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Privacy Act: [GSA/HRO-4 23-00-0007]...


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   employee signature, and issuing official).
       c. GSA Form 277, Employee Identification and Authorization 
   Credential--General (photo, signature of bearer, name of employee, 
   signature of issuing official, date issued, identification serial 
   number, Social Security Number (SSN), position title, official 
   address and phone number, home address and phone number, next of kin, 
   next of kin phone number, and medical information).
       d. OF 7, Property Pass (name, building, description of property, 
   agency, and effective date).
       e. GSA Form 2941, Parking Application (name address, agency, 
   correspondence symbol, office telephone number, and length of 
   service).
       f. Biometric information, such as fingerprints, collected 
   electronically.
     Authority for maintenance of the system: 
       The Federal Property and Administrative Services Act of 1949 (63 
   Stat. 377) as amended.
   Purpose(s): 
       To assemble in one system information pertaining to passes and 
   credentials for identification and security purposes; to facilitate 
   the issuance and control of cards, parking permits, building passes, 
   drivers licenses, and similar credentials; and to ensure only 
   authorized access to secure areas and systems.
     Routine uses of records maintained in the system, including 
   categories of users and the purpose of such uses:
       Information from this system may be disclosed as a routine use:
       a. To the Federal, State, or local agency responsible for 
   investigating, prosecuting, enforcing, or implementing a statute, 
   rule, regulation, or order, where the General Services Administration 
   becomes aware of a violation or potential violation of civil or 
   criminal law or regulation.
       b. To a member of Congress or to a congressional staff member 
   about an individual at the request of the individual.
       c. To another Federal agency or to a court when the Government is 
   party to a judicial proceeding before the court.
       d. To a Federal agency, on request, in connection with the hiring 
   and retention of an employee, the issuance of a security clearance, 
   the conducting of a security or suitability investigation of an 
   individual, the classifying of a job, the letting of a contract, or 
   the issuance of license, grant or other benefit by the requesting 
   agency, to the extent that the information is relevant and necessary 
   to the requesting agency's decision.
       e. By the Office of Personnel Management in the production of 
   summary descriptive statistics in support of the function for which 
   the records are collected and maintained, or for related workforce 
   studies. While published statistics and studies do not contain 
   individual identifiers, in some instances the selection of elements 
   of data included in the study may be structured in such a way as to 
   make the data individually identifiable by inference.
       f. To the Office of Management and Budget in connection with the 
   review of private relief legislation as set forth in OMB Circular No. 
   A-19 at any stage of the legislative coordination and clearance 
   process.
       g. To officials of the Merit Systems Protection Board, including 
   the Office of Special Counsel; the Federal Labor Relations Authority 
   and its General Counsel; or the Equal Employment Opportunity 
   Commission when requested in performance of their authorized duties.
       h. To an authorized appeal or grievance examiner, formal 
   complaints examiner, equal employment opportunity investigator, 
   arbitrator, or other duly authorized official engaged in 
   investigation or settlement of a grievance, complaint, or appeal 
   filed by an employee.
       i. To the Office of Personnel Management in accordance with the 
   agency's responsibility for evaluation of Federal personnel 
   management.
       j. To the extent that official personnel records in the custody 
   of GSA are covered within the systems or records published by the 
   Office of Personnel Management as Governmentwide records, they will 
   be considered a part of that Governmentwide system. Other official 
   personnel records covered by notices published by GSA and considered 
   to be separate systems of records may be transferable to the Office 
   of Personnel Management in accordance with official personnel 
   programs and activities as a routine use.
       k. To an expert, consultant, or a contractor of GSA to the extent 
   necessary to further the performance of a Federal duty.
       l. To medical personnel in the event of a medical emergency.
     Policies and practices, for storing, retrieving, accessing 
   retaining, and disposing of records in the system:  
     Storage: 
       Information is collected electronically and on paper and may be 
   stored as paper forms or in electronic chips in the individual's 
   identification card, and in associated automated data systems.
     Retrievability: 
       Name, SSN, identification (badge) serial number.
     Safeguards: 
       When not in use by an authorized person, paper records are stored 
   in lockable metal file cabinets or secured rooms. Electronic records 
   are protected by a password and may also have a personal 
   identification number (PIN) as a second level of protection.
     Retention and disposal: 
       Disposition of records is according to the National Archives and 
   Records Administration (NARA) guidelines, as set forth in the 
   handbook, GSA Records Maintenance and Disposition System (OAD P 
   1820.2) and authorized GSA records schedules.
     System manager(s) and address: 
       Director, Office of Management Services (CA), General Services 
   Administration, 1800 F St., NW., Washington, DC 20405. Since this is 
   a geographically dispersed system, individuals may gain access to it 
   by contacting the officials at locations listed in the appendix of 
   this notice.
     Notification procedure: 
       Individuals may submit a request on whether a system contains 
   records about them to the offices shown in the appendix. Individuals 
   should provide name, social security number, period of employment, 
   and position held to assist the office in locating the record.
     Record access procedures: 
       An individual can obtain information on procedures for gaining 
   access to records from the Director, Office of Management Services 
   (CA), or the appropriate regional office listed in the appendix.
     Contesting record procedures: 
       GSA rules for access to systems of records, contesting the 
   contents of systems of records, and appealing initial determinations 
   are published in the Federal Register, 41 CFR part 105-64.
     Record source categories: 
       Information is provided by employees being issued credentials and 
   the issuing officials.
       Appendix: GSA regional office addresses.

