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Privacy Act: [JUSTICE/INS-022]...
<DOC> [2001 Privacy Act] [From the U.S. Government Printing Office via GPO Access] [Page 6673-66758] #.DEPARTMENT OF JUSTICE #..Immigration and Naturalization Service #..JUSTICE/INS-001 #....System name: The Immigration and Naturalization Service Index System, which consists of the following subsystems: A. Agency information control record index. B. Alien enemy index and records. C. Automobile decal parking identification system for employees. E. Document vendors and alters index. F. Enforcement indexes. 1. Group one. (a) Contact index. (b) Information index. (c) Antismuggling index (general). (d) Criminal, immoral, narcotic, and subversive index. (e) Suspect third party index. 2. Group two. (a) Air detail office index. (b) Anti-smuggling information centers, Canadian and Mexican borders. (c) Border Patrol Academy index. (d) Border Patrol sectors general index. (e) Fraudulent Document Center index. 3. Enforcement correspondence control index. G. Examinations indexes. 1. Application and petition system. 2. Correspondence control index. 3. Service lookout system. H. Extension training program enrollees. I. Finance Section indexes. 1. Accounts with creditors. 2. Accounts with debtors. J. Intelligence indexes. L. Naturalization and citizenship indexes. 1. Naturalization and citizenship docket cards. 2. Examiners docket lists of petitioners for naturalization. 3. Master docket list of petitions for naturalization pending one year or more. M. Office of Internal Audit investigations index and records. O. Security access clearance index. Q. Health record system. R. Personal data card system. S. Compassionate cases system. T. Emergency reassignment index. U. Alien documentation, identification and telecommunications (ADIT) system. System location: Headquarters, Regional, District and other file control offices of the Immigration Naturalization Service in the United States as detailed in JUSTICE/INS-999. Categories of individuals covered by the system: A. Agency information control record index. Individuals named or referenced in documents classified for national security reasons. B. Alien enemy index and records. 1. Alien enemies who were interned during World War II. 2. Americans of Japanese ancestry (Niser) who returned to Japan and during World War II, either accepted employment by the Japanese Government or became naturalized in Japan. C. Automobile decal parking identification for employees. Current INS employees who have the privilege of parking their cars on government premises. E. Document vendors and alterers index (duplicates in several INS offices in the Western and Southern regions). Individuals who are alleged immigration law violators involved in the supply of fraudulent documents. F. Enforcement indexes. 1. Group one (a) Contact index; (b) Informant index; (c) Anti- smuggling index (general); (d) Criminal, immoral, narcotic, racketeer and subversive indexes; (e) Suspect third party index (1) Individuals who are in a position to know, learn of, and assist in locating aliens illegally in the United States; (2) individuals who have significant knowledge of foreign or domestic organizations subversive in nature and are willing to appear as Government witnesses or cooperate with INS on a continuing basis; (3) individuals who are known or suspected of being professional arrangers, transporters, harborers, and smugglers of aliens; who operate or conspire to operate with others to facilitate the surreptitious entry of an alien over a coastal or land border of the United States; and witnesses having knowledge of such matters; (4) individuals who are known or suspected of being habitual or notorious criminals, immorals, narcotic violators or racketeers, or subversive functionaries or leaders; (5) individuals who are known or believed to be engaged in fraud operations involving the preparation and submission of visa petitions and other applications for benefits administered by INS; or the preparation and submission of applications for immigrant visas and/or Department of Labor certifications, or the filing of false United States birth registrations of alien children to enable them to pose as citizens or to enable parents who are immigrant visa applicants to evade the labor certification requirement. 2. Group two. (a) Air detail office index. Individuals who are pilots and/or owners of private aircraft flying between the United States and foreign countries; individuals who engage in or are suspected of being engaged in illegal activity such as alien smuggling or entry without inspection. (b) Anti-smuggling information centers, Canadian and Mexican borders. Individuals who are known or suspected of being smugglers or transporters of illegal aliens. (c) Border Patrol Academy index. Students or former students at the Border Patrol Academy; INS officers attending advanced training classes at the Academy or the Federal Law Enforcement Training Center (FLETC). (d) Border Patrol sectors general index. Past or present INS employees; individuals who are law violators, witnesses, contacts, informants, members of the general public, Federal, state, county, and local officials. (e) Fraudulent Documents Center index. Individuals who are members of the general public, notaries, public, state and local birth registration officials and employees, immigration law violators, vendors of documents, donors of documents, midwives, and witnesses. Also included in the system are names and information about fictitious persons used by counterfeiters or alterers of citizenship documents. 