Privacy Act: [KMIN.01] Minority Identification File List....

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   Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
   General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
   Drive, Dulles, VA 20166-7517.
     Record source categories: 
       Supervisors or other appointed officials designated for this 
   purpose.
     Exemptions claimed for the system:
       None.

   #..HDTRA 004

   #....System name: 

       Nuclear Weapons Accident Exercise Personnel Radiation Exposure 
   Records.
     System location: 
       Defense Nuclear Weapons School, Defense Threat Reduction Agency, 
   1900 Wyoming Boulevard, SE, Kirtland Air Force Base, Albuquerque, NM 
   87117-5669.
     Categories of individuals covered by the system: 
       Military and civilian employees of the Department of Defense and 
   other federal, state, and local government agencies, contractor 
   personnel, and visitors from foreign countries, who participated in 
   planned exercises.
     Categories of records in the system: 
       Name; Social Security Number; date of birth; service; grade/rank; 
   specialty code; job series or profession; experience with radioactive 
   materials such as classification as `radiation worker;' use of film 
   badge or other dosimetric device; respiratory protection equipment; 
   training and actual work in anti-contamination clothing and 
   respirators; awareness of radiation risks associated with exercises; 
   previous radiation exposure; role in exercise; employer/organization 
   mailing address and telephone; unit responsible for individuals 
   radiation exposure records; time in exercise radiological control 
   area; and external and internal radiation monitoring and/or dosimetry 
   results.
     Authority for maintenance of the system: 
       42 U.S.C. 2013 and 2201 (Atomic Energy Act of 1954) and 10 CFR 
   parts 10 and 20; 5 U.S.C. 7902 and 84 Stat. 1599 (Occupational Safety 
   and Health Act of 1970) and 29 CFR subparts 1910.20 and 1910.96; E.O. 
   12196, as amended, February 26, 1980, (Occupational Safety and Health 
   Programs for Federal Employees); and E.O. 9397 (SSN).
   Purpose(s): 
       For use by agency officials and employees in determining and 
   evaluating individual and exercise collective radiation doses and in 
   reporting dosimetry results to individuals.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Officials and employees of other government agencies, authorized 
   government contractors, current or potential employers, national, 
   state and local government organizations and foreign governments in 
   the performance of official duties related to evaluating, reporting 
   and documenting radiation dosimetry data.
       Officials of government investigatory agencies in the performance 
   of official duties relating to enforcement of Federal rules and 
   regulations.
       The `Blanket Routine Uses' published at the beginning of DTRA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, assessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are stored on computer printouts and in paper files 
   folders.
     Retrievability: 
       Records may be retrieved by names, Social Security Number, 
   service or organization, grade/rank, dosimeter number, or date and 
   place of participation.
     Safeguards: 
       Records and computer printouts are available only to authorized 
   persons with an official need to know. The files are in a secure 
   office area with limited access during duty hours. The office is 
   locked during non-duty hours.
     Retention and disposal: 
       All records are retained permanently.
     System manager(s) and address: 
       Commander, Defense Nuclear Weapons School, Defense Threat 
   Reduction Agency, 1900 Wyoming Boulevard, SE, Kirtland Air Force 
   Base, Albuquerque, NM 87117-5669.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system of records should address 
   written inquiries to the General Counsel, Defense Threat Reduction 
   Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
       Inquiry should contain full name and Social Security Number of 
   the individual and applicable dates of participation, if available. 
   Visits can be arranged with the system manager.
     Record access procedures:
       Individuals seeking access to information about themselves 
   contained in this system of records should address inquiries to the 
   General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
   Drive, Dulles, VA 20166-7517.
       Inquiry should contain full name and Social Security Number of 
   the individual and applicable dates of participation, if available. 
   Visits can be arranged with the system manager.
       Requests from current or potential employers must include a 
   signed authorization from the individual.
     Contesting record procedures: 
       The DTRA rules for accessing records and for contesting contents 
   and appealing initial agency determinations are published in DTRA 
   Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
   General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
   Drive, Dulles, VA 20166-7517.
     Record source categories: 
       Information in this system of records was supplied directly by 
   the individual; or derived from information supplied by the 
   individual; or supplied by a contractor or government dosimetry 
   service; or developed by radiation measurements at the exercise site.
     Exemptions claimed for the system:
       None.

