Privacy Act: [K700.10] 603-08 Annual Classification Maintenance Review File....

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       Provost Marshal, Fort Ritchie, MD - Identifying data (name, 
   grade, rank, title, branch of service, Social Security Number, date 
   and place of birth, weight, height, color of hair and eyes, sex, 
   organization or employer, security clearance) used on Fort Ritchie 
   badges and is submitted on Fort Ritchie ACCN Form 19.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Certification of clearances to any U.S. government agency or DOD 
   component participating in DISA projects, or where the DISA is a 
   participant in another agency or component project.
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Visible file cards (5'x8') in rotary power file; correspondence 
   in file folders, in safe.
     Retrievability: 
       Information on file cards filed alphabetically by name.
       Correspondence filed with sequential number cross-indexed to file 
   card.
     Safeguards: 
       Building employs security guards. Records are maintained in area 
   which is accessible only to authorized personnel who are properly 
   screened, and their duties require them to be in the area where the 
   records are kept.
     Retention and disposal: 
       File cards are maintained indefinitely as long as recertification 
   is received annually from the individual's organizational or company 
   security officer. Inactive cards are removed and destroyed 
   periodically, usually within six months from the expiration of the 
   visit request.
       Correspondence files are removed and destroyed annually and as 
   replaced by new certification.
     System manager(s) and address: 
       Chief, Physical Security Branch, Code BLS, Headquarters, Defense 
   Information Systems Agency.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Security Division, Code BLS, Headquarters, 
   Defense Information Systems Agency.
       The full name of the requesting individual will be required to 
   determine if the system contains a record about him or her. As proof 
   of identity, the requester must present a current DISA identification 
   badge or driver's license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Security Division, Code 240, Headquarters, Defense Information 
   Systems Agency.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       All information maintained on the individual is furnished by the 
   Security Officer of the individual's organization, company, or 
   institution.
     Exemptions claimed for the system:
       None.

   #..K240.06

   #....System name: Classified Container Information on Form (SF 700).

     System location: 
       Security Branch, Arlington Service Center, Code BLS, Center for 
   Agency Services, Defense Information Systems Agency, 701 South 
   Courthouse Road, Arlington, VA 22204-2199.
     Categories of individuals covered by the system: 
       Civilian and military personnel assigned to Headquarters, DISA 
   and collocated field activities who have been designated responsible 
   officials of a classified container, or who are to be notified if the 
   container is found open and unattended.
     Categories of records in the system: 
       This form records the name, grade, address and telephone number 
   of the above individuals.
     Authority for maintenance of the system: 
       E.O. 10450, as amended.
   Purpose(s): 
       Security Branch, DISA - Used to record, in duplicate, each 
   container used for storage of classified material and identify 
   individuals who have knowledge of the combination.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       The original copy is posted on the inside of the container in the 
   DISA office concerned; the carbon copy is attached to the outside of 
   a sealed envelope which contains a smaller envelope containing the 
   classified combination and is stored in an approved classified 
   container in the Office of the Chief, Security Branch, Code BLS, 
   Headquarters, DISA.
     Retrievability: 
       Filed numerically by container number.
     Safeguards: 
       Building employs security guards. Carbon copy records are 
   maintained in area which is accessible only to authorized personnel 
   who are properly screened, and their duties require them to be in the 
   area where the records are kept.
     Retention and disposal: 
       This form is retained only as long as the information remains 
   accurate, but not to exceed one year, at which time it is destroyed 
   by burning. The original copy on the safe is removed, discarded and 
   replaced by an updated copy.
     System manager(s) and address: 
       Chief, Security Branch, Code BLS, Headquarters, Defense 
   Information Systems Agency.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Security Branch, name of staff element, Code 
   BLS, Headquarters, Defense Information Systems Agency.
       The full name of the requesting individual will be required to 
   determine if the system contains a record about him or her. As proof 
   of identity, the requester must present a current DISA identification 
   badge or driver's license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Security Division, Code 240, Headquarters, Defense Information 
   Systems Agency.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       Names of the individuals in the system are submitted on the form 
   which is completed by the DISA office concerned.
     Exemptions claimed for the system:
       None.

   #..K240.07

   #....System name: Vehicle and Parking Registration Card.