3. Enforcement correspondence control index. (a) Individuals named in correspondence received, including employees, past employees, and others; (b) individuals named in documents, reports, or correspondence as individuals under current or past investigation, suspended of violation of the criminal or civil provisions of the statutes enforced by INS, including Executive orders and Presidential proclamations, and witnesses and informants having knowledge of violations. G. Examinations indexes duplicates in some local offices: 1. Application and petition index: Individuals who have filed or assisted in filing petitions to classify aliens for the issuance of immigrant visas. 2. Correspondence control index: Members of the general public. 3. Service lookout system: Violators or suspected violators of the criminal or civil provisions of statutes enforced by INS. H. Extension training program enrollees (Location A, supra). INS employees and other Federal agency employees enrolled in extension training program courses administered by INS. I. Finance Section indexes: (1) Accounts with creditors; (2) Accounts with debtors. (a) Individuals who are indebted to the United States Government for goods, services, or benefits or for administrative fines and assessments. (b) Employees who have received travel advances or overpayments from the United States Government, who are in arrears in their accounts, or who are liable for damage to Government property. (c) Vendors who have furnished supplies, material, equipment, and services to the Government. (d) Employees, witnesses and special deportation attendants who have performed official travel. (e) Employees and other individuals who have a valid claim against the Government. J. Intelligence indexes. Individuals who have or are suspected of having violated the criminal or civil provisions of the statutes enforced by INS. L. Naturalization and citizenship indexes. 1. Naturalization and citizenship docket cards. Individuals seeking benefits under Title III of the Immigration and Nationality Act of 1958, as amended. 2. Examiners docket lists of petitioners for naturalization. Petitioners for naturalization and their beneficiaries. 3. Master docket list of petitioners for naturalization pending one year or more. Petitioners for naturalization and their beneficiaries. M. Office of Internal Audit investigations index and records. (1) INS employees who are the subjects of complainants directed to, or inquiries or investigations conducted by, the Office of Internal Audit; (2) individuals (complainants) who write to the Office of Internal Audit; (3) individuals (complainants) who write to the Commissioner or Regional Administrators or other officials of INS and whose correspondence is referred to the Office of Internal Audit; (4) employees of agencies of the Federal Government other than INS, about whom information indicating possible criminal or administrative misconduct has been developed during the course of routine investigation by components of the Department of Justice, when such information is furnished to the Office of Internal Audit for referral, if warranted, to an appropriate investigative component of the Department of Justice, or to another government agency. O. Security access clearance index. Current INS employees who have been cleared for access to documents and materials classified in the interest of national security. Q. Health record system. Persons who have requested health services or required emergency treatment. R. Personal data card system. Employees and former employees of INS. S. Compassionate cases system. INS employees who have requested transfers for personal reasons. T. Emergency reassignment index. INS employees who would be reassigned to other duty stations in case of emergency. U. Alien documentation, identification, and telecommunications (ADIT) system. Aliens lawfully admitted for permanent residence, commuters and other authorized frequent border crossings, and nonimmigrant persons other than transients. Categories of records in the system: A. Agency information control record index. The system contains reference and locater data on the following kinds of documents: 1. Top secret and secret materials classified as national security information, including all copies prepared from controlled documents originated, received, or transmitted by INS officers. 2. Confidential material originated by other agencies and referred to INS, including all copies prepared from controlled documents. 3. All investigative reports, responses to security checks, and intelligence material received from sources within the Department of Justice and other Federal intelligence sources. B. Alien enemy index and records. This system contains a microfilm index and files containing various forms, reports, and other information. C. Automobile decal parking identification system for employees. This system contains a list by number of each Department of Justice decal car sticker issued to local INS employees. E. Document vendors and alterers index. This system consists of ``mug book'' photos of alleged immigration law violators involved in the supply of fraudulent documents, and data relating to the pictured violators including name, aliases, vital statistics, method of operation, list of convictions, present location, and source of material. F. Enforcement indexes. 