Privacy Act: [N01000-4]...

	Web GovRecords.org

       Requests should contain full name, rank, and Social Security 
   Number. Personal visits may be made to the same address. Visitors 
   must be prepared to show Naval Research I.D. Card.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this system of records should address written inquiries to the 
   Reserve Coordinator, Code 09R, Office of Naval Research, Ballston 
   Centre, Tower One, 800 North Quincy Street, Arlington, VA 22217-5660.
       Requests should contain full name, rank, and Social Security 
   Number. Personal visits may be made to the same address. Visitors 
   must be prepared to show Naval Research I.D. Card.
     Contesting record procedures: 
       The Navy's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       Provided by individual upon first reporting to reserve unit.
     Exemptions claimed for the system:
       None.

   #..N01000-5

   #....System name: 

       Naval Clemency and Parole Board Files.
     System location: 
       Naval Clemency and Parole Board, 720 Kennon Street SE, Room 308, 
   Washington Navy Yard, DC 20374-5023
     Categories of individuals covered by the system: 
       Members or former members of the Navy, Marine Corps, or Coast 
   Guard whose cases have been or are being considered by the Naval 
   Clemency and Parole Board.
     Categories of records in the system: 
       The file contains individual applications for clemency and/or 
   parole, reports and recommendations thereon indicating progress in 
   confinement or while awaiting completion of appellate review if not 
   confined, or on parole; correspondence between the individual or his 
   counsel and the Naval Clemency and Parole Board or other Navy 
   offices; other correspondence concerning the case; the court-martial 
   order and staff Judge Advocate's review; records of trial; and a 
   summarized record of the proceedings of the Board.
     Authority for maintenance of the system: 
       10 U.S.C. 874(a), 952-954; 42 U.S.C. 10601 et seq.; Victim's 
   Rights and Restitution Act of 1990 as implemented by DoD Instruction 
   1030.2, Victim and Witness Assistance Procedures, SECNAVINST 5815.3H, 
   Department of the Navy Clemency and Parole Systems; and E.O. 9397 
   (SSN).
   Purpose(s): 
       The file is used in conjunction with periodic review of the 
   member's or former member's case to determine whether or not clemency 
   or parole is warranted. The file is referred to in answering 
   inquiries from the member or former member or their counsel. The file 
   is referred to by the Naval Discharge Review Board and the Board for 
   Correction of Naval Records in conjunction with their subsequent 
   review of applications from members or former members. The file is 
   also used by counsel in connection with representation of members or 
   former members before the Naval Clemency and Parole Board.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       To victims and witnesses of a crime for purposes of providing 
   information regarding the investigation and disposition of an offense 
   (Victim's Rights and Restitution Act of 1990).
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records and computerized data base.
     Retrievability: 
       Name and Social Security Number.
     Safeguards: 
       Files are kept within the Naval Clemency and Parole Board 
   administration office. Access during business hours is controlled by 
   Board personnel. The office is locked at the close of business. 
   Computerized data base is password protected.
     Retention and disposal: 
       Files are transferred to the Washington National Records Center, 
   4205 Suitland Road, Suitland, MD 20409 one year after discharge of 
   individual from the naval service. Files are destroyed after 25 years 
   after cut-off.
     System manager(s) and address: 
       Director, Naval Council of Personnel Boards, Department of the 
   Navy, 720 Kennon Street SE, Room 309, Washington Navy Yard, DC 20374-
   5023.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Director, Naval Council of Personnel Boards, 
   Department of the Navy, 720 Kennon Street SE, Room 309, Washington 
   Navy Yard, DC 20374-5023.
       Requests should contain full name and Social Security Number and 
   must be signed.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Director, Naval Council of Personnel Boards, Department of the Navy, 
   720 Kennon Street SE, Room 309, Washington Navy Yard, DC 20374-5023.
       Requests should contain full name and Social Security Number and 
   must be signed.
     Contesting record procedures: 
       The Navy's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       Information contained in the file is obtained from the member or 
   former member or from those acting in their behalf, from confinement 
   facilities, from military commands and offices, from personnel 
   service records and medical records, and from civilian law 
   enforcement agencies or individuals.
     Exemptions claimed for the system:
       Parts of this system may be exempt pursuant to 5 U.S.C. 
   552a(j)(2) if the information is compiled and maintained by a 
   component of the agency which performs as its principle function any 
   activity pertaining to the enforcement of criminal laws.
       An exemption rule for this system has been promulgated in 
   accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) 
   and (e) and published in 32 CFR part 701, subpart G. For additional 
   information contact the system manager.

   #..N01001-1

   #....System name: 

