Privacy Act: [K700.10] 603-08 Annual Classification Maintenance Review File....

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       Used by personnel in the Services Branch, Code 232, Headquarters, 
   DISA, to ensure that causes of occupational injuries or illnesses are 
   corrected. Also serves as a tickler file to ensure that a more 
   detailed report (Employees Compensation Forms CA 1 and 2) are due in 
   from the employee.
       After screening the CA 1 and 2, they are forwarded to the 
   Civilian Personnel Division, Code 720, Headquarters, DISA, for file 
   in official file folder.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are stored in a 5' x 8' card file box.
     Retrievability: 
       Information is accessed and retrieved by the name of the 
   individual.
     Safeguards: 
       Building employs security guards. Records are kept in security 
   file (MP combination lock) and are accessible only to authorized 
   personnel that are properly screened, cleared, and their duties 
   require them to be in the area where records are maintained.
     Retention and disposal: 
       Records are not permanent. They are retained for two years 
   following the date of execution, at which time they are destroyed.
     System manager(s) and address: 
       Chief, Supply and Services Division, Code 230, Headquarters, 
   Defense Information Systems Agency.
     Notification procedure: 
       Requests from individuals should be addressed to Chief, Supply 
   and Services Division, Code 230, Headquarters, Defense Information 
   Systems Agency.
       The full name of the requesting individual will be required to 
   determine if the system contains a record about him or her. The 
   requester may visit the Services Branch, Code 232, Headquarters, 
   DISA, to obtain information on whether the system contains records 
   pertaining to him or her. As proof of identity, the requester must 
   present either a current DISA identification badge or a driver's 
   license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Supply and Services Division, Code 230, Headquarters, DISA.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       The CEHS Representative operating the Dispensary located on the 
   Headquarters, DISA Compound.
     Exemptions claimed for the system:
       None.

   #..K240.01

   #....System name: 

