Home > 1997 Privacy Act Documents > Privacy Act: [IBWC/US SEC.-13] Employees; Vehicle Accident Reports....

Privacy Act: [IBWC/US SEC.-13] Employees; Vehicle Accident Reports....


Google
 
Web GovRecords.org

<DOC>
[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.INTERNATIONAL BOUNDARY AND WATER COMMISSION--U.S. AND MEXICO


   #..TABLE OF CONTENTS

         Sec.-1. Attendance, Leave, and Payroll records of employees.
         Sec.-2. Accounts Receivable.
         Sec.-3. Confidential statements of employment and financial 
   interests.
         Sec.-4. Individual identification cards.
         Sec.-5. Certificates of Medical Examination.
         Sec.-6. Equal Employment Opportunity.
         Sec.-7. Occupational Health and Injury Files.
         Sec.-8. Motor Vehicle Operator Records.
         Sec.-9. Employees' travel records--initial appointment and/or 
   change of duty stations.
         Sec.-10. Freedom of Information Act requests for records.
         Sec.-11. General Personnel Records.
         Sec.-12. Investigative records.
         Sec.-13. Employees' vehicle accident reports.
         Sec.-14. Records of cash receipts.
         Sec.-15. Disciplinary Action, Appeal, and Grievance Files; and 
   Unfair Labor Practices Charges/Complaints.
         Sec.-16. Official Personnel Folders.
         Sec.-17. Service records.
         Sec.-18. Employment resources files.
         Sec.-19. Incentive Awards files.
         Sec.-20. Travel advance information files.
         Sec.-21. Employer's tax return files.
         Sec.-22. Privacy Act request file.

   #.. IBWC/US SEC.-1

   #....System name: Attendance, Leave, and Payroll Records of 
      Employees.

     System location: Room 229, IBWC Building, 4110 Rio Bravo, El Paso, 
   Texas 79902.
     Categories of individuals covered by the system: All employees of 
   the United States Section.
     Categories of records in the system: Name, Social Security Number 
   and employee number, grade, step, and salary; organization (code), 
   retirement or FICA data as applicable; Federal, State and local tax 
   deductions, as appropriate; Internal Revenue Service tax lien data; 
   savings bond and charitable deductions; regular and optional 
   government life insurance deduction(s), health insurance deduction 
   and plan or code; cash award data; jury duty data; military leave 
   data; pay differentials; union dues deductions; allotments, by type 
   and amount; financial institution code and employee account number; 
   leave status and leave data of all types (including annual, 
   compensatory, jury duty, maternity, military, retirement disability, 
   sick, transferred, and without pay); time and attendance records, 
   including number of regular, overtime, holiday, Sunday, and other 
   hours worked; pay period number and ending date; cost-of-living 
   allowances; mailing address; co-owner and/or beneficiary of bonds, 
   marital status and number of dependents; and ``Notification of 
   Personnel Action''. The individual records listed herein are included 
   only as pertinent or applicable to the individual employee.
     Authority for maintenance of the system: Budget and Accounting Act 
   of 1921; Budget and Accounting Procedures Act of 1950; and 31 U.S.C. 
   665.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Transmittal of 
   data to United States Treasury to effect issuance of paychecks to 
   employees and distribution of pay according to employee directions 
   for savings bonds, allotments, financial institutions, and other 
   authorized purposes.
       Reporting: Tax withholding to Internal Revenue Service and 
   appropriate State and local authorities; FICA deductions to the 
   Social Security Administration; dues deductions to labor unions; 
   withholdings for health insurance to the insurance carriers and the 
   United States Civil Service Commission; charity contribution 
   deductions to agents of charitable institutions; annual W-2 
   statements to taxing authorities and the individual.
       (1). To the Office of Child Support Enforcement, Administration 
   for Children and Families, Department of Health and Human Services 
   Federal Parent Locator System (FPLS) and Federal Tax Offset System 
   for use in locating individuals and identifying their income sources 
   to establish paternity, establish and modify orders of support and 
   for enforcement action.
       (2). To the Office of Child Support Enforcement for release to 
   the Social Security Administration for verifying social security 
   numbers in connection with the operation of the FPLS by the Office of 
   Child Support Enforcement;
       (3). To Office of Child Support Enforcement for release to the 
   Department of Treasury for purposes of administering the Earned 
   Income Tax Credit Program (Section 32, Internal Revenue Code of 1986) 
   and verifying a claim with respect to employment in a tax return.