       Database of Reserve/Retired Judge Advocates and Legalmen.
     System location: 
       Office of the Judge Advocate General (Code 62), Department of the 
   Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, 
   Washington, DC 20374-5066.
     Categories of individuals covered by the system: 
       Reserve and retired officers of the Judge Advocate General's 
   Corps and reserve and retired legalmen.
     Categories of records in the system: 
       Personal and professional information such as: Full name and 
   nickname; Social Security Number, date of birth; home address; home 
   and office telephone/FAX/pager numbers; e-mail address; gender; 
   spouse's name, school year and degrees earned, etc. Military 
   information [i.e., rank/date of rank; branch of service; lineal 
   number; date of entrance on duty (enlisted); pay entry base data; 
   date commissioned; date retired; military accomplishments; Naval 
   Officer Billet Codes; Naval Enlisted Billet Code; military 
   decorations; Naval Reserve Awards; letters of appreciation; Sailor of 
   the Quarter/Year; military courses completed and dates attended; 
   military certificates (e.g., Career Counselor, Surface Warfare, Naval 
   Aviator); foreign language skills, Readiness Command; Unit Reserve 
   Unit Identification Code; unit name; current unit; position; date 
   joined unit; primary type of employment; employer/agency; job title; 
   etc.). Civilian job information, such as Civilian Occupational Codes; 
   Federal and State Courts admitted; address of employer; etc.
     Authority for maintenance of the system: 
       10 U.S.C. 806 and E.O. 9397 (SSN).
   Purpose(s): 
       To facilitate liaison between Naval Reserve Law Units, Law 
   Program Director, Director, Naval Reserve Law Programs, and the 
   Navy's legal assistance program.
       To maintain a directory of Naval Reserve Judge Advocates' 
   location, reserve assignment, etc. Information in the directory is 
   made available to Navy Judge Advocates, active and reserve, to enable 
   them to locate and identify the legal expertise of Naval Reserve 
   Judge Advocates in the various states with varying legal 
   qualifications and state licenses, and to permit contact between Navy 
   Judge Advocates.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Computer and paper records.
     Retrievability: 
       By name.
     Safeguards: 
       Computer database is password protected.
     Retention and disposal: 
       Records are kept until the person is deceased.
     System manager(s) and address: 
       Deputy Assistant Judge Advocate General (Reserve and Retired 
   Personnel Programs), Department of the Navy, Washington Navy Yard, 
   1322 Patterson Street, SE, Washington, DC 20374-5066.
     Notification procedure: 
       Individuals seeking to determine whether this system contains 
   information about themselves should address written inquiries to the 
   Deputy Assistant Judge Advocate General (Reserve and Retired 
   Personnel Programs), Department of the Navy, Washington Navy Yard, 
   1322 Patterson Street, SE, Washington, DC 20374-5066.
       The request should contain full name and address of the 
   individual concerned and should be signed.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system of records should address written inquiries 
   to the Deputy Assistant Judge Advocate General (Reserve and Retired 
   Personnel Programs), Department of the Navy, Washington Navy Yard, 
   1322 Patterson Street, SE, Washington, DC 20374-5066.
       The request should contain full name and address of the 
   individual concerned and should be signed.
     Contesting record procedures: 
       The Navy's rules for accessing records and contesting contents 
   and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       Individual and Navy Personnel Command.
     Exemptions claimed for the system:
       None.

   #..N01001-5

   #....System name: 

       MSC Masters/Chief Engineers Biographical Data File.
     System location: 
       Military Sealift Command, Washington Navy Yard, Building 210, 901 
   M Street, SE, Washington, DC 20398-5540.
     Categories of individuals covered by the system: 
       MSC Masters and Chief Engineers aboard civil service manned 
   ships.
     Categories of records in the system: 
       Biographical and professional information containing name, data 
   and place of birth, home address and phone number, education, 
   training for sea, maritime licenses held, military experience, shore 
   employment, commercial shipboard status, spouse's name, number of 
   children and their names and ages, highlights of merchant marine 
   career, special skills and accomplishments, hobbies, special 
   interests, community activities and association membership.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Department Regulations.
   Purpose(s): 
       To maintain background information on MSC Masters and Chief 
   Engineers. The electronic version of the biographical data (MSC 
   12330/8) is completed after selection. The information is used to 
   identify location and provide biographical information on Masters and 
   Chief Engineers to the promotion board, media and internal requests 
   for information prior to public appearances, press releases, or 
   courtesy calls to MSC ships by MSC personnel and members of other 
   organizations or commands.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine used pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper and computerized records.
     Retrievability: 
       Name.
     Safeguards: 
       The biographical data is maintained in areas accessible to 
   authorized personnel only. The Afloat Personnel Management Center is 
   physically located at Camp Pendleton, Virginia. Access to buildings 
   on this state military reservation is by clearance of 24-hour 
   security guards.
     Retention and disposal: 
       The biographical data on Masters and Chief Engineers is updated 
   annually. Outdated files are destroyed when updated information is 
   received and the entire file is destroyed immediately upon the 
   Masters or Chief Engineers separation or retirement from the Command.
     System manager(s) and address: 
       Director, Afloat Personnel Management Center, Military Sealift 
   Command, PO Box 120, Virginia Beach, VA 23458-0120.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contained information about themselves should address written 
   inquiries to the Director, Afloat Personnel Management Center, 
   Military Sealift Command, PO Box 120, Virginia Beach, VA 23458-0120.
       Written requests should contain full name of the individual, 
   military grade or rate, and date of birth. For personal visits, the 
   individual should be able to provide some acceptable means of 
   identification.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this system of records should address written inquiries to the 
   Director, Afloat Personnel Management Center, Military Sealift 
   Command, PO Box 120, Virginia Beach, VA 23458-0120.
       Written requests should contain full name of the individual, 
   military grade or rate, and date of birth. For personal visits, the 
   individual should be able to provide some acceptable means of 
   identification.
     Contesting record procedures: 
       The Navy's rules for accessing records and contesting contents 
   and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       Individual.

Other Popular 1997 Privacy Act Documents Documents:

Other Documents:

1997 Privacy Act Documents Records and Documents