Home > 1995 Privacy Act Documents > Privacy Act: [JUSTICE/BIA-001] Decisions of the Board of Immigration Appeals....

Privacy Act: [JUSTICE/BIA-001] Decisions of the Board of Immigration Appeals....


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DEPARTMENT OF JUSTICE

OTHER JUSTICE DEPARTMENT AGENCIES

                       BOARD OF IMMIGRATION APPEALS

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DEPARTMENT OF JUSTICE

JUSTICE/BIA-001

System name: Decisions of the Board of Immigration Appeals.

System location: 
  5203 Leesburg Pike, Falls Church, Virginia 22041.
Categories of individuals covered by the system: 
  (a) Aliens, including those previously admitted for lawful permanent 
  residence, in deportation proceedings; (b) Aliens and alleged aliens 
  in exclusion proceedings; (c) Aliens seeking waivers of 
  inadmissibility; (d) Aliens in bond determination proceedings; (e) 
  Aliens in whose behalf a preference classification is sought.
Categories of records in the system: 
  This system of records consists of the formal orders and decisions of 
  the Board of Immigration Appeals, including the indices and logs 
  pertaining thereto.
Authority for maintenance of the system: 
  This system is established and maintained under the authority granted 
  the Attorney General by sections 103 and 292 of the Immigration and 
  Nationality Act, 8 U.S.C. 1103 and 1362. Such authority has been 
  delegated to the Board of Immigration Appeals by 8 CFR part 3.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The Decisions of the Board of Immigration Appeals are disseminated to 
  the following categories of users for the purposes indicated:
  (a) Parties appearing before the Board, (including the Immigration and 
  Naturalization Service), their attorneys or other representatives. 
  Purpose: Parties are entitled to the decision as a matter of due 
  process; and in accordance with the requirements of 8 CFR 3.1(g).
  (b) Other lawyers, organizations recognized to appear before the 
  Immigration and Naturalization Service and their representatives. 
  Purpose: To permit these users to be informed of current case law and 
  general maintenance of open system of jurisprudence.
  (c) Members of Congress. Purpose: Constituent inquires.
  (d) General public. Purpose: Selected decisions, designated as 
  precedent decisions pursuant to 8 CFR are published in bound volumes 
  of Administrative Decisions Under Immigration and Nationality Laws of 
  the United States. These are published to provide the public with 
  guidance on the administrative interpretation of the immigration laws 
  and to facilitate open and uniform adjudication of cases.
  Release of information to the news media:
  Information permitted to be released to the news media and the public 
  pursuant to 28 CFR 50.2 may be made available from systems of records 
  maintained by the Department of Justice unless it is determined that 
  release of the specific information in the context of a particular 
  case would constitute an unwarranted invasion of personal privacy.
  Release of information to Members of Congress.
  Information contained in systems of records maintained by the 
  Department of Justice, not otherwise required to be released pursuant 
  to 5 U.S.C. 552, may be made available to a Member of Congress or 
  staff acting upon the Member's behalf when the Member or staff 
  requests the information on behalf of and at the request of the 
  individual who is the subject of the record.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Information in the system is kept in typed form and stored in loose 
  leaf binders.
Retrievability: 
  Each decision is indexed by name and a numerical identifier.
Safeguards: 
  Information contained in the records is unclassified and intended for 
  wide dissemination. No specific safeguards to prevent unauthorized 
  disclosure are employed since no type of disclosure is presently 
  regarded as ``unauthorized''. Access to buildings in which records are 
  stored is controlled by guards provided by GSA.
Retention and disposal: 
  Records are retained indefinitely and are not disposed of.
System manager(s) and address: 
  Executive Assistant, Board of Immigration Appeals, Department of 
  Justice, Washington, DC 20530.
Notification procedure: 
  Same as the above.
Record access procedures: 
  Decisions of the Board of Immigration Appeals are available to anyone 
  upon request pursuant to 5 U.S.C. 552a(b)(2).
Contesting record procedures: 
  Decisions of the Board of Immigration Appeals constitute official 
  opinions and are not subject to correction or amendment except in 
  accordance with accepted standards of due process. Decisions have been 
  exempted from the correction provisions of 5 U.S.C. 552a(d).
Record source categories: 
  Sources of information contained in this system are provided primarily 
  by the record of proceedings forwarded by the Immigration and 
  Naturalization Service. Additionally, the person concerned and his 
  representative provide information.
Systems exempted from certain provisions of the act: 
  The Attorney General has exempted this system from subsection (d)(2), 
  (3) and (4) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). Rules 
  have been promulgated in accordance with the requirements of 5 
  U.S.C.553 (b), (c) and (e) and have been published in the Federal 
  Register.

