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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]
#.DEPARTMENT OF DEFENSE
#..UNITED STATES NAVY
HOW SYSTEMS ARE ARRANGED
Department of the Navy systems of records are numbered to
coincide with the subject matters identified in the Standard Subject
Identification Code (SSIC).
Each series of records has been assigned a major subject title,
followed by a combined alpha-numeric identification number. For
example, the systems of records containing financial information
would be found under the major subject title, Financial Management.
The range of identification of records will be from 7000 to 7999. The
systems of records concerning military pay is 7220. If there are
multiple systems of records maintained under this series, the
identification number will be identified as N07220-1, N07220-2,
N07220-3, etc. The last digit, i.e., -1, -2, -3, indicates the first,
second, and third systems of records within the category of military
pay.
When assigning numbers to systems of records, we identify the
appropriate SSIC for the system and formulate the system number by
adding `N' for Navy to the beginning of the number, followed by the
SSIC number. `0' is placed after the `N' for SSIC codes 1000 through
9999, since each system must begin with `N' followed by five digits.
HOW TO USE THE INDEX GUIDE
The systems of records maintained by the Department of the Navy
are contained within the major subject title and numerical series of
the SSIC. The list identifies each series in numerical order. Use the
list to identify major areas of interest.
Subject Series
System Identification Series
Military Personnel
1000-1999
Telecommunications
2000-2999
Operations and Readiness
3000-3999
Logistics
4000-4999
General Administration
5000-5999
Medicine and Surgery
6000-6999
Financial Management
7000-7999
Ordnance Material Readiness
8000-8999
Ships Design and Material
9000-9999
General Material
10000-10999
Facilities and Activities
11000-11999
Civilian Personnel
12000-12999
Aeronautical and Astronautical Material
13000-13999
FOR FURTHER ASSISTANCE
The Chief of Naval Operations is designated the Privacy Act
Coordinator for the Department of the Navy. Any questions or
assistance you may require should be addressed to the Chief of Naval
Operations (N09B30), