Privacy Act: [JUSTICE/INS-022]...

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<DOC>
[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]


[Page 6673-66758]



   #.DEPARTMENT OF JUSTICE


   #..Immigration and Naturalization Service

   #..JUSTICE/INS-001

   #....System name: The Immigration and Naturalization Service Index 
      System, which consists of the following subsystems:

       A. Agency information control record index.
       B. Alien enemy index and records.
       C. Automobile decal parking identification system for employees.
       E. Document vendors and alters index.
       F. Enforcement indexes.
       1. Group one. (a) Contact index. (b) Information index. (c) 
   Antismuggling index (general). (d) Criminal, immoral, narcotic, and 
   subversive index. (e) Suspect third party index.
       2. Group two. (a) Air detail office index. (b) Anti-smuggling 
   information centers, Canadian and Mexican borders.
       (c) Border Patrol Academy index. (d) Border Patrol sectors 
   general index. (e) Fraudulent Document Center index.
       3. Enforcement correspondence control index.
       G. Examinations indexes.
       1. Application and petition system.
       2. Correspondence control index.
       3. Service lookout system.
       H. Extension training program enrollees.
       I. Finance Section indexes.
       1. Accounts with creditors.
       2. Accounts with debtors.
       J. Intelligence indexes.
       L. Naturalization and citizenship indexes.
       1. Naturalization and citizenship docket cards.
       2. Examiners docket lists of petitioners for naturalization.
       3. Master docket list of petitions for naturalization pending one 
   year or more.
       M. Office of Internal Audit investigations index and records.
       O. Security access clearance index.
       Q. Health record system.
       R. Personal data card system.
       S. Compassionate cases system.
       T. Emergency reassignment index.
       U. Alien documentation, identification and telecommunications 
   (ADIT) system.
     System location:
       Headquarters, Regional, District and other file control offices 
   of the Immigration Naturalization Service in the United States as 
   detailed in JUSTICE/INS-999.
     Categories of individuals covered by the system: 
       A. Agency information control record index. Individuals named or 
   referenced in documents classified for national security reasons.
       B. Alien enemy index and records.
       1. Alien enemies who were interned during World War II.
       2. Americans of Japanese ancestry (Niser) who returned to Japan 
   and during World War II, either accepted employment by the Japanese 
   Government or became naturalized in Japan.
       C. Automobile decal parking identification for employees. Current 
   INS employees who have the privilege of parking their cars on 
   government premises.
       E. Document vendors and alterers index (duplicates in several INS 
   offices in the Western and Southern regions). Individuals who are 
   alleged immigration law violators involved in the supply of 
   fraudulent documents.
       F. Enforcement indexes.
       1. Group one (a) Contact index; (b) Informant index; (c) Anti-
   smuggling index (general); (d) Criminal, immoral, narcotic, racketeer 
   and subversive indexes; (e) Suspect third party index (1) Individuals 
   who are in a position to know, learn of, and assist in locating 
   aliens illegally in the United States; (2) individuals who have 
   significant knowledge of foreign or domestic organizations subversive 
   in nature and are willing to appear as Government witnesses or 
   cooperate with INS on a continuing basis; (3) individuals who are 
   known or suspected of being professional arrangers, transporters, 
   harborers, and smugglers of aliens; who operate or conspire to 
   operate with others to facilitate the surreptitious entry of an alien 
   over a coastal or land border of the United States; and witnesses 
   having knowledge of such matters; (4) individuals who are known or 
   suspected of being habitual or notorious criminals, immorals, 
   narcotic violators or racketeers, or subversive functionaries or 
   leaders; (5) individuals who are known or believed to be engaged in 
   fraud operations involving the preparation and submission of visa 
   petitions and other applications for benefits administered by INS; or 
   the preparation and submission of applications for immigrant visas 
   and/or Department of Labor certifications, or the filing of false 
   United States birth registrations of alien children to enable them to 
   pose as citizens or to enable parents who are immigrant visa 
   applicants to evade the labor certification requirement.
       2. Group two. (a) Air detail office index. Individuals who are 
   pilots and/or owners of private aircraft flying between the United 
   States and foreign countries; individuals who engage in or are 
   suspected of being engaged in illegal activity such as alien 
   smuggling or entry without inspection.
       (b) Anti-smuggling information centers, Canadian and Mexican 
   borders. Individuals who are known or suspected of being smugglers or 
   transporters of illegal aliens.
       (c) Border Patrol Academy index. Students or former students at 
   the Border Patrol Academy; INS officers attending advanced training 
   classes at the Academy or the Federal Law Enforcement Training Center 
   (FLETC).
       (d) Border Patrol sectors general index. Past or present INS 
   employees; individuals who are law violators, witnesses, contacts, 
   informants, members of the general public, Federal, state, county, 
   and local officials.
       (e) Fraudulent Documents Center index. Individuals who are 
   members of the general public, notaries, public, state and local 
