Privacy Act: [KMIN.01] Minority Identification File List....

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   may be disclosed as a routine use to a Federal, state, or local 
   agency maintaining civil, criminal, or other relevant enforcement 
   information or other pertinent information, such as current licenses, 
   if necessary to obtain information relevant to a component decision 
   concerning the hiring or retention of an employee, the issuance of a 
   security clearance, the letting of a contract, or the issuance of a 
   license, grant or other benefit.

             DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed to a Federal agency, in response to its request, in 
   connection with the hiring or retention of an employee, the issuance 
   of a security clearance, the reporting of an investigation of an 
   employee, the letting of a contract, or the issuance of a license, 
   grant or other benefit by the requesting agency, to the extent that 
   the information is relevant and necessary to the requesting agency's 
   decision on the matter.

                   CONGRESSIONAL INQUIRIES ROUTINE USE

       Disclosure from a system of records maintained by this component 
   may be made to a Congressional office from the record of an 
   individual in response to an inquiry from the Congressional office 
   made at the request of that individual.

                  PRIVATE RELIEF LEGISLATION ROUTINE USE

       Relevant information contained in all systems of records of the 
   Department of Defense published on or before August 22, 1975, may be 
   disclosed to the Office of Management and Budget in connection with 
   the review of private relief legislation as set forth in OMB Circular 
   A-19 at any stage of the legislative coordination and clearance 
   process as set forth in that Circular.

       DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed to foreign law enforcement, security, investigatory, 
   or administrative authorities in order to comply with requirements 
   imposed by, or to claim rights conferred in, international agreements 
   and arrangements including those regulating the stationing and status 
   in foreign countries of Department of Defense military and civilian 
   personnel.

       DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE

       Any information normally contained in IRS Form W-2 which is 
   maintained in a record from a system of records maintained by this 
   component may be disclosed to state and local taxing authorities with 
   which the Secretary of the Treasury has entered into agreements 
   pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only 
   to those state and local taxing authorities for which an employee or 
   military member is or was subject to tax regardless of whether tax is 
   or was withheld. This routine use is in accordance with Treasury 
   Fiscal Requirements Manual Bulletin Number 76-07.

       DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE

       A record from a system of records subject to the Privacy Act and 
   maintained by this component may be disclosed to the Office of 
   Personnel Management concerning information on pay and leave, 
   benefits, retirement deductions, and any other information necessary 
   for the Office of Personnel Management to carry out its legally 
   authorized Government-wide personnel management functions and 
   studies.

    DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to any component of the Department 
   of Justice for the purpose of representing the Department of Defense, 
   or any officer, employee or member of the Department in pending or 
   potential litigation to which the record is pertinent.

      DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE

       Information as to current military addresses and assignments may 
   be provided to military banking facilities who provide banking 
   services overseas and who are reimbursed by the Government for 
   certain checking and loan losses. For personnel separated, 
   discharged, or retired from the Armed Forces, information as to last 
   known residential or home of record address may be provided to the 
   military banking facility upon certification by a banking facility 
   officer that the facility has a returned or dishonored check 
   negotiated by the individual or the individual has defaulted on a 
   loan and that if restitution is not made by the individual, the U.S. 
   Government will be liable for the losses the facility may incur.

    DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION 
                               ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the General Services 
   Administration for the purpose of records management inspections 
   conducted under authority of 44 U.S.C. 2904 and 2906.

     DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS 
                        ADMINISTRATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the National Archives and 
   Records Administration for the purpose of records management 
   inspections conducted under authority of 44 U.S.C. 2904 and 2906.

       DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the Merit Systems Protection 
   Board, including the Office of the Special Counsel for the purpose of 
   litigation, including administrative proceedings, appeals, special 
   studies of the civil service and other merit systems, review of OPM 
   or component rules and regulations, investigation of alleged or 
   possible prohibited personnel practices; including administrative 
   proceedings involving any individual subject of a DOD investigation, 
   and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as 
   may be authorized by law.

                 COUNTERINTELLIGENCE PURPOSES ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use outside the DOD or the U.S. 
   Government for the purpose of counterintelligence activities 
   authorized by U.S. Law or Executive Order or for the purpose of 
   enforcing laws which protect the national security of the United 
   States.

   #..HDTRA 001

   #....System name: 

