Privacy Act: [K700.10] 603-08 Annual Classification Maintenance Review File....

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   Offices for financial records; individuals having knowledge 
   concerning the subject of the claim, for statements and affidavits; 
   and any other source from which pertinent information may be drawn.
     Exemptions claimed for the system:
       None.

   #..K700.01

   #....System name: Employee-Management Relations and Services Files.

     System location: 
       Primary System - Civilian Personnel, Plans, Programs, and 
   Oversight Office, Code BC, Center for Agency Services, Headquarters, 
   Defense Information Systems Agency.
       Decentralized Segments - DISA field activities in the Washington, 
   DC, metropolitan area.
     Categories of individuals covered by the system: 
       DISA civilian employees in the Washington Metropolitan Area who 
   have a requirement for the employee-management service except the 
   grievance file which is applicable to all DISA civilian employees.
     Categories of records in the system: 
       Blood donor program records, grievance file containing all 
   documents related to a grievance, reconsideration file containing all 
   documents relating to a negative determination of within-grade salary 
   increase and the request for reconsideration of the determination, 
   DISA Form 169, Exit Interview.
     Authority for maintenance of the system: 
       Federal Personnel Manual, Supplement 990-1, Book III, Part 531, 
   Section 531.407 Work of an Acceptable Level of Competence, Part 771, 
   Employee Grievances, Part 715, Subpart B. Voluntary Separations; 10 
   U.S.C 136.
   Purpose(s): 
       Used by the Civilian Personnel Office staffs and supervisors of 
   employees to process and record actions pertinent to employee-
   management relations and services.
       Used by the Director/Deputy Director and heads of major staff 
   elements DISA Headquarters and Commanders of DISA field activities in 
   the Washington Metropolitan Area to render decisions concerning 
   individual employees and as a basis for future management action.
       Used by DOD and Office of Personnel Management inspectors to 
   review records for compliance with applicable Federal Personnel 
   Manual policies.
       Used by the Office of Personnel Management to review agency 
   records concerning grievances and negative determinations of within-
   grade salary increase.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records stored in file folders and card files.
     Retrievability: 
       Information is retrieved by name.
     Safeguards: 
       Building employs security guards. Records are maintained by 
   operating officials in area accessible only to authorized personnel 
   who are properly screened and cleared and whose duties require them 
   to be in the area where records are maintained. Files are locked in 
   secure file cabinets during non-duty hours.
     Retention and disposal: 
       Records are retained for four years and subsequently destroyed, 
   except for blood donor records which are retained until the employee 
   terminates his/her employment with DISA after which time they are 
   destroyed.
     System manager(s) and address: 
       Primary System - Office of the Assistant to the Director for 
   Personnel, Code BC, Headquarters, Defense Information Systems Agency.
       Decentralized Segments - Directors of DISA field activities in 
   the Washington, DC, metropolitan area.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Office of the Assistant to the Director for 
   Personnel, Civilian Personnel Division, Code BC, Headquarters, 
   Defense Information Systems Agency or from the decentralized segments 
   at Civilian Personnel Offices of the appropriate DISA field activity 
   in the Washington, DC, metropolitan area.
       The full name of the requesting individual will be required to 
   determine if the system contains a record about him or her. The 
   requestor may visit the applicable civilian personnel office to 
   obtain information on whether the system contains records pertaining 
   to him or her. As proof of identity the requestor must present either 
   a current DISA identification badge or a driver's license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Office of the Assistant to the Director for Personnel, Civilian 
   Personnel Division, Code BC, Headquarters, Defense Information 
   Systems Agency or from the decentralized segments at Civilian 
   Personnel Offices of the appropriate DISA field activity in the 
   Washington, DC, metropolitan area.
       The full name of the requesting individual will be required to 
   determine if the system contains a record about him or her. The 
   requestor may visit the applicable civilian personnel office to 
   obtain information on whether the system contains records pertaining 
   to him or her. As proof of identity the requestor must present either 
   a current DISA identification badge or a driver's license.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       Official personnel folder, individual employees, employee 
   representatives, supervisors of employees, civilian personnel staff, 
   hearing examiners reports and other reports of investigation, 
   statements of witnesses and management representatives.
     Exemptions claimed for the system:
       None.