   birth registration officials and employees, immigration law 
   violators, vendors of documents, donors of documents, midwives, and 
   witnesses. Also included in the system are names and information 
   about fictitious persons used by counterfeiters or alterers of 
   citizenship documents.
       3. Enforcement correspondence control index. (a) Individuals 
   named in correspondence received, including employees, past 
   employees, and others; (b) individuals named in documents, reports, 
   or correspondence as individuals under current or past investigation, 
   suspended of violation of the criminal or civil provisions of the 
   statutes enforced by INS, including Executive orders and Presidential 
   proclamations, and witnesses and informants having knowledge of 
   violations.
       G. Examinations indexes duplicates in some local offices:
       1. Application and petition index: Individuals who have filed or 
   assisted in filing petitions to classify aliens for the issuance of 
   immigrant visas.
       2. Correspondence control index: Members of the general public.
       3. Service lookout system: Violators or suspected violators of 
   the criminal or civil provisions of statutes enforced by INS.
       H. Extension training program enrollees (Location A, supra). INS 
   employees and other Federal agency employees enrolled in extension 
   training program courses administered by INS.
       I. Finance Section indexes: (1) Accounts with creditors; (2) 
   Accounts with debtors.
       (a) Individuals who are indebted to the United States Government 
   for goods, services, or benefits or for administrative fines and 
   assessments.
       (b) Employees who have received travel advances or overpayments 
   from the United States Government, who are in arrears in their 
   accounts, or who are liable for damage to Government property.
       (c) Vendors who have furnished supplies, material, equipment, and 
   services to the Government.
       (d) Employees, witnesses and special deportation attendants who 
   have performed official travel.
       (e) Employees and other individuals who have a valid claim 
   against the Government.
       J. Intelligence indexes. Individuals who have or are suspected of 
   having violated the criminal or civil provisions of the statutes 
   enforced by INS.
       L. Naturalization and citizenship indexes.
       1. Naturalization and citizenship docket cards. Individuals 
   seeking benefits under Title III of the Immigration and Nationality 
   Act of 1958, as amended.
       2. Examiners docket lists of petitioners for naturalization. 
   Petitioners for naturalization and their beneficiaries.
       3. Master docket list of petitioners for naturalization pending 
   one year or more. Petitioners for naturalization and their 
   beneficiaries.
       M. Office of Internal Audit investigations index and records. (1) 
   INS employees who are the subjects of complainants directed to, or 
   inquiries or investigations conducted by, the Office of Internal 
   Audit; (2) individuals (complainants) who write to the Office of 
   Internal Audit; (3) individuals (complainants) who write to the 
   Commissioner or Regional Administrators or other officials of INS and 
   whose correspondence is referred to the Office of Internal Audit; (4) 
   employees of agencies of the Federal Government other than INS, about 
   whom information indicating possible criminal or administrative 
   misconduct has been developed during the course of routine 
   investigation by components of the Department of Justice, when such 
   information is furnished to the Office of Internal Audit for 
   referral, if warranted, to an appropriate investigative component of 
   the Department of Justice, or to another government agency.
       O. Security access clearance index. Current INS employees who 
   have been cleared for access to documents and materials classified in 
   the interest of national security.
       Q. Health record system. Persons who have requested health 
   services or required emergency treatment.
       R. Personal data card system. Employees and former employees of 
   INS.
       S. Compassionate cases system. INS employees who have requested 
   transfers for personal reasons.
       T. Emergency reassignment index. INS employees who would be 
   reassigned to other duty stations in case of emergency.
       U. Alien documentation, identification, and telecommunications 
   (ADIT) system. Aliens lawfully admitted for permanent residence, 
   commuters and other authorized frequent border crossings, and 
   nonimmigrant persons other than transients.
     Categories of records in the system: 
       A. Agency information control record index. The system contains 
   reference and locater data on the following kinds of documents:
       1. Top secret and secret materials classified as national 
   security information, including all copies prepared from controlled 
   documents originated, received, or transmitted by INS officers.
       2. Confidential material originated by other agencies and 
   referred to INS, including all copies prepared from controlled 
   documents.
       3. All investigative reports, responses to security checks, and 
   intelligence material received from sources within the Department of 
   Justice and other Federal intelligence sources.
       B. Alien enemy index and records. This system contains a 
   microfilm index and files containing various forms, reports, and 
   other information.
       C. Automobile decal parking identification system for employees. 
   This system contains a list by number of each Department of Justice 
   decal car sticker issued to local INS employees.
       E. Document vendors and alterers index. This system consists of 