     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Manual and machine-readable copy.
     Retrievability: By name and/or employee number.
     Safeguards: Physical, technical, and administrative security is 
   maintained, with all storage equipment and/or rooms locked when not 
   in use. Admittance when open is restricted to authorized personnel 
   only. All payroll personnel and computer operators and programmers 
   are instructed and cautioned on the confidentiality of the records.
     Retention and disposal: Cut off at the end of a calendar year; 
   retained for 3 years or until after General Accounting Office audit, 
   whichever is earlier; and then destroyed in accordance with standard 
   procedures.
     System manager(s) and address: Director of Personnel, United States 
   Section, International Boundary and Water Commission, IBWC Building, 
   4110 Rio Bravo, El Paso, Texas 79902.
     Notification procedure: Information may be obtained from the FOIA 
   Administrator, United States Section, International Boundary and 
   Water Commission, IBWC Building, 4110 Rio Bravo, El Paso, Texas 
   79902.
     Record access procedures: Request from individuals should be 
   addressed to the FOIA Administrator, same address as stated in the 
   Notification Section above, and conform to the inquiry provisions of 
   the Section's rules as published in the Federal Register (42 FR 
   48291).
     Contesting record procedures: Rules for access for contesting 
   contents and appealing initial determinations by the individuals 
   concerned appear in the Section's rules and published in the Federal 
   Register (42 FR 48291).
     Record source categories: Subject individuals, supervisors, 
   timekeepers, official personnel records, and Internal Revenue 
   Service.

   #.. IBWC/US SEC.-2

   #....System name: Accounts Receivable.

     System location: Room 229, IBWC Building, 4110 Rio Bravo, El Paso, 
   Texas 79902.
     Categories of individuals covered by the system: Persons owing 
   money to the United States Section, including employees, former 
   employees, business firms, general public, and institutions.
     Categories of records in the system: Names and addresses; amounts 
   owed and services performed, overpayment or other accounting 
   therefor; invoice numbers, if any; and United States Treasury 
   certificates of deposit numbers.
     Authority for maintenance of the system: Budget and Accounting Act 
   of 1921; Budget and Accounting Procedures Act of 1950; and 31 U.S.C. 
   665.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: For billing 
   purposes to obtain funds due the Section.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Manual and machine-readable copy.
     Retrievability: By name and invoice number, as appropriate.
     Safeguards: Records are located in lockable metal file cabinets or 
   in metal file cabinets in secured rooms or secured premises, with 
   access limited to those individuals whose official duties require 
   access.
     Retention and disposal: Retained until payment is received and 
   account audited, then disposed of in accordance with standard 
   procedures.
     System manager(s) and address: Chief Financial Services, United 
   States Section, International Boundary and Water Commission, IBWC 
   Building, 4110 Rio Bravo, El Paso, Texas 79002.
     Notification procedure: Information may be obtained from the FOIA 
   Administrator, United States Section, International Boundary and 
   Water Commission, IBWC Building, 4110 Rio Bravo, El Paso, Texas 
   79902.
     Record access procedures: Requests from individuals should be 
   addressed to the FOIA Administrator, same address as stated in the 
   Notification section above, and conform to the inquiry provisions of 
   the Section's rules as published in the Federal Register (42 FR 
   48291).
     Contesting record procedures: Rules for access for contesting 
   contents and appealing initial determinations by the individual 
   concerned appear in the Section's rules as published in the Federal 
   Register (42 FR 48291).
     Record source categories: Subject individual; Procurement Section; 
   and accounting records.

   #.. IBWC/US SEC.-3

   #....System name: Confidential Statements of Employment and Financial 
      Interests.