     System location: 
       Security Branch, Arlington Service Center, Code BLS, Center for 
   Agency Services, Defense Information Systems Agency, 701 South 
   Courthouse Road, Arlington, VA 22204-2199.
     Categories of individuals covered by the system: 
       All civilian and military personnel assigned to Headquarters, 
   DISA and collocated field activities, and who register their vehicles 
   for parking on base.
       Civilian contractor personnel assigned desk space at 
   Headquarters, DISA and who apply for parking privileges on base.
     Categories of records in the system: 
       This file records name, address, office code, office telephone 
   number, Social Security Number, make, year, body style, and color of 
   vehicle, license plate number and state, insuring company and policy 
   number, amount of liability insurance, expiration date of insurance 
   policy carpool members and their address, place of employment and 
   Social Security Number. The card also includes a certification 
   statement signed and dated by the individual that he has read and 
   understands the DISA Parking Regulations and attests to the accuracy 
   of the information the individual provided. The amount of liability 
   insurance is restricted to the term 'minimum required by the State of 
   Virginia'. No dollar amounts are requested or required by the DISA.
     Authority for maintenance of the system: 
       E.O. 10450, as amended.
   Purpose(s): 
       Physical Security Branch, DISA - Information is used to report to 
   the GSA statistical data on DISA parking: The total number of parking 
   spaces; the number used for Government-owned or leased vehicle 
   parking; other official parking; visitor vehicle parking; employee 
   parking; number of a assigned to physically handicapped employees; 
   number and percentage of employee parking spaces assigned to 
   executive personnel and persons assigned unusual hours; number of 
   employee parking spaces used by carpools; and total number of persons 
   using carpool spaces.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Visible file cards (5' x 8') in metal file cabinet.
     Retrievability: 
       Filed alphabetically by name and parking status, that is, 
   Handicap Area, Carpool Area, Executive Area, and Open Area.
     Safeguards: 
       Building employs security guards. Records are maintained in area 
   which is accessible only to authorized personnel who are properly 
   screened, and their duties require them to be in the area where the 
   records are kept.
     Retention and disposal: 
       File cards are maintained during the period of the incumbent's 
   assignment, then removed and destroyed when assignment is terminated.
     System manager(s) and address: 
       Chief, Physical Security Branch, Code 243, Headquarters, Defense 
   Information Systems Agency.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Security Division, Code 240, Headquarters, 
   Defense Information Systems Agency.
       The full name of the requesting individual will be required to 
   determine if the system contains a record about him or her. As proof 
   of identity, the requester must present a current DISA identification 
   badge or driver's license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Security Division, Code 240, Headquarters, Defense Information 
   Systems Agency.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       Completed form filled out by individual.
     Exemptions claimed for the system:
       None.

   #..K240.08

   #....System name: Security Violation Case File.

     System location: 
       Security Plans, Programs and Oversight Office, Code BZ, Center 
   for Agency Services, Defense Information Systems Agency, 701 South 
   Courthouse Road, Arlington, VA 22204-2199.
     Categories of individuals covered by the system: 
       Civilian and military personnel assigned to Headquarters, DISA 
   and collocated field activities, who committed or contributed to a 
   security violation involving classified defense information.
       Civilian and military personnel assigned to Headquarters, DISA 
   and collocated field activities, who discovered the violation, were 
   witnesses in connection with the violation, or were interviewed to 
   determine whether they were involved.
       Civilian contractors under contractual obligation to the DISA and 
   who were witnesses in connection with the violation, or were 
   interviewed to determine whether they were involved.
       Any individual in the civilian community, government employ, 
   military or civilian, who reported a security violation, or who could 
   furnish information relative to the violation, or who may have been 
   involved in the violation.
     Categories of records in the system: 
       This file contains the results of an investigation involving 
   classified defense information which has been compromised or 
   subjected to compromise through loss, unauthorized disclosure, 
   improper handling or transmission, or failure to safeguard. It 
   contains the facts and circumstances surrounding the violation, the 
   personnel involved, the findings, affixes responsibility, and 
   recommendations for remedial, administrative or disciplinary actions.
     Authority for maintenance of the system: 
       E.O. 10450, as amended.
   Purpose(s): 
       Security Division, Headquarters, DISA - This file which consists 
   of a Report of Security Violation, and an Investigation Officer's 
   Report of Investigation, is used to determine the adequacy of the 
   investigation, a review of the circumstances which led to the 
   violation, and a review of the security policies and procedures 
   established by the DISA and the office concerned with the aim of 
   improving the procedures to preclude further violations. It is also 
   used, when compromise cannot be precluded, to notify the original 
   classification authority for the specific classification involved, 
   and to request an impact statement on national security, and whether 
   the information can be downgraded or declassified. A copy may also be 
   furnished to an appropriate military service or government agency 
   involved in prosecution proceedings.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       The correspondence is stored in case folders and secured in a 
   safe.
     Retrievability: 
       Each case folder is filed in numerical sequence by calendar year 
   and cross-referenced to an index sheet containing case number, code, 
   date of violation and name(s) of individuals involved.
     Safeguards: 
       Building employs security guards. Records are maintained in area 
   which is accessible only to authorized personnel who are properly 
   screened, and their duties require them to be in the area where the 
   records are kept.
     Retention and disposal: 
       Case files that preclude compromise are considered administrative 
   and destroyed upon departure of the individual.
       Case files that reflect compromise are retained for two years 
   then retired to the Federal Records Center for an additional eight 
   years, then destroyed.
     System manager(s) and address: 
       Chief, Security Branch, Code BZ, Headquarters, Defense 
   Information Systems Agency.

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