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DEPARTMENT OF JUSTICE

JUSTICE/BIA-002

System name: Roster of Organizations and their Accredited 
      Representatives Recognized by the Board of Immigration Appeals.

System location: 5203 Leesburg Pike, Falls Church, Virginia 22041.
Categories of individuals covered by the system: (a) Persons associated 
    in an official capacity with a recognized organization; (b) Persons 
    who have applied for, have been granted or have been denied 
    accreditation as representatives of recognized organizations.
Categories of records in the system: This system consists of (a) a 
    roster of charitable, social service and similar organizations, and 
    of their accredited representatives; (b) applications and related 
    documents submitted by such organizations and their representatives 
    and (c) orders of the Board of Immigration Appeals granting or 
    denying recognition to such organizations and their representatives. 
    Recognized organizations and their accredited representatives are 
    authorized to practice before the Immigration and Naturalization 
    Service and Board of Immigration Appeals.
Authority for maintenance of the system: This system is established and 
    maintained under the authority granted the Attorney General by 
    sections 103 and 292 of the Immigration and Nationality Act, 8 
    U.S.C. 1103 and 1362. Such authority has been delegated to the Board 
    of Immigration Appeals by 8 CFR part 292.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: Copies of decisions granting 
    or denying applications for recognition and accreditation are sent 
    to (a) the organization seeking recognition and (b) the Immigration 
    and Naturalization Service.
  Release of information to the news media: Information permitted to be 
  released to the news media and the public pursuant to 28 CFR 50.2 may 
  be made available from systems of records maintained by the Department 
  of Justice unless it is determined that release of the specific 
  information in the context of a particular case would constitute an 
  unwarranted invasion of personal privacy.
  Release of information to Members of Congress. Information contained 
  in systems of records maintained by the Department of Justice, not 
  otherwise required to be released pursuant to 5 U.S.C. 552, may be 
  made available to a Member of Congress or staff acting upon the 
  Member's behalf when the Member or staff requests the information on 
  behalf of and at the request of the individual who is the subject of 
  the record.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: Information contained in the system is stored in file folders.
Retrievability: Information is retrieved by use of the name of the 
    organization or person accredited.
Safeguards: Information contained in this record system is unclassified. 
    Access to building in which records are stored is controlled by 
    guards provided by GSA. No specific safeguards are employed.
Retention and disposal: Records in this system are retained 
    indefinitely.
System manager(s) and address: Executive Assistant, Board of Immigration 
    Appeals, Department of Justice, Washington, DC 20530.
Notification procedure: Address inquiries to: Chairman, Board of 
    Immigration Appeals, Department of Justice, Washington, DC 20530.
Record access procedures: A request for access to a record from this 
    system shall be made in writing, with the envelope and letter 
    clearly marked ``Privacy Access Request.'' Include in the request(s) 
    the name of the organization which has sought, or has been granted 
    or denied recognition and the name of the individual who has sought 
    accreditation as a representative of such organization, or, where no 
    organization is concerned, the name of the individual who has sought 
    accreditation or recognition. The requester will provide a return 
    address for transmitting the information. Access requests will be 
    directed to the System Manager listed above.
Contesting record procedures: The procedures for contesting or amending 
    information contained in this system of records is governed by 8 CFR 
    part 292. The procedures require that organizations seeking 
    accreditation of their representatives be notified of adverse 
    information and be given an opportunity to rebut such information.
Record source categories: Sources of information contained in this 
    system are supplied by the organization seeking recognition, 
    individuals seeking accreditation, and reports supplied by the 
    Immigration and Naturalization Service.
Systems exempted from certain provisions of the act: None.

                       COMMUNITY RELATIONS SERVICE

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DEPARTMENT OF JUSTICE

JUSTICE/CRS-001

System name:  Operational Data Information System.