   #..HDTRA 005

   #....System name: 

       Manpower/Personnel Management System.
     System location: 
       Primary location: Office of Manpower and Personnel, Defense 
   Threat Reduction Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
       Secondary locations: Office of Manpower and Personnel, Defense 
   Threat Reduction Agency, 6801 Telegraph Road, Alexandria, VA 22310-
   3398.
       Technology Security Directorate, Defense Threat Reduction Agency, 
   400 Army Navy Drive, Arlington, VA 22202-2884.
       Defense Threat Reduction Agency, Albuquerque Operations, 1680 
   Texas Street, SE, Kirtland Air Force Base, Albuquerque, NM 87117-5669 
   and Johnston Atoll.
     Categories of individuals covered by the system: 
       Any individual, military or civilian, employed by DTRA.
     Categories of records in the system: 
       File contains the following information on all personnel assigned 
   to DTRA: Social Security Number; agency; employee name; birth date; 
   veteran's preference; tenure group; service computation date; federal 
   employees group life insurance; time and attendance, leave, and 
   overtime approval forms; retirement code; nature of action code; 
   effective date of action; position number; pay plan; occupation code; 
   functional classification code; grade; step; pay basis; salary; 
   supervisory position; location code/duty station; position occupied; 
   work schedule; pay rate determinant; sex; citizen status; date 
   entered present grade; date entered present step; separation date; 
   reason for separation (quit code); cost center; academic discipline; 
   career conditional appointment date (conversion to career); education 
   level; degree date; purpose of training; type of training; source of 
   training; special interest; direct cost; indirect cost; date of 
   completion; on-duty hours; off-duty hours; JTD paragraph number; JTD 
   line number; competitive level; military service retirement date; 
   uniformed service; joint specialty officer; service position number; 
   career status; officer evaluation report date (Army only); highest 
   professional military education; rank; grade; status of incumbent in 
   Personnel Reliability Program (PRP); date of latest PRP 
   certification;' promotion sequence number; service commissioned 
   (military); service pay grade (rank); Agency sub-element code; 
   submitting office number; retired military code; bureau; unit 
   identification code; program element code; civil function code; 
   guard/reserve technician; appropriation code; active/inactive 
   strength designation; work center code; projected vacancy date; 
   targeted grade; position title; date of last equivalent increase; 
   fair labor standards act designator; health benefits enrollment code; 
   type and date of incentive award; civil service or other legal 
   authority; date probationary period begins; performance rating; due 
   date for future action; position tenure; leave category; personnel 
   authorized; projected personnel requirement; special experience 
   identifiers; additional duties; manpower track: facility; branch of 
   service; date of rank; primary/Alternate specialty; control 
   specialty; last OER/EER; total commissioned service date; total 
   active service date; date of arrival; projected rotation date; 
   security clearance; marital status; spouse's name; dependents; 
   address (Number and street, city, state, Zip Code); phones (home and 
   duty); handicap code; minority group designator; aggregate program 
   element code; position indicator; academic degree requirements; 
   directorate/department, division, branch, and section office titles; 
   service authorization position number; physical profile; nature of 
   action code No. 2; annuitant indicator; Vietnam veteran; entered 
   present position; future action type; agency submitting element; 
   submitting office code; merit pay designator; bargaining unit 
   designator; old Social Security Number; course title host; tuition; 
   Transportation Per Diem; hourly rate; training grade level; 
   administrative cost; type of career training program.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, 4103; Pub. 
   L. 89-554, September 6, 1966; and E.O. 9397 (SSN).
   Purpose(s): 
       For use by officials and employees of the Defense Threat 
   Reduction Agency in the performance of their official duties related 
   to the management of civilian and military employee programs and for 
   preparation and publication of personnel rosters to facilitate 
   communications/contact for official, or emergency purposes.
       To compile and consolidate reports relating to manpower 
   authorization/assigned strengths and to record personnel data and use 
   that data to compile information as required by management officials 
   within the agency.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       Representatives of the Merit Systems Protection Board on matters 
   relating to the inspection, survey, audit or evaluation of the 
   civilian programs or such other matters under the jurisdiction of 