   #..K700.02

   #....System name: Civilian Awards Program File.

     System location: 
       Primary System - Civilian Personnel, Plans, Programs, and 
   Oversight Office, Code BC, Center for Agency Services, Headquarters, 
   Defense Information Systems Agency.
       Decentralized Segments - DISA field activities.
     Categories of individuals covered by the system: 
       DISA civilian employees who merit special recognition for 
   performance either within or outside the employee's job 
   responsibilities and length of service to the Government. Suggestions 
   from civilian and military personnel assigned to Defense Information 
   Systems Agency, DOD and other government agencies.
     Categories of records in the system: 
       File contains copies of minutes of DISA Awards Board meetings, 
   action by approving officials, record of individuals receiving 
   awards, DISA Form 89, Service Award Work Sheet and Record, 
   suggestions and report of evaluation of suggestions, and related 
   correspondence.
     Authority for maintenance of the system: 
       Federal Personnel Manual, Chapters 430 Performance Evaluation, 
   450 Incentive Awards, 531 Pay Under the General Schedule
       DOD Directive 5120.15, DOD Incentive Awards Program; Assignment 
   of responsibility.
       DOD Instruction 5120.16, DOD Incentive Awards Program: Policies 
   and Standards.
   Purpose(s): 
       Used by the civilian personnel office staff to process and record 
   actions for individuals who merit special recognitions.
       Used by suggestion evaluators in the Defense Information Systems 
   Agency, DOD and other government agencies to recommend adoption or 
   non-adoption of suggestions.
       Used by the DOD and Civil Service Commission to process and 
   approve nominations for awards.
       Used by DISA Awards Boards to review nominations for awards and 
   recommend approval/disapproval to the Director, DISA.
       Used by the Director DISA to approve/disapprove recommendation 
   for awards.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records in file folders.
     Retrievability: 
       Information is accessed and retrieved by name and type of award.
     Safeguards: 
       Building employs security guards. Records are maintained in file 
   cabinets with a combination locks and are accessible only to 
   authorized personnel who are properly screened and cleared and whose 
   duties require them to be in the area where records are maintained.
     Retention and disposal: 
       Records are not permanent. They are retained in active file for 
   two calendar years and subsequently destroyed except for minutes of 
   Awards Boards which are retained for five years and subsequently 
   destroyed.
     System manager(s) and address: 
       Primary System - Office of the Assistant to the Director for 
   Personnel, Code 700, Headquarters, Defense Information Systems 
   Agency.
       Decentralized Segments - Directors, Commanders and Chiefs of DISA 
   field activities.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Office of the Assistant to the Director for 
   Personnel, Civilian Personnel Division, Code 720, Headquarters, 
   Defense Information Systems Agency or to the Directors, Commanders 
   and Chiefs of DISA field activities.
       The full name of the requesting individual will be required to 
   determine if the system contains a record about him or her. The 
   requestor may visit the applicable civilian personnel office to 
   obtain information on whether the system contains records pertaining 
   to him or her. As proof of identity the requestor must present either 
   a current DISA identification badge or a driver's license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Office of the Assistant to the Director for Personnel, Civilian 
   Personnel Division, Code, Headquarters, Defense Information Systems 
   Agency or to the Director, Commander or Chief of the appropriate DISA 
   field activity.
     Contesting record procedures: 
       DISA's rules for accessing records, for contesting contents and 
   appealing initial agency determinations are published in DISA 
   Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
   system manager.
     Record source categories: 
       Official Personnel Folder, supervisors of employees, individuals 
   submitting suggestions, evaluators of suggestions, DISA Awards 
   Boards, civilian personnel office staff, DOD, Civil Service 
   Commission.
     Exemptions claimed for the system:
       None.