System location:  Community Relations Service, U.S. Department of 
    Justice, 550 11th Street NW, Washington, DC 20530.
Categories of individuals covered by the system:  Conciliators and 
    Mediators of the Community Relations Service of the U.S. Department 
    of Justice.
Categories of records in the system:  The file contains the names of CRS 
    employees, their case assignments, and the time allocated to each 
    assignment. In addition, information reflecting the current status 
    and handling of the case is included within the system.
Authority for maintenance of the system:  The file is established to 
    effect the purposes of 42 U.S.C. 2000g-1, 2000g-3 (1970).
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses:  The file is used by CRS 
    personnel as a basis for preparing daily, weekly, and monthly 
    activity reports for internal management. It is also used by the 
    Administrative Office to prepare time efficiency analyses on CRS 
    personnel. In addition, the file will be consulted in order to 
    prepare budget requests and reports to the Associate Attorney 
    General, the Attorney General, and to Congress.
  Release of Information to the News Media and the Public: Information 
  from the system of records may be made available to the news media and 
  the public, unless such release would violate 42 U.S.C. 2000g-2, or 
  would constitute an unwarranted invasion of personal privacy.
  Release of Information to Members of Congress: Information contained 
  in the system, not otherwise required to be released pursuant to 5 
  U.S.C. 552, may be made available to a Member of Congress or staff 
  acting upon the Member's behalf when the Member or staff requests the 
  information on behalf of, and at the request of, the individual who is 
  the subject of the record unless such release would violate 42 U.S.C. 
  2000g-2.
  Release of Information to the National Archives and Records 
  Administration: A record from the system of records may be disclosed 
  to the National Archives and Records Administration (NARA) for records 
  management inspections conducted under the authority of 44 U.S.C. 2904 
  and 2906, unless such disclosure would violate 42 U.S.C. 2000g-2.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage:  Automated records are maintained on magnetic disk at the 
    Department of Justice Data Management Service.
Retrievability:  Information is retrieved by a variety of key words 
    including, but not limited to, the name of the employee, geographic 
    location, and subject matter of the record.
Safeguards:  Information maintained in the system is safeguarded and 
    protected in accordance with Department rules and procedures 
    governing the handling of computerized information. Only individuals 
    specifically authorized by the Director of CRS will have access to 
    the computer through a single terminal located in an office occupied 
    during the day and locked at night. Access to the information in the 
    system will be limited to those CRS employees whose official duties 
    require such information.
Retention and disposal:  Records classified by the subject's name are 
    retained until 60 days after the record subject leaves the 
    employment of the Community Relations Service and are then deleted 
    from the system.
System manager(s) and address:  Deputy Director, Community Relations 
    Service, U.S. Department of Justice, Todd Building, 550 11th Street 
    NW, Washington, DC 20530.
Notification procedure:  Address inquiries to Office of Chief Counsel, 
    Community Relations Service, U.S. Department of Justice, 550 11th 
    Street NW, Washington, DC 20530.
Record access procedures:  In all cases, requests for access to a record 
    shall be in writing, by mail or in person. If request for access is 
    made by mail, the envelope and letter shall be clearly marked 
    ``Privacy Act Request.'' The requester shall include a description 
    of the record requested and, if known, the case file number(s). To 
    identify a record relating to an individual, the requester must 
    provide the individual's full name, date and place of birth, 
    employee identification number, and date of employment and duty 
    assignment station(s) while employed by the Community Relations 
    Service.
Contesting record procedures:  Any individual desiring to contest or 
    amend information maintained in the system should direct his or her 
    request to the Deputy Director, Community Relations Service, U.S. 
    Department of Justice, Todd Building, 550 11th Street NW, 
    Washington, DC 20530. The request should state clearly what 
    information is being contested, the reason for contesting, and the 
    proposed amendment to the information.
Record source categories:  The records are prepared by the conciliator/
    mediator or, in exceptional cases, by his or her supervisor.
Systems exempted from certain provisions of the act:  None.

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DEPARTMENT OF JUSTICE

CRIMINAL DIVISION

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DEPARTMENT OF JUSTICE

 JUSTICE/CRM-001

System name: Central Criminal Division Index File and Associated 
      Records.

System location: 

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