Privacy Act: [K700.10] 603-08 Annual Classification Maintenance Review File....

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       Decentralized Segments - Chief, Security Branch, Defense 
   Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 
   22090, and Chief, Security Branch, CCTC, Code C122, Washington, DC 
   20301.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Security Division, Code BZ, Headquarters, 
   Defense Information Systems Agency.
       The full name of the requesting individual will be required to 
   determine if the system contains a record about him or her. As proof 
   of identity, the requester must present a current DISA identification 
   badge or driver's license. For the Decentralized Segments requests 
   should be addressed to - Chief, Security Branch, Defense 
   Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 
   22090 or Chief, Physical Security Branch, Command and Control 
   Technical Center, Code C122, Washington, DC 20301.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Security Division, Code 240, Headquarters, Defense Information 
   Systems Agency.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       Information developed by the Investigating Officer investigating 
   the violation includes, interviews with the individual(s) involved in 
   the violation; witnesses to or having knowledge of the violation; co-
   workers and supervisor; it may include sworn statements, depositions, 
   photographs or sketches of the area or equipment involved in the 
   violation; office security procedures or instructions; and, in some 
   cases, a copy of the classified document involved.
     Exemptions claimed for the system:
       None.

   #..K270-01,

   #....System name: 

       DoD Digital Certificate Records.
     System location: 
       Defense Enterprise Computing Center-Chambersburg, Letterkenny 
   Army Depot, Building 3, Chambersburg, PA 17201-4186; and
       Defense Enterprise Computing Center-C-DE, 6760 East Irvington 
   Place, Denver, CO 80279-8000.
     Categories of individuals covered by the system: 
       DoD military and civilian personnel, selected reservists; 
   eligible DoD contractor personnel who have been assigned a digital 
   certificate or have had their existing certificates renewed, 
   replaced, revoked, or denied.
     Categories of records in the system: 
       The system contains information needed to establish 
   accountability and audit control of digital certificates that have 
   been assigned to DoD personnel who transmit electronic data that 
   requires protection by enabling the use of public key cryptography.
       Records include operator's/user's name, organization, work 
   telephone number, Social Security Number, date of birth, Electronic 
   Identification Number, work e-mail address, username and password. 
   Records on the creation, renewal, replacement, or revocation of 
   digital certificates under the DoD Public Key Infrastructure, 
   including evidence provided by applicants for proof of identity and 
   authority, sources used to verify an applicant's identity and 
   authority, and the certificates issued, denied, and revoked, 
   including reasons for denial, and revocation.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; The Electronic Signatures 
   in Global and National Commerce Act, Pub. L. 106-229; Presidential 
   Directive on Electronic Commerce, July 1, 1997; OASD(C3I) Policy 
   Memorandum dated August 12, 2000, subject: Department of Defense 
   (DoD) Public Key Infrastructure (PKI) and, OASD(C3I) Memorandum dated 
   Jan 2001, subject: Common Access Card (CAC), and Government Paperwork 
   Elimination Act; and E.O. 9397 (SSN).
   Purpose(s): 
       This system of records is being maintained in order to issue 
   digital certificates to DoD personnel who transmit electronic data 
   that requires protection by enabling the use of public key 
   cryptography.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The DoD `Blanket Routine Uses' set forth at the beginning of 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are stored on paper files and electronic media.
     Retrievability: 
       Name, Social Security Number, date of birth, and the electronic 
   identification number.
     Safeguards: 
       Facilities where the systems are maintained are locked when not 
   occupied. Paper records are kept in filing cabinets and other storage 
   places that are locked when office is not occupied. Computerized 
   records maintained in a controlled area are accessible only to 
   authorized personnel. Physical and electronic access is restricted to 
   individuals having a need for the record in the performance of their 
   official duties.
     Retention and disposal: 
       Disposition pending (until NARA has approved the retention and 
   disposition schedule for these records, treat records as permanent).
     System manager(s) and address: 
       DoD Public Key Infrastructure and Directory Service Project 
   Officer, 5111 Leesburg Pike, Suite 900, Falls Church, VA 22041-3205.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the DoD Public Key Infrastructure and Directory Service 
   Project Officer, 5111 Leesburg Pike, Suite 900, Falls Church, VA 
   22041-3205.
       Requests should contain the individual's full name, Social 
   Security Number, and date of birth.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the DoD 
   Public Key Infrastructure and Directory Service Project Officer, 5111 
   Leesburg Pike, Suite 900, Falls Church, VA 22041-3205.
       Requests should contain the individual's full name, Social 
   Security Number, and date of birth.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       The information is obtained from the subject individual, the 
   Defense Manpower Data Center, and other official personnel documents.
     Exemptions claimed for the system:
       None.

   #..K317.01

   #....System name: Mishap Report.

