Privacy Act: [N01000-4]...

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   contents and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       Personnel files, previous supervisors.
     Exemptions claimed for the system:
       None.

   #..N01070-7

   #....System name: 

       NEXCOM Military Personnel Information System.
     System location: 
       Navy Exchange Service Command, 3280 Virginia Beach Boulevard, 
   Virginia Beach, VA 23452-5724.
     Categories of individuals covered by the system: 
       Present and past military officers and key enlisted personnel 
   assigned to the Navy Exchange System.
     Categories of records in the system: 
       Name; rank or rate; dependency status; Social Security Number; 
   designation; date of rank; date reported; rotation date; educational 
   level; lineal number; location of assignments; preference of 
   assignment, biographical information, and orders.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013; and E.O. 
   9397.
   Purpose(s): 
       To assist officials and employees of the Navy Exchange Service 
   Command in the management, supervision, and administration of its 
   personnel.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems of records apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Computerized records, printed reports, card files, and file 
   folders.
     Retrievability: 
       Name and Social Security Number.
     Safeguards: 
       Supervised office spaces and computers are accessible only 
   through the computer center whose entry is limited to authorized 
   personnel only. All information is maintained in locked file cabinets 
   or locked archives. Computer systems are password protected.
     Retention and disposal: 
       Destroyed three years following an individual's discharge/
   retirement from the Navy.
     System manager(s) and address: 
       Policy Official: Commander, Navy Exchange System, 3280 Virginia 
   Beach Boulevard, Virginia Beach, VA 23452-5724.
       Record Holder: Director, Office of Military Personnel, 3280 
   Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information about themselves should address written 
   inquiries to the Director, Office of Military Personnel, 3280 
   Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
       Written requests must include full name, Social Security Number 
   and military duty status. At the time of a personal visit, the 
   requester must provide proof of identity containing the requester's 
   signature.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this system of records should address written inquiries to the 
   Director, Office of Military Personnel, 3280 Virginia Beach 
   Boulevard, Virginia Beach, VA 23452-5724.
       Written requests must include full name, Social Security Number 
   and military duty status. At the time of a personal visit, the 
   requester must provide proof of identity containing the requester's 
   signature.
     Contesting record procedures: 
       The Navy's rules for accessing records and contesting contents 
   and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       U.S. Navy Manpower Information System; Bureau of Naval Personnel; 
   the individual; and the individual's supervisor.
     Exemptions claimed for the system:
       None.

   #..N01070-9

   #....System name: White House Support Program.

     System location: 
       White House Liaison Office, Office of the Secretary of the Navy, 
   Department of the Navy, Washington, DC 20350.
     Categories of individuals covered by the system: 
       All Navy and Marine Corps military and civilian personnel and 
   contractor employees who have been nominated by their employing 
   activities for assignment to Presidential support duties.
     Categories of records in the system: 
       Personnel records, correspondence, and other documents and 
   records in both automated and nonautomated form concerning 
   classification, security clearances, assignment, training, and other 
   qualifications relating to suitability for Presidential support 
   duties.
     Authority for maintenance of the system: 
       5 U.S.C. 301.
   Purpose(s): 
       To evaluate and nominate individuals for assignment to 
   Presidential support duties; to ensure that only those individuals 
   most suitably qualified are assigned to duty in Presidential support 
   activities.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       To officials and employees in the Executive Office of the 
   President in the performance of their duties related to personnel 
   administration, and evaluation and nomination of individuals for 
   assignment to Presidential support duties.
       To officials and employees of other federal agencies and offices, 
   upon request, in the performance of their official duties related to 
   the provision of Presidential support and protection.
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Automated records may be stored on magnetic tapes, disc drums, 
   and on punched cards. Manual records may be stored in file folders, 
   or microform.
     Retrievability: 
       Manual Records: By name if individual has been nominated and not 
   yet approved. By OSD approval date if individual has been approved, 
   and by employing activity removal date if an individual is removed 
   from assignment for cause. Automated records may be retrieved by 
   name, Social Security Number, and control number.
     Safeguards: 
       Records are afforded appropriate protection at all times, stored 
   in locked rooms and locked file cabinets, and are accessible only to 
   authorized personnel who have a definite need to know and who are 
   properly screened, cleared, and trained.
     Retention and disposal: 
       Records are retained or disposed of in accordance with Secretary 
   of the Navy Instruction P5212.5B, subject: Disposal of Navy and 
   Marine Corps records.
     System manager(s) and address: 
       Administrative Aide to the Secretary of the Navy, Navy 
   Department, Washington, DC 20350.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Office of the Administrative Aide to the Secretary 
   of the Navy, Navy Department, Washington, DC 20350.
       Individual should provide full name and Social Security Number. 
   Visits are limited to the Office of the Administrative Aide to the 
   Secretary of the Navy. The individual should be able to provide some 
   acceptable identification, that is, driver's license, etc.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Office of the Administrative Aide to the Secretary of the Navy, Navy 
   Department, Washington, DC 20350.
       Individual should provide full name and Social Security Number. 
   Visits are limited to the Office of the Administrative Aide to the 
   Secretary of the Navy. The individual should be able to provide some 
   acceptable identification, that is, driver's license, etc.
     Contesting record procedures: 
       The Navy's rules for accessing records and for contesting 
   contents and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       Officials and employees of the Department of the Navy and other 
   Department of Defense components; federal, state, and local court 
   documents; civilian and military investigative reports; general 
   correspondence concerning the individual; and federal and state 
   agency records.
     Exemptions claimed for the system:
       Parts of this system may be exempt under 5 U.S.C. 552a(k)(1), 
   (k)(2), (k)(3) and (k)(5), as applicable.
       An exemption rule for this system has been promulgated in 
   accordance with requirements of 5 U.S.C. 553(b) (1), (2), and (3), 
   (c) and (e) and published in 32 CFR part 701, subpart G. For 
   additional information contact the system manager.