     System location: Room 229, IBWC Building, 4110 Rio Bravo, El Paso, 
   Texas 79902.
     Categories of individuals covered by the system: Employees paid at 
   a level of the Executive Schedule in subchapter II of 5 U.S.C. 53, 
   and Section employees who are required by Executive Order 11222 to 
   file such statements, including former employees.
     Categories of records in the system: Statements of personal and 
   family holdings and other interests in business enterprises; listing 
   of creditors, outside employment and opinion of reviewing official; 
   and any confirmation material.
     Authority for maintenance of the system: Executive Order 11222.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: To comply with 
   United States Civil Service Commission Regulations (Federal Personnel 
   Manual Chapter 735) records from an effective system of review for 
   disclosing conflicts or apparent conflicts of interest on the part of 
   employees, records from this system may be forwarded to the United 
   States Civil Service Commission when requested. Information may not 
   be disclosed from a statement other than to designated employees who 
   have an official need, except as the Chairman of the United States 
   Civil Service Commission, or the Commissioner of the Section, may 
   determine for a good cause shown.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper records in sealed envelopes.
     Retrievability: Filed by name alphabetically.
     Safeguards: Records are located in a locked box in a combination 
   safe-metal file cabinet in a secured room, with access limited under 
   very controlled conditions to those individuals whose official duties 
   require access.
     Retention and disposal: The records are disposed of 2 years after 
   separation of the employee, in accordance with standard procedures.
     System manager(s) and address: Director of Personnel, United States 
   Section, International Boundary and Water Commission, IBWC Building, 
   4110 Rio Bravo, El Paso, Texas 79902.
     Notification procedure: Information may be obtained from the FOIA 
   Administrator United States Section, International Boundary and Water 
   Commission, IBWC Building, 4110 Rio Bravo, El Paso, Texas 79902.
     Record access procedures: Requests from individuals should be 
   addressed to the FOIA Administrator, same address as stated in the 
   Notification section above, and conform to the inquiry provisions of 
   the Section's rules as published in the Federal Register (42 FR 
   48291).
     Record source categories: Employees on whom records are required to 
   be maintained:

   #..IBWC/US SEC.-4

   #....System name: Individual Identification Cards.

     System location: Room 223, IBWC Building, 4110 Rio Bravo, El Paso, 
   Texas 79902.
     Categories of individuals covered by the system: Key employees of 
   the two Sections of the International Boundary and Water Commission, 
   whose duties necessitate travel across the border between the two 
   countries in conduct of the Sections' business affairs.
     Categories of records in the system: Names, titles, nationalities, 
   places of birth, physical descriptions (color of hair, eyes, and 
   height, etc.), and photographs.
     Authority for maintenance of the system: 1944 Water Treaty; 5 
   U.S.C. 301, and 44 U.S.C. 3101.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: For the 
   identification of key employees of the two Sections of the 
   International Boundary and Water Commission, whose duties necessitate 
   travel across the border between the two countries in conduct of the 
   Sections' business affairs.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Index card records.
     Retrievability: Filed by name-alphabetically.
     Safeguards: Records are located in metal card-file cabinets in 
   secured rooms or secured premises, with access limited to those 
   individuals whose official duties require access.
     Retention and disposal: Retained for 6 years after cancellation, 
   and then destroyed in accordance with standard procedures.
     System manager(s) and address: Director of Personnel, United States 
   Section, International Boundary and Water Commission, Room 223, IBWC 
   Building, 4110 Rio Bravo, El Paso, Texas 79902.
     Notification procedure: Information may be obtained from the FOIA 
   Administrator, United States Section, International Boundary and 
   Water Commission, IBWC Building, 4110 Rio Bravo, El Paso, Texas 
   79902.
     Record access procedures: Requests from individuals should be 
   addressed to the FOIA Administrator, same address as stated in the 
   Notification Section above, and conform to the inquiry provisions of 
   the Section's rules as published in the Federal Register (42 FR 
   48291).
     Contesting record procedures: Rules for access for contesting 
   contents and appealing initial determinations by the individual 
   concerned appear in the Section's rules as published in the Federal 
   Register (42 FR 48291).
     Record source categories: Individuals to whom identification cards 
   pertain.

   #..IBWC/US SEC.-5

   #....System name: Certificates of Medical Examination.