         New England Region (includes Connecticut, Maine, Massachusetts, 
   New Hampshire, Rhode Island, and Vermont) Regional Privacy Act 
   Coordinator, General Services Administration, 10 Causeway Street, 
   Boston, MA 02222
         Northeast and Caribbean Region (includes New Jersey, New York, 
   Puerto Rico, and Virgin Islands), Regional Privacy Act Coordinator, 
   General Services Administration, 26 Federal Plaza, New York, NY 10278
         Mid-Atlantic Region (includes Delaware, Maryland, Pennsylvania, 
   Virginia and West Virginia, (but excludes the National Capital 
   Region) Regional Privacy Act Coordinator, General Services 
   Administration, 100 Penn Square East, Philadelphia, PA 19107
         Southeast Sunbelt Region (includes Alabama, Florida, Georgia, 
   Kentucky, Mississippi, North Carolina, South Carolina, and 
   Tennessee), Regional Privacy Act Coordinator, General Services 
   Administration, Summit Building, 401 West Peachtree Street, Atlanta, 
   GA 30365-2550
         Great Lakes Region (includes Illinois, Indiana, Michigan, Ohio, 
   Minnesota, and Wisconsin), Regional Privacy Act Coordinator, General 
   Services Administration, 230 South Dearborn Street, Chicago, IL 
   60604-1696
         The Heartland Region (includes Iowa, Kansas, Missouri, and 
   Nebraska), Regional Privacy Act Coordinator, General Services 
   Administration, 1500 East Bannister Road, Kansas City, MO 64131-3088
         Greater Southwest Region (includes Arkansas, Louisiana, 
   Oklahoma, New Mexico, and Texas), Regional Privacy Act Coordinator, 
   General Sercices Administration, 819 Taylor Street, Fort Worth, TX 
   76102
         Rocky Mountain Region (includes Colorado, Montana, North 
   Dakota, South Dakota, Utah, and Wyoming), Regional Privacy Act 
   Coordinator, General Services Administration, Denver Federal Center, 
   Bldg 41, Lakewood, CO 80011
         Pacific Rim Region 9includes Arizona, California, Hawaii, and 
   Nevada), Regional Privacy Act Coordinator, General Services 
   Administration, 450 Golden Gate Avenue, San Francisco, CA 94102-3488
         Northwest/Arctic Region (includes Alaska, Idaho, Oregon, and 
   Washington), Regional Privacy Act Coordinator, General Services 
   Administration, 400 15th Street SW, Auburn, WA 98001-6599
         National Capital Region (includes the District of Columbia; the 
   counties of Montgomery and Prince George's in Maryland; the city of 
   Alexandria, Virginia; and the counties of Arlington, Fairfax, 
   Loudoun, and Prince William in Virginia), Regional Privacy Act 
   Coordinator, General Services Administration, 7th and D Streets, SW, 
   Washington, DC 20407

   #..GSA/HRO-9 (23-00-0104)

   #....System name: Emergency Notification Rosters and Files.

