Privacy Act: [INTERIOR/USGS-15]...

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]




   #..INTERIOR/BIA-14

   #....System name: Travel Accounting System--Interior, BIA-14.

     System location: 
       (1) Division of Accounting Management, Bureau of Indian Affairs, 
   500 Gold Ave., SW, Albuquerque, NM 87103. (2) All Area, Agency, and 
   Field Offices (including the Washington Office) of the BIA. (For a 
   listing of specific locations, contact the Systems Manager.)
     Categories of individuals covered by the system: 
       Individuals who are traveling at government expense.
     Categories of records in the system: 
       (1) Travel authorization, advances and vouchers, and (2) records 
   concerning an individual's inability to file a proper travel voucher 
   within prescribed time lines to liquidate a travel advance, to repay 
   the difference between an advance and an audited travel voucher, or 
   as a result of an individual's misuse of funds advanced for official 
   travel.
     Authority for maintenance of the system: 
       5 U.S.C. 5701, et seq.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The primary use of the record is to identify individuals who are 
   authorized to travel and be reimbursed by the government. Disclosures 
   outside the Department of the Interior may be made (1) disclosure or 
   transfer to another Federal agency, a State or local government, an 
   Indian tribal group or a contractor that will have jurisdiction over 
   programs now controlled by the BIA and that require personal travel 
   at program expense, (2) to the U.S. Department of Justice when 
   related to litigation or anticipated, lititgation, (3) of information 
   indicating a violation or potential violation of a statute, 
   regulation, rule, order or license, to appropriate Federal, State, 
   local or foreign agencies responsible for investigating or 
   prosecuting the violation or for enforcing or implementing the 
   statute, rule, regulation, order or license.
   Disclosure to consumer reporting agencies: 
       Disclosure pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 
   552a(b)(12), disclosures may be made to a consumer reporting agency 
   as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or 
   the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Manual: Input documents and printed copies are maintained at the 
   Albuquerque Office and at Area, Agency and Field Offices for 
   individuals under their jurisdiction; Computer: Maintained in 
   computer translatable form on mag-tape.
     Retrievability: 
       (a) Indexed by name or identification number of traveler. (b) 
   Retrieved by manual search or batch computer processing.
     Safeguards: 
       In accordance with 43 CFR 2.51.
     Retention and disposal: 
       Records are retained in current status pending final action which 
   is accomplished through batched computer processing. Historical 
   records retained one year then transferred to Federal Records Center.
     System manager(s) and address: 
       Director, Office of Administration, Bureau of Indian Affairs, 
   1951 Constitution Avenue, NW, Washington, DC 20245.
     Notification procedure: 
       To determine whether the records are maintained on you in this 
   system, write to the System Manager or, with respect to records 
   maintained in the office for which he is responsible, the Agency or 
   School Superintendent, or the Area or Field Office Director. See 43 
   CFR 2.60.
     Record access procedures: 
       To see your records, write the officials listed in the 
   Notification procedure. Describe as specifically as possible the 
   records sought. If copies are desired, indicate the maximum you are 
   willing to pay. See 43 CFR 2.63.
     Contesting record procedures: 
       To request corrections or the removal of material from your 
   files, write the System Manager. See 43 CFR 2.71.
     Record source categories: 
       Individual on whom record is maintained.

   #..INTERIOR/BIA-15

   #....System name: Trip Reports--Interior, BIA-15.