1. Group one, (a) Contact index; (b) Informant index: (c) Antismuggling index (general); (d) Criminal, immoral, narcotic, racketeer and subversive indexes; (e) Suspect third party index. These systems of records are maintained on Form G- 598, Contract Record: Form G-169, Informant Record: Form G-170, Smuggler Information Index Card: and other index cards containing reference and file locator data on the individuals, including in some cased biographic data, address, and a brief description of activities. 2. Group two, (a) Air detail office index. The primary record in the system is Form I-92A, Report of Private Aircraft Arrival, which is executed by the inspecting official upon arrival of a private aircraft from foreign territory. There are also index cards, forms, investigative reports, records, and correspondence on aircraft arrivals, failures to report for inspection, and known or suspected alien smuggling operations using aircraft and microfiche indexes containing names of owners of aircraft of United States registery. (b) Anti-smuggling information centers. Canadian and Mexican borders. This system contains Form G-170. Smuggler Information Index Card, other index cards, and correspondence relating to anti- smuggling activities. These indexes are in loose leaf form and are distributed to Border Patrol offices in the border areas. (c) Border Patrol Academy index. This system contains general information and correspondence regarding each students academic progress in training. The information is maintained on the following forms: SW-91, Probationary Achievement Report: SW-91A. Scholastic Grade Worksheet: SW-91B. IOBTC Achievement Report-Immigration Inspector: SW-91C IOBTC Achievement Report-Investigator: SW-96, Class Rating Form: SW-123, Training Data: SW-282, Registration Information Form: SW-446, Conduct and Efficiency Report of Probationary Employee- 5\1/2\ and 10 Months Exam Grades. (d) Border Patrol sectors general index. This system contains indexes, forms, reports, and records relating to activities of the Border Patrol including Form I-14, Record or Apprehension of Seizure Form I-326, Prosecution Reports: Form I-263A and I-263B. Record of Sworn Statement: Form I-195, Criminal Prosecution Control Card; Form I-263W, Record of Sworn Statement-Witness; Form I-236, Prosecution Reports; Form G-170. Smuggler Information Index Card; Form C-296, Report of Violation of Section 239, Immigration and Nationality Act; Form C-330, Notice of Action Information; Form C-445. Conduct and Efficiency Evaluation of Probationary Appointees; Form C-598, Contact Record. This system also contains copies of correspondence and memorandums between INS offices and outside agencies and individuals, as well as photographs of some violators of the immigration laws of individuals suspected of being involved in immigration law violations. (e) Fraudulent Document Center index. This system contains birth certificates, baptismal certificates, and other identification documents used by aliens to support their fraudulent claims to United States citizenship. Most of the documents are genuine; however, there are also counterfeit and altered documents in the system. Also contained in the system are cross indexes, investigative reports, and records of individuals involved in fraud schemes or whose documents have been put to fraudulent usage. 3. Enforcement correspondence control index. This system contains reference and locator information on documents, reports, and correspondence received in the offices of the Associate Commissioner, Enforcement. Records are maintained on Form C-617, Correspondence Control Card, and Form CO-147, Call-up-Index--Domestic Control. G. Examinations indexes. 1. Application and petition systems. This system contains petitioners' names, date and place of birth, names of prior spouses, immigration ``A'' number if an alien, and date of marriage if married; beneficiarys' names, date and place of birth, immigration ``A'' number if any, names of spouses, and nationality code, and the names, dates, and places of birth of any children: Name of the person administering the oath or preparing the form, if other than a Government employee. 2. Correspondence control index. This system contains reference and locator information on documents, reports and correspondence received in the office of the Associate Commissioner, Examinations. Records are maintained on Form C-617, Correspondence Control Card. 3. Service lookout system. This system contains names and reference data on violators, alleged violators, and suspected violators of the criminal or civil provisions of the statutes enforced by INS. H. Extension training program enrollees. This system contains correspondence and records of each enrollee's test scores; dates of actions such as mailing of lesson materials, test results, and certificates of completion; and dates of receipt of tests. I. Finance Section indexes. 1. Accounts with creditors. Records are vendors' invoices, purchase orders, travel vouchers, and claims filed by appropriation for the fiscal year from which payment is chargeable.
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