is being 
   contested, and identify the record system, include the name, address 
   and social security number and the office of employment, of the 
   individual contesting the records and specify the information which 
   is contested and the reason for the contest.
     Record source categories: The individual on whom the file is 
   maintained, and, in some instances, members of the Legal Department 
   and supervisory personnel above the level of the employee on whom the 
   record is maintained.

   #.. FHLMC-V

   #....System name: Net Yield Debt System.

     System location: Department of Marketing, Department of Accounting, 
   and Department of Systems, Federal Home Loan Mortgage Corporation, 
   1776 G Street NW, PO Box 37248, Washington, DC 20013.
     Categories of individuals covered by the system: All present and 
   former holders of Federal Home Loan Mortgage Corporation 
   Participation Certificates.
     Categories of records in the system: The list of registered holders 
   of Participation Certificates, the monthly payment record, and copies 
   of remittance checks.
     Authority for maintenance of the system: 12 U.S.C. 1452(b).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Used to make 
   monthly remittances to investors, to make reports to the Internal 
   Revenue Service, and to derive a Registered Holder Profile, which is 
   used for statistical purposes by the Marketing Department and which 
   has, in the past, been provided to the Federal Reserve. (While the 
   list of holders is used to derive the Registered Holder Profile, the 
   profile itself identifies holders by category only, and not by name, 
   and therefore does not constitute a part of a record system.) A copy 
   of the list of holders is provided each month to Loan Accounting, 
   which is responsible for determining the dollar amounts of the checks 
   to the holders, and to Accounts Payable, which is responsible for 
   mailing the checks. Users are the Marketing, Accounting, and Systems 
   Departments. These records may also be revised by the Internal 
   Auditor and his staff. Upon request of a subsequent holder of 
   Mortgage Participation Certificate, the Corporation may release the 

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