     System location: 
       Central Office, Area, Agency and Field Office of the BIA. (For a 
   listing of specific locations, contact the Systems Manager.)
     Categories of individuals covered by the system: 
       Federal employees who are assigned to travel as part of their 
   job.
     Categories of records in the system: 
       (1) Copies of reports to supervisors and management officials 
   documenting employee travel, findings and recommendations, and (2) 
   records concerning an individual's failure to submit a prescribed 
   trip report to substantiate official travel when the individual was 
   granted an advance for such travel and as a result of an official 
   trip report that does not substantiate the travel authorized and the 
   individual was advanced funds and/or reimbursed funds for authorized 
   travel.
     Authority for maintenance of the system: 
       5 U.S.C. 5701, 25 U.S.C.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The primary use of the record is to provide local files which 
   identify staff officer trip reports by name of individual for each 
   BIA program office. Disclosures outside the Department of the 
   Interior may be made (1) to the U.S. Department of Justice when 
   related to litigation or anticipated litigation, (2) of information 
   indicating a violation or potential violation of a statute, 
   regulation, rule, order or license, to appropriate Federal, State, 
   local or foreign agencies responsible for investigating or 
   prosecuting the violation or for enforcing or implementing the 
   statute, rule, regulation, order or license.
   Disclosure to consumer reporting agencies: 
       Disclosure pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 
   552a(b)(12), disclosures may be made to a consumer reporting agency 
   as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or 
   the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Manual-letter files.
     Retrievability: 
       (a) Indexed alphabetically by name of traveler. (b) Retrieved by 
   manual search.
     Safeguards: 
       In accordance with 43 CFR 2.51.
     Retention and disposal: 
       As administrative copies, records are destroyed after four years.
     System manager(s) and address: 
       Deputy Assistant Secretary--Indian Affairs (Operations), U.S. 
   Department of the Interior, 18th and C Streets, NW, Washington, DC 
   20240.
     Notification procedure: 
       To determine whether the records are maintained on you in this 
   system, write to the Agency Superintendent, the Area or Field Office 
   director with respect to records maintained in the office for which 
   he is responsible or to the System Manager in the Washington Office. 
   See 43 CFR 2.60.
     Record access procedures: 
       To see your records, write the officials listed in the 
   Notification procedure. Describe as specifically as possible the 
   records sought. If copies are desired, indicate the maximum you are 
   willing to pay. See 43 CFR 2.63.
     Contesting record procedures: 
       To request corrections or the removal of material from your 
   files, write the System Manager. See 43 CFR 2.71.
     Record source categories: 
       Individual travelers who prepare the reports.

   #..INTERIOR/BIA-16

   #....System name: Travel Files--Interior, BIA-16.

     System location: 
       Central Office, Area, Agency and Field Offices of the BIA. (For a 
   listing of specific locations, contact the Systems Manager.)
     Categories of individuals covered by the system: 
       Federal employees who are authorized to travel at government 
   expense.
     Categories of records in the system: 
       Copies of correspondence, requests, travel authorizations and 
   orders, itineraries and similar papers pertaining to an employees 
   travel.
     Authority for maintenance of the system: 
       5 U.S.C. 5701, et seq.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The primary use of the records are (a) to provide administrative 
   copy files on each traveler for local office use. (b) Provides 
   management with an automated information system for program planning, 
   reporting and management utilization. Disclosures outside the 
   Department of the Interior may be made (1) to the U.S. Department of 
   Justice when related to litigation or anticipated litigation, and (2) 
   of information indicating a violation or potential violation of a 
   statute, regulation, rule, order or license, to appropriate Federal, 
   State, local or foreign agencies responsible for investigating or 
   prosecuting the violation or for enforcing or implementing the 
   statute, rule, regulation, order or license.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Manual: Letter files; Computer: Maintained in computer 
   translatable form on magnetic tape for automated areas.
     Retrievability: 
        (a)Indexed alphabetically by name of traveler. (b) Retrieved by 
   manual search.
     Safeguards: 
       In accordance with 43 CFR 2.51.
     Retention and disposal: 
       As administrative copies, records are destroyed after four years.
     System manager(s) and address: 
       Director, Office of Administration, Bureau of Indian Affairs, 
   1951 Constitution Avenue, NW, Washington, DC 20242.
     Notification procedure: 
       To determine whether the records are maintained on you in this 
   system, write to the System Manager or with respect to records 
   maintained in the office for which he is responsible, the Agency or 
   School Superintendent, or the Area or Field Office Director. See 43 
   CFR 2.60.
     Record access procedures: 
       To see your records write the officials listed in the 
   Notification procedure. Describe as specifically as possible the 
   records sought. If copies are desired, indicate the maximum you are 
   willing to pay. See 43 CFR 2.63.
     Contesting record procedures: 
       To request corrections or the removal of material from your 
   files, write the System Manager. See 43 CFR 2.71.
     Record source categories: 
       Individual on whom record is maintained.