       Personnel Security Investigative Dossier File (PSIDF).
     System location: 
       Security Branch, Arlington Service Center, Code BLS, Center for 
   Agency Services, Defense Information Systems Agency, 701 South 
   Courthouse Road, Arlington, VA 22204-2199.
     Categories of individuals covered by the system: 
       This file includes individual personnel security investigative 
   dossiers on: U.S. military personnel who have been selected for 
   assignment to, are now, or have been assigned to the DISA; U.S. 
   Government civilian personnel who are being processed for employment, 
   are now or have been employed by the DISA; U.S. military or civilian 
   personnel who are being processed for, or have been granted, access 
   to sensitive compartmented information (SCI) by the DISA at the 
   request of their parent organization; industrial employees who are 
   performing, expect to perform, or have performed duties under DISA 
   SCI cognizance as a result of a U.S. Government contract; or 
   personnel who are or have been, affiliated with the DISA.
     Categories of records in the system: 
       File contains individual personnel security investigative 
   dossiers. Individual dossiers may contain submissions by the 
   individual such as Statement of Personal History/personnel security 
   questionnaire, appropriate release statements and related personal 
   documentation, i.e., educational diplomas, marriage and divorce 
   records, etc.; information obtained as a result of a National Agency 
   Check, investigative action and/or volunteer sources. Information may 
   consist of acquisitions from listed or developed character 
   references, co-workers, supervisors, present and past employers, 
   financial or trade institutions, credit bureaus, personnel of the 
   legal, medical, educational or religious professions, educational 
   institutions, present and former neighbors, courts, U.S. federal, 
   state or local agencies and departments; foreign law agencies, 
   private investigative sources, active and retired U.S. military or 
   civilian personnel records, interview of the individual, his spouse, 
   relatives or associates, fingerprint identification check. This 
   information normally covers the period of the individual's life for a 
   fifteen year period immediately preceding the investigation or from 
   the date of his eighteenth birthday. However, if derogatory 
   information is developed or if the individual has a long tenure of 
   U.S. Government service, the file may cover a greater period of time; 
   information on the individual's spouse, relatives or associates; 
   correspondence between the individual and DISA or other U.S. 
   Government activity or correspondence related to the individual 
   between his employer, organization of assignment and DISA (Code BZS) 
   or other U.S. Government activity; correspondence related to National 
   Agency Checks, investigations, evaluations, clearance or special 
   accesses for the individual; certificates of clearance, security 
   determination or special access authorizations and terminations 
   thereof; content, adjudicative and clearance action sheets; 
   certificates of release or review of personnel security investigative 
   dossiers; results of review of personnel and/or medical files; 
   photographic likeness with identifying data such as name.
     Authority for maintenance of the system: 
       E.O. 10450, as amended; E.O. 10865.
   Purpose(s): 
       Information is collected and used for the purposes of determining 
   the suitability, eligibility or qualification of personnel previously 
   defined for assignment, employment or qualification for access to 
   various levels of U.S. Government classified and sensitive 
   compartmented information and to certify clearances and accesses as 
   required.
       Counterintelligence and Security Division (DIA): The personnel 
   security investigative dossier for each individual previously defined 
   who has, or had, a valid requirement for access to compartmented 
   intelligence information is reviewed to determine, for the 
   responsible United States Intelligence Board Member, the individual's 
   eligibility for such access.
       Also released to law enforcement and investigatory authorities of 
   the U.S. Government for conduct of official investigations.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Any component or official of the U.S. Government having 
   established a need-to-know: Used as a basis for gaining access to 
   classified information upon reassignment employment, etc.
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Paper records, microfiche, in file folders; ADP cards or magnetic 
   tapes.
     Retrievability: 
       Information is retrieved by the individual's name.
     Safeguards: 
       Building employs security guards. Records are maintained in areas 
   accessible only by authorized personnel that are properly cleared and 
   trained. Records, during non-duty hours, are additionally protected 
   by storage in locked electrical filing cabinets.
     Retention and disposal: 
       Individual records are maintained from the date of initial 
   nomination for assignment, employment or affiliation with the DISA 
   until at least one year but not more than two years, following his 
   departure. Individual records which contain information upon which an 
   adverse determination was based are maintained permanently.
     System manager(s) and address: 
       Chief, Security Division, Code 240, Headquarters, Defense 
   Information Systems Agency.
       Decentralized Segment - Chief, Security Branch, Defense 
   Communications Engineering Center, Code R121, 1860 Wiehle Avenue, 
   Reston, VA 22090.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Security Branch, Code BZS, Headquarters, 
   Defense Information Systems Agency.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Security Division, Code BLS, Headquarters, Defense Information 
   Systems Agency.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       Information is placed into the system by the system manager after 
   an individual has been nominated for assignment, employment or 
   affiliation with the DISA as previously defined. Information may be 
   obtained from the individual's submissions, listed or developed 
   character references, co-workers, supervisors, present and past 
   employers, financial or trade institutions, credit bureaus, personnel 
   of the legal, medical, educational or religious professions, 
   educational institutions, present and former neighbors, courts, U.S. 
   federal, state or local law agencies/departments, active and retired 
   U.S. military or civilian personnel records, interview of the 
   individual, his spouse, relatives or associates, any component of the 
   U.S. Government having an identifiable record on the individual or 
   volunteer sources.
     Exemptions claimed for the system:
       None.

   #..K240.02

   #....System name: Sensitive Compartmented Info (SCI) Posn/Pers 
      Accountability System.