   that organization.
       The Comptroller General or any of his authorized representatives 
   in the course of performance of duties of the General Accounting 
   Office relating to civilian programs.
       Duly appointed Hearing Examiners or Arbitrators for the purpose 
   of conducting hearings in connection with an employee grievance.
       The ``Blanket Routine Uses'' published at beginning of DTRA's 
   compilation of systems of records notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Automated records are stored on magnetic tapes, discs, computer 
   printouts, and on punched cards. Manual records are stored in paper 
   file folders and card file boxes.
     Retrievability: 
       Automated records are retrieved by employee name, Social Security 
   Number or Position Service Number (PSN). Manual records are retrieved 
   by employee's last name and PSN.
     Safeguards: 
       The computer facility and data base are located in a restricted 
   area accessible only to authorized personnel that are properly 
   screened, cleared, and trained. Terminal users are within a 
   restricted area. Use of these terminals are by authorized personnel 
   who have a need to acquire data from the database. Terminal users are 
   cleared, provided proper training and are assigned a password/code to 
   retrieve data. Manual records and computer printouts are available 
   only to authorized personnel having a need to know. Buildings are 
   protected by security guards and/or an intrusion alarm system.
     Retention and disposal: 
       Computer magnetic tapes are permanent. Manpower's manual records 
   are maintained indefinitely and all personnel manual records are kept 
   until the employee departs. Monthly reports are destroyed at the end 
   of each fiscal year; annual reports are retained in 5-year blocks, 
   transferred to the Washington National Records Center, and offered to 
   National Archives and Records Administration 20 years after cutoff.
     System manager(s) and address: 
       Chief, Manpower and Personnel, Defense Threat Reduction Agency, 
   45045 Aviation Drive, Dulles, VA 20166-7517.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system of records should address 
   written inquiries to the General Counsel, Defense Threat Reduction 
   Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
       The letter should contain the full name, Social Security Number, 
   and signature of the requester and the approximate period of time, by 
   date, during which the record was developed.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system of records should address written inquiries 
   to the General Counsel, Defense Threat Reduction Agency, 45045 
   Aviation Drive, Dulles, VA 20166-7517.
       Written requests for information should contain the full name, 
   Social Security Number, and signature of individual. For personal 
   visits, the individual should provide military or civilian 
   identification card.
     Contesting record procedures: 
       The DTRA rules for accessing records and for contesting contents 
   and appealing initial agency determinations are published in DTRA 
   Instruction 5400.11B; 32 CFR part 318; or may be obtained from the 
   General Counsel, Defense Threat Reduction Agency, 45045 Aviation 
   Drive, Dulles, VA 20166-7517.
     Record source categories: 
       Information is extracted from military and civilian personnel 
   records, Joint Manpower Program documents and voluntarily submitted 
   by individual.
     Exemptions claimed for the system:
       None.

   #..HDTRA 006

   #....System name: 

       Employees Occupational Health Programs.
     System location: 
       Office of Safety and Occupational Health, Defense Threat 
   Reduction Agency, 45045 Aviation Drive, Dulles, VA 20166-7517.
     Categories of individuals covered by the system: 
       Any individual, military or civilian, employed by the Defense 
   Threat Reduction Agency (DTRA) and General Services Agency employees 
   assigned to DTRA.
     Categories of records in the system: 
       File contains a variety of records relating to an employee's 
   participation in the DTRA Occupational Health Program. Information 
   which may be included in this system are the employee's name, Social 
   Security Number, date of birth, weight, height, blood pressure, 
   medical history, blood type, nature of injury or complaint, type of 
   treatment/medication received, immunizations, examination findings 
   and laboratory findings, exposure to occupational hazards.
     Authority for maintenance of the system: 
       5 U.S.C. 7901 et seq., Pub. L. 79-658; and E.O. 9397 (SSN).
   Purpose(s): 
       For use by authorized medical personnel in providing any medical 
   treatment or referral; to provide information to agency management 
   officials pertaining to job-related injuries or potential hazardous 
   conditions' and to provide information relative to claims or 
   litigation.
     Routine uses of records maintained in the system, including 

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