   ``mug book'' photos of alleged immigration law violators involved in 
   the supply of fraudulent documents, and data relating to the pictured 
   violators including name, aliases, vital statistics, method of 
   operation, list of convictions, present location, and source of 
   material.
       F. Enforcement indexes. 1. Group one, (a) Contact index; (b) 
   Informant index: (c) Antismuggling index (general); (d) Criminal, 
   immoral, narcotic, racketeer and subversive indexes; (e) Suspect 
   third party index. These systems of records are maintained on Form G-
   598, Contract Record: Form G-169, Informant Record: Form G-170, 
   Smuggler Information Index Card: and other index cards containing 
   reference and file locator data on the individuals, including in some 
   cased biographic data, address, and a brief description of 
   activities.
       2. Group two, (a) Air detail office index. The primary record in 
   the system is Form I-92A, Report of Private Aircraft Arrival, which 
   is executed by the inspecting official upon arrival of a private 
   aircraft from foreign territory. There are also index cards, forms, 
   investigative reports, records, and correspondence on aircraft 
   arrivals, failures to report for inspection, and known or suspected 
   alien smuggling operations using aircraft and microfiche indexes 
   containing names of owners of aircraft of United States registery.
       (b) Anti-smuggling information centers. Canadian and Mexican 
   borders. This system contains Form G-170. Smuggler Information Index 
   Card, other index cards, and correspondence relating to anti-
   smuggling activities. These indexes are in loose leaf form and are 
   distributed to Border Patrol offices in the border areas.
       (c) Border Patrol Academy index. This system contains general 
   information and correspondence regarding each students academic 
   progress in training. The information is maintained on the following 
   forms: SW-91, Probationary Achievement Report: SW-91A. Scholastic 
   Grade Worksheet: SW-91B. IOBTC Achievement Report-Immigration 
   Inspector: SW-91C IOBTC Achievement Report-Investigator: SW-96, Class 
   Rating Form: SW-123, Training Data: SW-282, Registration Information 
   Form: SW-446, Conduct and Efficiency Report of Probationary Employee-
   5\1/2\ and 10 Months Exam Grades.
       (d) Border Patrol sectors general index. This system contains 
   indexes, forms, reports, and records relating to activities of the 
   Border Patrol including Form I-14, Record or Apprehension of Seizure 
   Form I-326, Prosecution Reports: Form I-263A and I-263B. Record of 
   Sworn Statement: Form I-195, Criminal Prosecution Control Card; Form 
   I-263W, Record of Sworn Statement-Witness; Form I-236, Prosecution 
   Reports; Form G-170. Smuggler Information Index Card; Form C-296, 
   Report of Violation of Section 239, Immigration and Nationality Act; 
   Form C-330, Notice of Action Information; Form C-445. Conduct and 
   Efficiency Evaluation of Probationary Appointees; Form C-598, Contact 
   Record. This system also contains copies of correspondence and 
   memorandums between INS offices and outside agencies and individuals, 
   as well as photographs of some violators of the immigration laws of 
   individuals suspected of being involved in immigration law 
   violations.
       (e) Fraudulent Document Center index. This system contains birth 
   certificates, baptismal certificates, and other identification 
   documents used by aliens to support their fraudulent claims to United 
   States citizenship. Most of the documents are genuine; however, there 
   are also counterfeit and altered documents in the system. Also 
   contained in the system are cross indexes, investigative reports, and 
   records of individuals involved in fraud schemes or whose documents 
   have been put to fraudulent usage.
       3. Enforcement correspondence control index. This system contains 
   reference and locator information on documents, reports, and 
   correspondence received in the offices of the Associate Commissioner, 
   Enforcement. Records are maintained on Form C-617, Correspondence 
   Control Card, and Form CO-147, Call-up-Index--Domestic Control.
       G. Examinations indexes. 1. Application and petition systems. 
   This system contains petitioners' names, date and place of birth, 
   names of prior spouses, immigration ``A'' number if an alien, and 
   date of marriage if married; beneficiarys' names, date and place of 
   birth, immigration ``A'' number if any, names of spouses, and 
   nationality code, and the names, dates, and places of birth of any 
   children: Name of the person administering the oath or preparing the 
   form, if other than a Government employee.
       2. Correspondence control index. This system contains reference 
   and locator information on documents, reports and correspondence 
   received in the office of the Associate Commissioner, Examinations. 
   Records are maintained on Form C-617, Correspondence Control Card.
       3. Service lookout system. This system contains names and 
   reference data on violators, alleged violators, and suspected 
   violators of the criminal or civil provisions of the statutes 
   enforced by INS.
       H. Extension training program enrollees. This system contains 
   correspondence and records of each enrollee's test scores; dates of 
   actions such as mailing of lesson materials, test results, and 
   certificates of completion; and dates of receipt of tests.
       I. Finance Section indexes. 1. Accounts with creditors. Records 
   are vendors' invoices, purchase orders, travel vouchers, and claims 
   filed by appropriation for the fiscal year from which payment is 
   chargeable.

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