     System location: 
       Installations and Logistics Policy, Plans, and Oversight Office, 
   Code BI, Headquarters, Defense Information Systems Agency, 701 South 
   Courthouse Road, Arlington, VA 22204-2199.
     Categories of individuals covered by the system: 
       Those DISA civilian and military employees who receive a job-
   related injury or illness.
     Categories of records in the system: 
       Name, Social Security Number, age and sex of employee injured, 
   the Department, Agency, Branch, date and time of injury, nature of 
   injury/illness, brief description of injury and corrective action 
   taken.
     Authority for maintenance of the system: 
       29 CFR 1960.2; Pub. L. 91-596; EOs 12196 and 9397, DOD 
   Instruction 6055.1
   Purpose(s): 
       The Mishap Report establishes the requirements and 
   responsibilities for reporting all mishaps which result in injury, 
   occupational illness, and/or property damage, or which interrupt or 
   interfere with the orderly progress of normal DISA activities. The 
   information contained in the report will be used for mishap 
   prevention purposes only.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Currently paper records are stored in file folders, however in 
   the future computer storage will also be used.
     Retrievability: 
       Information is retrieved by the name, Social Security Number, and 
   date of injury.
     Safeguards: 
       Records are filed in a secure file system, accessible only to 
   authorized personnel who clearly have a need to know the information. 
   Doors are locked at night and the building has security guards.
     Retention and disposal: 
       Records are not permanent. They are retained for at least five 
   years following the end of the calendar year to which they relate and 
   then destroyed.
     System manager(s) and address: 
       Defense Information Systems Agency Safety and Occupational Health 
   Manager, Facilities Engineering and Building Services Branch, Code 
   H317, Headquarters, Defense Information Systems Agency, 701 South 
   Courthouse Road, Arlington, VA 22204-2199.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Facilities Engineering and Building Services Branch, 
   Code H317, Headquarters, Defense Information Systems Agency, 701 
   South Courthouse Road, Arlington, VA 22204-2199.
       The full name of the injured person and the date of injury will 
   be required to determine if the system contains a record. The 
   requestor may visit the Facilities Engineering and Building Services 
   Branch, Code H317 during normal working hours to obtain information 
   on whether the system contains records pertaining to him or her.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Facilities Engineering and Building Services Branch, Code H317, 
   Headquarters, Defense Information Systems Agency.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       Names and other personal information on those individuals in the 
   system are obtained/gathered by supervisors of injured employees, 
   recorded on DISA Form 73 and 74, and forwarded to the Safety and 
   Health Manager, Facilities Engineering and Building Services Branch, 
   Code H317.
     Exemptions claimed for the system:
       None.

   #..K660.01

   #....System name: 303-41-42 Claims Files, Requests for Waiver of Pay 
      and Allowances.

     System location: 
       Accounting and Finance Division, Code CPA, Headquarters, Defense 
   Information Systems Agency, 701 South Courthouse Road, Arlington, VA 
   22204-2199.
     Categories of individuals covered by the system: 
       Civilian employees or former civilian employees of DISA who 
   submit requests for waiver of claims of the U.S. arising from 
   erroneous overpayment of pay and allowances.
     Categories of records in the system: 
       The initial request for waiver of claim. The report of 
   investigation, including copies of all documentation, affidavits, 
   statements, vouchers, and other papers containing information bearing 
   on the case. A summary of the report of investigation and a register 
   of requests for waiver. Correspondence with the General Accounting 
   Office concerning claims waivers. Correspondence with the individual 
   who submitted the waiver request. Decisions concerning waivers of the 
   Comptroller, DISA or the Comptroller General of the United States.
     Authority for maintenance of the system: 
       5 U.S.C. 5584, Claims for Overpayment of Pay and Allowances, 
   Other Than Travel and Transportation Expenses and Allowances and 
   Relocation Expenses.
   Purpose(s): 
       Records residing in these files represent the history of a 
   request for waiver of claim and the action taken thereon, including 
   disposition.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Used by Comptroller, DISA or Comptroller General of the United 
   States to reach a decision concerning requests for waiver. Records 
   are used to administer and process requests for waivers of claims.
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       The record is stored in a locked safe.
     Retrievability: 
       Retrieved by the name of the individual who submits a request for 
   a waiver of claim.
     Safeguards: 
       Records are stored in a locked safe. Access is limited to Code 
   660, DISA, the investigating officer if other than from Code 660, and 
   the individual concerned, if he so desires, as well as the DISA 
   Counsel, the Director and personnel of the Claims Division of the 
   GAO.
     Retention and disposal: 
       Records are retained by Code 660, HQ DISA for 2 years, then 
   retired to Federal Records Center for permanent storage.
     System manager(s) and address: 
       Chief, Financial Services Division, Code 660, Headquarters, 
   Defense Information Systems Agency, 701 South Courthouse Road, 
   Arlington, VA 22204-2199.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Chief, Financial Services Division, Code 660, 
   Headquarters, Defense Information Systems Agency, 701 South 
   Courthouse Road, Arlington, VA 22204-2199.
       Individual must provide his full name and Social Security Number 
   to determine whether or not the system contains a record on him. For 
   personal visits the individual must present proof of identity to 
   include his full name and Social Security Number as well as positive 
   identification, such as identification card or driver's license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Chief, Financial Services Division, Code 660, Headquarters, Defense 
   Information Systems Agency, 701 South Courthouse Road, Arlington, VA 
   22204-2199 for assistance.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       Official Personnel Records of Individuals; Finance and Accounting 

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