   #..K700.03

   #....System name: Manpower and Personnel System (MAPS).

     System location: 
       Primary System - Civilian Personnel, Plans, Programs, and 
   Oversight Office, Code BC, Center for Agency Services, Headquarters, 
   Defense Information Systems Agency.
       Decentralized Segments - DISA Field Activities.
     Categories of individuals covered by the system: 
       All civilian and military personnel currently or formerly 
   employed by or assigned to the DISA.
     Categories of records in the system: 
       System contains personal information in several categories: 
   Biographical data (Name, Social Security Number, Sex, Minority Group 
   Indicator, birth date, citizenship, DISA employment (DISA start date 
   recruitment source, DISA service computation date, geographic 
   location, Submitting Office Number, DISA Area, Office Code, Salary, 
   appointment type, work schedule, pay plan, grade, step, date of 
   grade, pay determinant, pay basis, date of last within-grade, 
   competitive level, tenure-excepted, reemployed employee code, 
   position code, position description number, job title, career field, 
   civilian job code, function code for scientists and engineers, 
   rotation date, not-to-exceed code, not-to-exceed date, nature of 
   action code, performance rating date, performance rating code, 
   supervisor code, reason for departure code, type of promotion, 
   Vietnam era indicator; military service information; service 
   component, branch of service, date of commission, primary job code, 
   secondary job code, tertiary job code, added job code, permanent 
   grade, date of permanent grade, military education level, rating 
   official, military performance rating, military job code, office 
   assignment of military rater, endorsing Official, Office Assignment 
   of Military Indorser, MOS Prefix, MOS Suffix); civilian federal 
   employment (Service Computation Date, Date Entered Federal Service, 
   Veterans Preference, Reduction In Force code, Tenure group, Probation 
   start date, Career start date, Leave Category, Handicap Code, 
   Position Occupied Code); education (education level, academic 
   specialty, year of degree), (Type of training, purpose of training, 
   training facility, course number, course name, on-duty training 
   hours, off-duty training hours, direct training costs, indirect 
   training costs, Date of Training, Training Status, Training Sponsor, 
   Special Interest Training, Degree Program School, Type of Degree 
   Program, academic specialty of degree Total training, - Total 
   training hours, - Type of competitive training; Awards and 
   recognition (Type of award, date of award, amount of award. 
   Intangible awards); Benefits (Federal Employees Group Life Insurance 
   Coverage, Federal Employees Health Benefits Plan, Federal Employees 
   Health Benefits Carrier; Locator Information); (Home Phone Number, 
   Office Phone Number, DISA Building Number, Room Number).
       Note: This information is being retained as a result of court 
   order.
     Authority for maintenance of the system: 
       10 U.S.C. 133(b).
   Purpose(s): 
       DISA and DISA Field Activities - collect and maintain personal 
   data for internal management purposes and to meet external report 
   requirements. Data is used by the Director, DISA and those DISA 
   officials to whom the Director has delegated authority to command, 
   organize, direct, and manage the DISA and DISA Field Activities.
       Civil Service Commission and DOD - data is used for statistical 
   and by name reports.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' set forth at the beginning of the 
   DISA's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Computer magnetic tapes/disks/drums and/or punched cards.
     Retrievability: 
       Retrieved by Social Security Number or random access.
     Safeguards: 
       System is in areas accessible only to authorized personnel who 
   are properly screened, cleared and trained. Building employs security 
   guards to control access. Computer software restricts access by use 
   of a series of passwords and levels of security codes for each data 
   element.
     Retention and disposal: 
       Records are permanent. They are retained in the active system 
   during the individuals employment/assignment to DISA. Upon departure 
   from DISA, individual records are transferred to a history file 
   within DISA.
     System manager(s) and address: 
       Assistant Deputy Director for Civilian Personnel, Code 306, 
   Personnel and Administration Directorate, HQ Defense Information 
   Systems Agency.

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