Privacy Act: [K700.10] 603-08 Annual Classification Maintenance Review File....

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       Information on all other media retrieved by the unique ten digit 
   billet number or by the individual's name.
     Safeguards: 
       Records are maintained in safes and vaults and are routinely 
   accessible only by personnel of the Office of the Chief, Security 
   Division, Code 240, and by personnel of the Special Security Branch, 
   Code 241, Headquarters, DISA.
     Retention and disposal: 
       Individual records are maintained from date of initial nomination 
   for access to SCI until 3 years following the individual's 
   debriefing, which is when the individual no longer has a need-to-know 
   for SCI, then records are destroyed.
     System manager(s) and address: 
       Chief, Special Security Branch, Code 241, Headquarters, Defense 
   Information Systems Agency.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Security Division, Code 240, Headquarters, 
   Defense Information Systems Agency.
       The full name of the requesting individual will be required to 
   determine if the system contains a record about him or her. The 
   requester may visit the Security Division, Code 240, Headquarters, 
   DISA, to obtain information on whether the system contains records 
   pertaining to him or her. As proof of identity the requester must 
   present a current DISA identification badge or a driver's license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Security Division, Code 240, Headquarters, Defense Information 
   Systems Agency.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       Information is placed into the system by the system manager after 
   an individual is nominated for access to SCI by his organization or 
   employer or after an individual has been certified to the DISA by his 
   cognizant security officer as having such access. System manager 
   obtains required information from the nomination or certification 
   document, individual's personnel/employment records, forms submitted 
   by the individual, formal briefing actions accomplished by personnel 
   of the Special Security Branch, Code 241, Headquarters, DISA, and 
   from information developed during the personnel security 
   investigation conducted on the individual.
     Exemptions claimed for the system:
       None.

   #..K240.03

   #....System name: Clearance File for Defense Information Systems 
      Agency (DISA) Personnel.

     System location: 
       Chief, Security Branch, Arlington Service Center, Code BLS, 
   Center for Agency Services, Defense Information Systems Agency, 701 
   South Courthouse Road, Arlington, VA 22204-2199.
     Categories of individuals covered by the system: 
       This file includes all DISA personnel requiring a security 
   clearance. Since all positions in DISA are sensitive requiring at 
   least a Secret clearance, all DISA military and civilian personnel 
   world-wide are covered. The file also includes those persons 
   previously assigned to or employed by DISA since 1962.
     Categories of records in the system: 
       The Clearance Card File is an alphabetical card file (5' x 8', 
   DISA Form 136) of all personnel requiring a security clearance, 
   listing the individual's name, service or Social Security Number, 
   grade or rank, job title, date and place of birth, date entered on 
   duty with DISA, and date departed DISA if applicable. The file also 
   includes the date requested, date received, and indicated results of 
   each check within the National Agency Check (NAC), and for Background 
   Investigation (BI) requests. Dates interim and final security 
   clearances were granted and some special accesses are indicated.
     Authority for maintenance of the system: 
       E.O. 10450, as amended, Security Requirements for Government 
   Employment, April 27, 1953.
   Purpose(s): 
       Information is used by personnel of the Security Branch, Code 
   240, Headquarters, DISA, as a convenience or ready reference file to 
   determine the security clearances and dates of issue for personnel 
   assigned to or employed by DISA world-wide.
       Used to certify security clearances of individuals in writing or 
   telephonically for attendance at classified conferences at other U.S. 
   Government agencies and at private industry organizations having an 
   industrial clearance and generally engaged in classified contract 
   work for DISA.
       Information is available to the individual and to DISA 
   supervisors of the individual to verify that the individual has the 
   necessary security clearances for attendance at meetings and 
   conferences where classified information is discussed.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       This is a manual system consisting of 5' x 8' card records 
   maintained in two rotary file cabinets.
     Retrievability: 
       Information is retrieved by the individual's name.
     Safeguards: 
       Records are maintained in two rotary file cabinets equipped with 
   key locks. The file cabinets are locked during non-duty hours.
       Building employs security guards. Records are maintained in area 
   which is accessible only to authorized personnel who are properly 
   screened, their duties require them to be in the area where the 
   records are kept.
     Retention and disposal: 
       Records have been maintained since 1962 for all DISA personnel 
   presently or previously assigned or employed. Records are destroyed 
   when no longer needed.
     System manager(s) and address: 
       Chief, Security Division, Code 240, Headquarters, Defense 
   Information Systems Agency.
       Decentralized Segment - Chief, Security Branch, Defense 
   Communications Engineering Center, Code R121, 1860 Wiehle Avenue, 
   Reston, VA 22090.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Security Division Code 240, Headquarters, 
   DISA.
       The full name of the requesting individual will be required to 
   determine if the system contains a record about him or her. As proof 
   of identity, the requester must present a current DISA identification 
   badge or driver's license. For the Decentralized Segment requests 
   should be addressed to - Chief, Security Branch, Defense 
   Communications Engineering Center, Code R121, 1860 Wiehle Avenue, 
   Reston, VA 22090.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Security Division, Code 240, Headquarters, Defense Information 
   Systems Agency.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       Information is placed into the record system by the system 
   manager after an individual is nominated for assignment to or 
   employment by DISA. Information is obtained from National Agency 
   Checks which may include: Federal Bureau of Investigation (FBI), 
   Civil Service Commission (CSC), Department of State, Central 
   Intelligence Agency (CIA), Immigration and Naturalization Service 
   (INS), Defense Intelligence Agency (DIA), Defense Investigative 
   Service (DIS), investigative offices of the military Department 
   (Army, Navy, Air Force), and the Credit Bureau Incorporated.
     Exemptions claimed for the system:
       None.