     System location: This system of records is maintained in the Office 
   of Administrative Services, 18th & F Sts. NW, Washington, DC and in 
   the regional Administrative Services Divisions listed in the appendix 
   following this notice. In addition, subsidiary records are maintained 
   by the Central Office and regional offices which have provided input 
   into this system of records.
     Categories of individuals covered by the system: GSA officials at 
   division director level and above, and GSA officials and employees 
   with emergency assignments.
     Categories of records in the system: Records consist of GSA Form 
   2177, Roster of GSA Officials; employee emergency assignments; and 
   essential residence telephone service. Information includes name, 
   office and home telephone numbers, home address, title and emergency 
   assignment.
     Authority for maintenance of the system: The Federal Property and 
   Administrative Services Act of 1949, 63 Stat. 377, as amended.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: a. To maintain 
   current directory information on key GSA regional office officials or 
   for use by the Central Office contact point during weekends, 
   holidays, and emergencies; provide essential telephone service to key 
   employees during emergencies; and to notify officials and employees 
   under emergency conditions.
       b. To disclose pertinent information to the appropriate Federal, 
   State, or local agency responsible for investigating, prosecuting, 
   enforcing, or implementing a statute, rule, regulation, or order, 
   where the General Services Administration (GSA) becomes aware of an 
   indication of a violation or potential violation of civil or criminal 
   law or regulation.
       c. To provide information to a Member of Congress or to a 
   congressional staff member from the records of an individual in 
   response to an inquiry from that congressional office made at the 
   request of that individual.
       d. To disclose information to another Federal agency or to a 
   court when the Government is party to a judicial proceeding before 
   the court.
       e. To disclose information to a Federal agency, in response to 
   its request, in connection with the hiring or retention of an 
   employee, the issuance of a security clearance, the conducting of a 
   security or suitability investigation of an individual, the 
   classifying of a job, the letting of a contract, or the issuance of a 
   license, grant, or other benefit by the requesting agency, to the 
   extent that the information is relevant and necessary to the 
   requesting agency's decision on the matter.
       f. By the Office of Personnel Management in the production of 
   summary descriptive statistics in support of the function for which 
   the records are collected and maintained, or for related work force 
   studies. While published statistics and studies do not contain 
   individual identifiers, in some instances the selection of elements 
   of data included in the study may be structured in such a way as to 
   make the data individually identifiable by inference.
       g. To disclose information to the Office of Management and Budget 
   in connection with the review of private relief legislation at any 
   stage of the legislative coordination and clearance process.
       h. To disclose, in response to a request for discovery or for 
   appearance of a witness, information that is relevant to the subject 
   matter involved in a pending judicial or administrative proceeding.
       i. To disclose information to officials of the Merit Systems 
   Protection Board, including the Office of Special Counsel; the 
   Federal Labor Relations Authority and its General Counsel; or the 
   Equal Employment Opportunity Commission when requested in performance 
   of their authorized duties.
       j. To an authorized appeal or grievance examiner, formal 
   complaints examiner, equal employment opportunity investigator, 
   arbitrator, or other duly authorized official engaged in 
   investigation or settlement of a grievance, complaint, or appeal 
   filed by an employee.
       k. To the Office of Personnel Management in accordance with the 
   agency's responsibility for evaluation of Federal personnel 
   management.
       l. To the extent that official personnel records in the custody 
   of GSA are covered within systems of records published by the Office 
   of Personnel Management as Government-wide records, they will be 
   considered as a part of that Government-wide system. Other official 
   personnel records covered by notices published by GSA and considered 
   to be separate systems of records may be transferred to the Office of 
   Personnel Management in accordance with official personnel programs 
   and activities as a routine use.
       m. To an expert, consultant, or a contractor of GSA to the extent 
   necessary to further the performance of a Federal duty.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper.
     Retrievability: Indexed by name.
     Safeguards: When not in use by an authorized person, these records 
   will be stored in lockable metal file cabinets, or in secured areas, 
   except for cascade lists which are kept in the possession of each 
   applicable individual.
     Retention and disposal: Disposition of records shall be in 
   accordance with the HB, GSA Records Maintenance and Disposition 
   System (OAD P 1820.2).
     System manager(s) and address: The official with overall 
   responsibility for the system of records is the Director of 
   Administrative Services, 18th & F Sts., NW, Washington, DC 20405. 
   Officials responsible for the regional system of records are the 
   applicable regional directors as shown in the appendix following this 
   notice.
     Notification procedure: Employees may obtain information as to 
   whether they are part of this system of records from the Director of 
   Administrative Services or the applicable regional director as shown 
   in the appendix following this notice.
     Record access procedures: An individual can obtain information on 
   the procedures for gaining access to records from the Director of 
   Administrative Services or the applicable regional director listed in 
   the appendix following this notice.
     Contesting record procedures: GSA rules for access to system of 
   records, contesting the contents of a system of record and appealing 
   initial determinations are promulgated in 41 CFR part 105-64, 
   published in the Federal Register.
     Record source categories: Information is provided by subject 
   individuals, their supervisors, or the applicable service and staff 
   office.

   #..GSA/HRO-10

   #....System name: Grievance Records.

     System location: These records are located in the personnel offices 
   of GSA at the location listed in the appendix following the notice 
   GSA/HRO-6 or designated offices in GSA in which the grievances were 
   filed.
     Categories of individuals covered by the system: Current or former 
   employees who have submitted grievances with GSA in accordance with 
   part 771 of the Office of Personnel Management (OPM) Regulations (5 
   CFR part 771) or a negotiated procedure.
     Categories of records in the system: The system contains records 
   relating to grievances filed by agency employees under part 771 of 
   the OPM regulations. These case files contain all documents related 
   to the grievance including statements of witnesses, reports of 
   interviews and hearings, examiner's findings and recommendations, a 
   copy of the original and final decision, and related correspondence 
   and exhibits. This system includes files and records of internal 
   grievance and arbitration systems that are established through 
   negotiations with recognized labor organizations.

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