   #.. INTERIOR/BIA-18

   #....System name: Law Enforcement Services--Interior, BIA-18.

     System location: 
       (1) All Area, Agency and Field Offices of the BIA. (2) Deputy to 
   the Assistant Secretary--Indian Affairs (Tribal Services), Bureau of 
   Indian Affairs, 1849 C Street, MS 4614 MIB, Washington, DC 20240. 
   (For a listing of specific locations, contact the Systems Manager.)
     Categories of individuals covered by the system: 
       (1) Individuals violating laws on Indian Reservations and those 
   who appear in court for violations of 25 CFR regulations. (2) 
   Individuals primarily interested in Indian Affairs who advocate 
   violence as a means of obtaining their goals.
     Categories of records in the system: 
       Documentation includes statements of witnesses, statutes 
   involved, evidence seized, photographs, final disposition reports and 
   related correspondence.
     Authority for maintenance of the system: 
       25 U.S.C. 1, 1a, 13; 18 U.S.C. 3055; Act of May 10, 1939, 58 
   Stat. 693; 53 Stat. 520.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The primary use of the records is to identify individuals who 
   have been arrested on Indian Reservations and who have appeared in 
   court for violations of 25 CFR regulation: Disclosures outside the 
   Department of the Interior may be made (1) to the U.S. Department of 
   Justice when related to litigation or anticipated litigation, (2) of 
   information indicating a violation or potential violation of a 
   statute, regulation, rule, order or license, to appropriate Federal, 
   State, local, foreign or tribal agencies responsible for 
   investigating or prosecuting the violation or for enforcing or 
   implementing the statute, rule, regulation, order or license, (3) 
   from the record of an individual in response to an inquiry from 
   Congressional office made at the request of that individual, (4) to 
   Federal, State, local or tribal agencies where necessary and relevant 
   to the hiring or retention of an employee or the issuance of a 
   security clearance, contract, license, grant or other benefit, (5) to 
   Federal, State, local or tribal governmental officials responsible 
   for administering child protective services in carrying out his or 
   her official duties, (6) to a guardian or guardian ad litem of a 
   child named in the report, (7) to agencies authorized to care for, 
   treat, or supervise abused or neglected children whose policies also 
   require confidential treatment of information, and (8) to members of 
   community child protective teams for the purposes of establishing a 
   diagnosis, formulating a treatment plan, monitoring the plan, 
   investigating reports of suspected physical child abuse or neglect 
   and making recommendations to the appropriate court of competent 
   jurisdication, whose policies also require confidential treatment of 
   information.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in manual form in file folders and computers in 
   Central Office, Area and Agency offices.
     Retrievability: 
       Cross referenced by individual's name, case number and docket 
   number.
     Safeguards: 
       Maintained with safeguards meeting the requirements of 43 CFR 
   2.51 for records.
     Retention and disposal: 
       Transfer to GSA Federal Records Center five years after case is 
   closed.
     System manager(s) and address: 
       Deputy to the Assistant Secretary--Indian Affairs (Tribal 
   Services), Bureau of Indian Affairs, 1849 C Street, MS 4614-MIB, 
   Washington, DC 20240.
     Systems exempted from certain provisions of the act: 
       Under the general exemption authority provided by 5 U.S.C. 
   552a(j)(2), the Department of the Interior has adopted a regulation, 
   43 CFR 2.79(a), which exempts this system from all of the provisions 
   of 5 U.S.C. 552a and the regulations in 43 CFR part 2, subpart D, 
   except subsections (b), (c) (1) and (2), (e)(4) (A) through (F), (e) 
   (6), (7), (9), (10), and (11) and (i) of 5 U.S.C. 552a and the 
   portions of the regulations in 43 CFR part 2, subpart D, implementing 
   these subsections. The reasons for adoption of this regulation are 
   set out at 40 FR 37317 (August 26, 1975).

   #..INTERIOR/BIA-19

   #....System name: Indian Association Stock Purchase Records--
      Interior, BIA-19.

     System location: 
       Agency Offices (For a listing of specific locations, contact the 

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