     System location: 
       Primary System--Chief, Special Security Officer (SSO), 
   Headquarters, Defense Information Systems Agency, Code BZS, 701 South 
   Courthouse Road, Arlington, VA 22204-2199.
     Categories of individuals covered by the system: 
       Any individual who requires access to Special Intelligence (SI), 
   Special Activities Office (SAO) information and/or Single Integrated 
   Operational Plan--Extremely Sensitive Information (SIOP-ESI) in order 
   to perform their duties are identified which includes: U.S. military 
   personnel assigned to the DISA or certified to the DISA by their 
   parent organization; U.S. Government civilian personnel employed by 
   the DISA or certified to the DISA by their parent organization; U.S. 
   military or civilian personnel who are being processed for access to 
   SCI by the DISA at the request of their parent organization; 
   industrial employees who are visiting DISA or performing duties under 
   DISA cognizance as a result of a U.S. Government contract, or who are 
   certified to the DISA as authorized representatives of industrial 
   firms concerned with matters related to contractual, advisory or 
   consultant support, or whose functions are such that visits to the 
   DISA, or to facilities under DISA cognizance, are required.
     Categories of records in the system: 
       File contains the SI/SAO Billet Roster which is a compilation by 
   name, military grade or civilian counterpart, military service or 
   Social Security Number, position number and title and parent 
   organization. The roster identifies those positions (billets) which 
   have been approved for specific SI/SAO access and lists the 
   incumbents of those billets with the categories of access for which 
   they have been briefed; the SIOP-ESI Billet Roster which contains the 
   same identifying elements described above but pertains exclusively to 
   SIOP-ESI accesses; the Contractor Facility Control Record which lists 
   all contractor facilities for which the Special Security Branch has 
   security cognizance. Facilities are listed by name and location, with 
   a separate section for each facility. Within each section the 
   contractor employees assigned to that facility are listed by name, 
   clearance and categories of SCI to which they are authorized access; 
   the Special Security Control Card which is an alphabetical card file 
   of all personnel previously defined listing the individual's name, 
   date and place of birth, military service or Social Security Number, 
   billet number, organization of assignment or employment, job title, 
   the status of clearance and access actions, dates National Agency 
   Checks were completed, dates Background Investigations were completed 
   and identification of the agency which conducted them, record of 
   clearances and special accesses granted and dates of briefings. The 
   record also contains, if applicable, the name, date and place of 
   birth and Social Security Number of the individual's spouse and 
   indicates the date of completion of the required partial National 
   Agency Check for compilation of all incoming and outgoing 
   notifications of clearance and access status made in connection with 
   visits of non-DISA personnel to DISA and visits of personnel 
   previously identified to facilities which require request clearance/
   access notification. Individuals are identified by name, grade, 
   military service number or Social Security Number, position title, 
   and the organization of assignment or employment. The clearance and 
   categories of special access authorized are also listed; Billet 
   Request Records which are a compilation of all requests for 
   establishment of SCI billets received by the Special Security Branch. 
   Proposed incumbents are normally identified by name, grade, position 
   military service number or Social Security Number and organizational 
   affiliation; Special Access Suspense Record which contains the names 
   of individuals on whom actions are in progress; ADP Record consisting 
   of ADP punch cards and magnetic tape as the input and storage media 
   for publication of the SI/SAO Billet Roster All information described 
   above for the SI/SAO Billet Roster is included.
     Authority for maintenance of the system: 
       E.O. 10450, as amended; E.O. 10865.
   Purpose(s): 
       Special Security Branch-Information is collected and used for 
   management and control of access to SCI by personnel previously 
   identified. Individuals are accounted for by name grade, military 
   service number or Social Security Number, position and organization. 
   Also used for the certification of SCI accesses for which an 
   individual has been granted access.
       Counterintelligence and Security Division and Systems Operations 
   Division, Defense Intelligence Agency (DIA)-the SI/SAO Billet Roster, 
   previously defined, is used for integration into the DIA Security 
   Management Information System (SMIS).
       Strategic Operations Division and Office of the Directorate of 
   Administrative Services, the Joint Staff, Organization of the Joint 
   Chiefs of Staff-the SIOP-ESI Billet Roster, previously defined, is 
   used for integration into the master SIOP-ESI Billet Roster.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Any component of the U.S. Government having an official need-to-
   know used to verify that an individual has been granted access to a 
   specific category of SCI and verification of information contained in 
   the record as previously defined.
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Computer magnetic tapes; visible file cards; computer paper 
   printouts; paper record in three-ring binders; IBM cards; paper 
   records in file folders.
     Retrievability: 
       Information on computer magnetic tapes retrieved by a unique ten 
   digit billet number

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