   #..N01070-12

   #....System name: NCIS Administrative Files System.

     System location: 
       Primary: Director, Naval Criminal Investigative Service, 
   Washington Navy Yard, Building 111, 901 M Street, SE, Washington, DC 
   20388-5380.
       Decentralized Segments: Naval Criminal Investigative Service 
   Regional Offices (NCISROs) retain duplicate copies of certain 
   segments of the administrative files. Official mailing addresses are 
   published as an appendix to the Navy's compilation of system of 
   records notices.
     Categories of individuals covered by the system: 
       Past and present civilian, military, and foreign national 
   personnel assigned world-wide to the Naval Criminal Investigative 
   Service.
     Categories of records in the system: 
       Personnel and Resource Information System - contains personnel 
   management information/statistical information on NCIS personnel.
       Special Agent Career Development Files - contains correspondence 
   unique to the NCIS Special Agent, including annual physical 
   examinations, assignment preferences, and special qualifications, 
   which has a bearing on world-wide assignability, promotion, and 
   general career assessment.
       Weapons and Equipment Files - identifies credential numbers, 
   badges, PSP pins, and weapons assigned to authorized NCIS personnel.
       Personnel Security Clearance File - identifies the classified 
   material access level and date of last security clearance for 
   assigned civilian and military personnel of NCIS.
       Personnel Utilization Data File - provides statistical 
   information regarding the manner by which available NCIS manhours are 
   expended in the execution of its assigned investigative and 
   counterintelligence mission. The file is formed by the submission 
   (monthly) of individual manhour diaries. All assigned personnel input 
   to this system; their manhours are categorized by function.
       Freedom of Information Act and Privacy Act Requests File - 
   contains correspondence and responses made to requests for 
   information pursuant to the Freedom of Information Act and the 
   Privacy Act of 1974.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations and E.O. 9397.
   Purpose(s): 
       The Personnel and Resource Information System is used to prepare 
   all personnel documents and personnel statistical studies. It 
   provides such information as the average grade, the total number and 
   composition of personnel at each NCIS component, and the past 
   assignments of personnel. It is used on a daily basis by personnel in 
   the formation and execution of staffing actions for the various NCIS 
   components, information verification of employee's tenure, and the 
   compilation of necessary statistical studies.
       Special Agent Career Development Files are used for in-house 
   agency decisions regarding reassignment, promotion, career training, 
   and long-range development. They form in-house agency repository for 
   both adverse and favorable documents regarding Special Agents. The 
   files have a long-range function, that of forming the basis for law 
   enforcement retirement service certification. Though part of the file 
   is duplicated in the official file maintained by the Civilian 
   Personnel Office, the Special Agent Career Development File is 
   considered privileged information and its contents are not released 
   outside NCIS. Within NCIS, the files are maintained and controlled 
   exclusively within the Career Services Division, NCIS, and by 
   assigned personnel of that Division. The files are released for 
   review only to senior management personnel of NCIS.
       Weapons and Equipment Files are used to identify and inventory 
   credentials, weapons, badges, and handcuffs issued to authorized NCIS 
   personnel.
       Personnel Security Clearance Files are used to informally verify 
   and authenticate security clearances issued to NCIS personnel. The 
   file has a daily working purpose of acting as a check sheet for the 
   updating of security clearances. It is used by the Commander, NCIS to 
   certify the access level of certain assigned NCIS personnel to other 
   Navy commands as well as civilian contractors. Personnel Utilization 
   Data File is used to make analyses which modify the staffing levels 
   at various NCIS components based on the actual work level. It further 
   provides a tool to NCIS management to gauge the efficiency of all 
   components by comparing their workload with the amount of manhours 
   available.
       The records in this system may be used by other DOD components 
   requiring confirmation of security clearance levels and for 
   statistical purposes.
       Freedom of Information Act and Privacy Act Request Files are used 
   to record actions taken on requests/appeals/amendments.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       To law enforcement activities conducting criminal or suitability 
   investigations.
       To the Office of Personnel Management when making personnel 
   determinations, e.g., awards or disciplinary actions.
       To credit companies in response to credit queries.
       To personal physicians regarding medical records.
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems notices also apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Automated and paper records.
     Retrievability: 
       For the Special Agent Career Development File - name only.
       For the Weapons and Equipment File - by name or by item number 
   (i.e., badge, credential, weapon, handcuff serial number).
       For the Personnel and Resource Information System - by name and 
   Social Security Number or by individual data characteristic, such as 
   GS-grade level, duty-station, special qualifications, or language 
   qualifications.
       For the Personnel Utilization Data File - normally accessed and 
   retrieved by location and functional category of employment (i.e., 
   Special Agent, clerical, etc.). The capability exists, however, to 
   retrieve by Social Security Number. The Personnel Security 
   Classification File, which is a subordinate file to the Personnel and 
   Resource Information System, is accessed by name and Social Security 
   Number.
       For the Freedom of Information Act and Privacy Act Requests File 
   - by name and year request was made.
     Safeguards: 

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