     System location: Room 223, IBWC Building, 4110 Rio Bravo, El Paso, 
   Texas 79902.
     Categories of individuals covered by the system: All employees of 
   the United States Section.
     Categories of records in the system: Medical certificates (SF-78* 
   or equivalent) and any other medical records of examinations used to 
   determine and employee's fitness for the job, and may include 
   employee's name, date of birth, and Social Security Number. (* Parts 
   D, E, and F of SF-78 are not considered a medical record, and are 
   filed in the Official Personnel Folder.)
     Authority for maintenance of the system: 5 U.S.C. 3301, 3302; and 
   Executive Order 10577.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: To determine 
   medical eligibility for appointment, and for changes in assignment 
   within the Section.
     Policies and practices for storing, retrieving, accessing, 

Pages: 1 2 3 4 5 6 Next >>

Other Popular 1997 Privacy Act Documents Documents:

1 Privacy Act: [INTERIOR/OAS-02]...
2 Privacy Act: [F031 497IG D]...
3 Privacy Act: [ 09-17-0003] Indian Health Service Medical Staff Credentials and Privileges Records, HHS/IHS/OHP....
4 Privacy Act: [JUSTICE/OPR-001]...
5 Privacy Act: [ JUSTICE/JMD-008] Security Clearance Information System (SCIS)....
6 Privacy Act: [S200.60 DD]...
7 Privacy Act: [DNFSB-2]...
8 Privacy Act: [CFA--2] Personnel Administration--CFA....
9 Privacy Act: [OSCW-001]...
10 Privacy Act: [ INTERIOR/RECLAMATION-25] Personal Author Reports--Interior, Reclamation-25....
11 Privacy Act: [ FTC I-7] Inspector General Investigative Files--FTC....
12 Privacy Act: [INTERIOR/OHA-01]...
13 Privacy Act: [SEC-2]...
14 Privacy Act: [ JUSTICE/OLC-002] Office of Legal Counsel Central File....
15 Privacy Act: [ PC-17] Volunteer Applicant and Service Records System....
16 Privacy Act: [Government-Wide Systems by the Department of Labor]...
17 Privacy Act: [F044 AFSG C]...
18 Privacy Act: [A0027-20cDAJA] Army Property Claim Files....
19 Privacy Act: [DPA DCR.A 01] Joint Civilian Orientation Conference Files....
20 Privacy Act: [ USDA/OGC-56] Land Exchanges, other than Exchange Act--Forest Service--USDA/OGC....
21 Privacy Act: [CO-20]...
22 Privacy Act: [F052 AFHC F]...
23 Privacy Act: [NCUA-10]...
24 Privacy Act: [KMIN.01] Minority Identification File List....
25 Privacy Act: [F036 AETC A]...
26 Privacy Act: [JUSTICE/OIPR-003]...
27 Privacy Act: [ USDA/OFM-5] Imprest Fund Payment System, USDA/OFM....
28 Privacy Act: [F011 ACC A]...
29 Privacy Act: [A0040-905 DASG]...
30 Privacy Act: [JUSTICE/ENRD--001]...


Other Documents:

1997 Privacy Act Documents Records and Documents

GovRecords.org presents information on various agencies of the United States Government. Even though all information is believed to be credible and accurate, no guarantees are made on the complete accuracy of our government records archive. Care should be taken to verify the information presented by responsible parties. Please see our reference page for congressional, presidential, and judicial branch contact information. GovRecords.org values visitor privacy. Please see the privacy page for more information.
House Rules:

104th House Rules
105th House Rules
106th House Rules

Congressional Bills:

104th Congressional Bills
105th Congressional Bills
106th Congressional Bills
107th Congressional Bills
108th Congressional Bills

Supreme Court Decisions

Supreme Court Decisions

Additional

1995 Privacy Act Documents
1997 Privacy Act Documents
1994 Unified Agenda
2004 Unified Agenda

Congressional Documents:

104th Congressional Documents
105th Congressional Documents
106th Congressional Documents
107th Congressional Documents
108th Congressional Documents

Congressional Directory:

105th Congressional Directory
106th Congressional Directory
107th Congressional Directory
108th Congressional Directory

Public Laws:

104th Congressional Public Laws
105th Congressional Public Laws
106th Congressional Public Laws
107th Congressional Public Laws
108th Congressional Public Laws

Presidential Records

1994 Presidential Documents
1995 Presidential Documents
1996 Presidential Documents
1997 Presidential Documents
1998 Presidential Documents
1999 Presidential Documents
2000 Presidential Documents
2001 Presidential Documents
2002 Presidential Documents
2003 Presidential Documents
2004 Presidential Documents

Home Executive Judicial Legislative Additional Reference About Privacy