Privacy Act: [JUSTICE/OPI - 001] News Release, Document and Index System....

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.DEPARTMENT OF JUSTICE


                       Office of Public Information

   #..JUSTICE/OPI - 001

   #....System name: News Release, Document and Index System.

     System location: Room 5114, U.S. Department of Justice, 10th Street 
   and Constitution Avenue, NW, Washington, DC 20530.
     Categories of individuals covered by the system: A. Defendants in 
   civil and criminal actions brought by the Department of Justice for 
   which news releases were issued; B. Current and former employees of 
   the Department of Justice on which news releases and biographical 
   information were prepared.
     Categories of records in the system: The system contains an index 
   record of each news release and document issued by the Department of 
   Justice and copies of the news release and document.
     Authority for maintenance of the system: The system is established 
   and maintained at the direction of the Attorney General pursuant to 5 
   U.S.C. 301 and 44 U.S.C. 3101.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: The index is used 
   to retrieve news releases and documents issued by the Department upon 
   request.
       Release of information to the news media: Information permitted 
   to be released to the news media and the public pursuant to 28 CFR 
   50.2 may be made available from systems of records maintained by the 
   Department of Justice unless it is determined that release of the 
   specific information in the context of a particular case would 
   constitute an unwarranted invasion of personal privacy.
       Release of information to Members of Congress. Information 
   contained in systems of records maintained by the Department of 
   Justice, not otherwise required to be released pursuant to 5 U.S.C. 
   552, may be made available to a Member of Congress or staff acting 
   upon the Member's behalf when the Member or staff requests the 
   information on behalf of and at the request of the individual who is 
   the subject of the record.
       Release of information to the National Archives and Records 
   Administration: A record from a system of records may be disclosed as 
   a routine use to the National Archives and Records Administration 
   (NARA) in records management inspections conducted under the 
   authority of 44 U.S.C. 2904 and 2906.
       Pursuant to subsection (b)(3) of the Privacy Act, the Department 
   of Justice may disclose relevant and necessary information to a 
   former employee of the Department for purposes of: responding to an 
   official inquiry by a federal, state, or local government entity or 
   professional licensing authority, in accordance with applicable 
   Department regulations; or facilitating communications with a former 
   employee that may be necessary for personnel-related or other 
   official purposes where the Department requires information and/or 
   consultation assistance from the former employee regarding a matter 
   within that person's former area of responsibility.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Information maintained in the system is stored manually on 
   index cards and letter- and legal-size paper.
     Retrievability: Information is retrieved by using the name of the 
   defendant, subject matter of legal action, state in which action is 
   filed, and name of current or former employee.
     Safeguards: Information contained in the system is unclassified.
     Retention and disposal: The index and one copy of each news release 
   are retained indefinitely. Additional copies are retained for one 
   year and then destroyed.
     System manager(s) and address: Director of Public Information, U.S. 
   Department of Justice, 10th Street and Constitution Avenue, NW, 
   Washington, DC 20530.
     Notification procedure: Same as the above.
     Record access procedures: A request for a copy of a record from 
   this system may be made in writing, by telephone, or in person.
     Contesting record procedures: Persons desiring to contest or amend 
   information maintained in the system should direct their request to 
   the System Manager listed above, stating clearly and concisely what 
   information is being contested, the reasons for contesting it, and 
   the proposed amendments to the information sought.
     Record source categories: Sources of information contained in this 
   system are those employees who prepared the document on which a news 
   release is based.
     Systems exempted from certain provisions of the act: None.

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