       Employee Assistance Program.
     System location: 
       Office of Manpower and Personnel, Defense Threat Reduction 
   Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
       Civilian Personnel Office, Building 20203A, Kirtland Air Force 
   Base, Albuquerque, NM 87115-5000.
     Categories of individuals covered by the system: 
       All civilian employees in appropriated and non-appropriated fund 
   activities who are referred by management for, or voluntarily 
   request, counseling assistance.
     Categories of records in the system: 
       Case records on employees which are maintained by counselors, 
   supervisors, and civilian personnel offices, that consist of 
   information on condition, current status, and progress of employees 
   or dependents who have alcohol, drug, or emotional problems 
   (referrals only).
     Authority for maintenance of the system: 
       The Drug Abuse Prevention, Treatment, and Rehabilitation Act, as 
   amended; Employee Assistance Program, 42 CFR Chapter I, Subchapter A; 
   5 U.S.C. 7904 and E.O. 9397 (SSN).
   Purpose(s): 
       For use by the Drug and Alcohol Abuse Coordinator in referring 
   individuals for counseling and by management officials for follow-up 
   actions.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       In order to comply with provisions of 42 U.S.C. 290dd-2, the DTRA 
   ``Blanket Routine Uses'' do not apply to this system of records.
       Records in this system may not be disclosed without the prior 
   written consent of such patient, unless the disclosure would be:
       To medical personnel to the extent necessary to meet a bona fide 
   medical emergency.
       To qualified personnel for the purpose of conducting scientific 
   research, management audits, financial audits, or program evaluation, 
   but such personnel may not identify, directly or indirectly, any 
   individual patient in any report of such research, audit, or 
   evaluation, or otherwise disclose patient identities in any manner; 
   and
       If authorized by an appropriate order of a court of competent 
   jurisdiction granted after application showing good cause therefor.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Case records are stored in paper file folders.
     Retrievability: 
       Retrieved by the individuals Social Security Number.
     Safeguards: 
       Buildings are protected by security guards and an intrusion alarm 
   system. Records are maintained in locked security containers 
   accessible only to personnel who are properly screened, cleared and 
   trained.
     Retention and disposal: 
       Records are purged of identifying information within five years 
   after termination of counseling or destroyed when they are no longer 
   useful.
     System manager(s) and address: 
       Chief, Manpower and Personnel, Defense Threat Reduction Agency, 
   45045 Aviation Drive, Dulles, VA 20166-7517.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system of records should address 
   written inquiries to the General Counsel, Defense Threat Reduction 
   Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
       The letter should contain the full name, Social Security Number, 
   and signature of the requester and the approximate period of time, by 
   date, during which the case record was developed.
     Record access procedures:
       Individuals seeking access to records about themselves contained 
   in this system of records should address written inquiries to the 
   General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
   Drive, Dulles, VA 20166-7517.
       The letter should contain the full name, Social Security Number, 
   and signature of the requester and the approximate period of time, by 
   date, during which the case record was developed.
     Contesting record procedures: 
       The DTRA rules for accessing records and for contesting contents 
   and appealing initial agency determinations are published in DTRA 
   Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
   General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
   Drive, Dulles, VA 20166-7517.
     Record source categories: 
       Counselors, other officials, individuals or practitioners, and 
   other agencies both in and outside of Government.
     Exemptions claimed for the system:
       None.

   #..HDTRA 002

   #....System name: 

       Employee Relations.
     System location: 
       Office of Manpower and Personnel, Defense Threat Reduction 
   Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
       Civilian Personnel Office, Building 20203A, Kirtland Air Force 
   Base, Albuquerque, NM 87115-5000.
     Categories of individuals covered by the system: 
       Civilian employees and former employees paid from appropriated 
   funds serving under career, career-conditional, temporary and 
   excepted service appointments on whom suitability, discipline, 
   grievance, and appeal records exist.
     Categories of records in the system: 
       Documents and information pertaining to discipline, grievances, 
   and appeals.
     Authority for maintenance of the system: 
       5 U.S.C. 1302, 3301, 3302, 7301; E.O. 11557; E.O. 11491; E.O. 
   12564 and E.O. 9397 (SSN).
   Purpose(s): 
       For use by agency officials and employees in the performance of 
   their official duties related to management of civilian employees and 
   the processing, administration and adjudication of discipline, 
   grievances, suitability and appeals.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Appeals examiners of the Merit Systems Protection Board to 
   adjudicate appeals.
       The Comptroller General or his authorized representatives and the 
   Attorney General of the United States or his authorized 
   representatives in connection with grievances, disciplinary actions, 
   suitability, and appeals, and to Federal Labor Relations officials in 
   the performance of official duties.
       The `Blanket Routine Uses' published at the beginning of DTRA's 
   compilation of system of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are stored in paper folders.
     Retrievability: 
       Records at Defense Threat Reduction Agency are retrieved 
   alphabetically by last name of individual. Records at Kirtland Air 
   Force Base are filed by Social Security Number.
     Safeguards: 
       Buildings are protected by security guards and an intrusion alarm 
   system. Records are maintained in locked security containers in a 
   locked room accessible only to personnel who are properly screened, 
   cleared and trained.
     Retention and disposal: 
       Records are destroyed upon separation of the employee from the 
   agency or in accordance with appropriate records disposal schedules.
     System manager(s) and address: 
       Chief, Manpower and Personnel, Defense Threat Reduction Agency, 
   45045 Aviation Drive, Dulles, VA 20166-7517.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system of records should address 
   written inquiries to the General Counsel, Defense Threat Reduction 
   Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
       The letter should contain the full name and signature of the 
   requester and the approximate period of time, by date, during which 
   the case record was developed.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system of records should address written inquiries 
   to the General Counsel, Defense Threat Reduction Agency, 45045 
   Aviation Drive, Dulles, VA 20166-7517.
       The letter should contain the full name and signature of the 
   requester and the approximate period of time, by date, during which 
   the case record was developed.
     Contesting record procedures: 
       The DTRA rules for accessing records and for contesting contents 
   and appealing initial agency determinations are published in DTRA 

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