   #..K240.04

   #....System name: Identification Badge System.

     System location: 
       Security Branch, Arlington Service Center, Code BLS, Center for 
   Agency Services, Defense Information Systems Agency, 701 South 
   Courthouse Road, Arlington, VA 22204-2199.
     Categories of individuals covered by the system: 
       Civilian and military personnel assigned to Headquarters, DISA 
   and collocated field activities.
       Civilian contractors; civilian and military members of the U.S. 
   Government whose official duties require frequent and continuing 
   access to Headquarters, DISA and collocated field activities.
     Categories of records in the system: 
       The DISA Permanent Badge, (DISA Form 21), issued to civilian and 
   military personnel assigned to Headquarters, DISA and collocated 
   field activities, contains a photograph of the individual with his or 
   her surname, first name and middle initial, and a badge number. The 
   badge is signed on the reverse side by the individual and 
   countersigned by a representative of the Office of the Chief, 
   Physical Security Branch (Code 243). A duplicate photograph is 
   mounted on a 3' x 5' control card, containing the individual's name, 
   grade or rank, badge number, office code and date of issue, and filed 
   alphabetically.
       The DISA Visitor Badge, (DISA Form 80 or 184), is issued to 
   civilian contractors and U.S. Government civilian and military 
   personnel, whose security clearance is on file with the Office of the 
   Chief, Physical Security Branch, Code 243, Headquarters, DISA and who 
   is sponsored by a Headquarters, DISA official. The badge contains a 
   photograph of the individual with his surname, first name, middle 
   initial, badge number, expiration date (not to exceed one year from 
   date of issue) and is signed by the individual and countersigned by 
   the issuing official of the Physical Security Branch (Code). 
   Duplicate photographs are retained in an envelope and filed 
   alphabetically, and are used for renewal of badges.
     Authority for maintenance of the system: 
       10 U.S.C. 133(b).
   Purpose(s): 
       Security Branch, DISA - This system is established for the 
   purpose of issuing identification badges to authorized DISA employees 
   and for maintaining proper processing controls in the authorizations 
   for issuance, the production of, and recall and controlled 
   destruction of, security badges.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Control card or envelope containing duplicate photograph is filed 
   in a locked container.
     Retrievability: 
       Control card or envelope containing duplicate photograph is filed 
   alphabetically by name.
     Safeguards: 
       Building employs security guards. Records are maintained in an 
   area which is accessible only to authorized personnel who are 
   properly screened, and their duties require them to be in the area 
   where the records are kept.
     Retention and disposal: 
       Badge and control card with extra photographs are destroyed upon 
   termination of the individual's assignment to or need for access to 
   the DISA.
     System manager(s) and address: 
       Chief, Security Branch, Code 243, Headquarters, Defense 
   Information Systems Agency.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Security Division, Code BLS, Headquarters, 
   Defense Information Systems Agency.
       The full name of requesting individual will be required to 
   determine if the system contains a record about him or her. As proof 
   of identity, the requester must present a current DISA identification 
   badge or driver's license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Security Division, Code BLS, Headquarters, Defense Information 
   Systems Agency.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       For DISA assigned personnel notification is received from the 
   Office of the Chief, Personnel Security Division, Code 242, Security 
   Division, Headquarters, Defense Information Systems Agency. 
   Information is obtained from application forms submitted by the 
   individuals.
       For civilian contractors and civilian or military personnel from 
   other U.S. government agencies the notification is received from the 
   Headquarters, DISA or collocated field activity sponsor.
     Exemptions claimed for the system:
       None.

   #..K240.05

   #....System name: Visitor Clearance File.

     System location: 
       Security Branch, Arlington Service Center Code BLS, Center for 
   Agency Services, Defense Information Systems Agency, 701 South 
   Courthouse Road, Arlington, VA 22204-2199.
     Categories of individuals covered by the system: 
       All civilian personnel cleared under the Defense Industrial 
   Security Program and all civilian or military members of the U.S. 
   Government cleared by their respective components for access to 
   classified material, whose official duties require them to have 
   access to classified information in the performance of contractual 
   obligations, or participation in defense projects with the DISA, or 
   whose functions, services, logistics support are required by the DISA 
   or to facilities under the cognizance of the DISA.
     Categories of records in the system: 
       This card records, as applicable, name, Social Security Number, 
   date of birth, place of birth, citizenship, alien registration 
   number, clearance and date, authority, organization, persons or 
   offices to be visited, date visit authorized of the individual 
   requesting access to the DISA and classified information. All data is 
   supplied in letter form by the Security Officer of the individual's 
   company or organization. The file also includes a remarks section 
   which is used to record the DISA's sponsor's request for a badge; 
   badge number, if assigned; a file number cross-indexed to the letter; 
   and disposition instructions. The file is updated as requested by the 
   individual's organization or company, usually once annually.
     Authority for maintenance of the system: 
       E.O. 10450, as amended.
   Purpose(s): 
       Physical Security Branch, DISA - Information is collected and 
   used for management use and control of access to classified 
   information; daily certification of clearances to DISA project 
   officers; certification of clearance on travel orders; request for 
   DISA badges.
       Department of Army, Military District of Washington - Identifying 
   data (name, date and place of birth, sex, height, weight and 
   organization) used on DOD and Pentagon Building passes (DD Form 1466 
   and 1467).
       Joint Staff (JS) - Identifying data (name, grade, height, weight, 
   color of hair and eyes, date and place of birth, security clearance) 
   used on JS passes or badges and is submitted on JS Form 8.

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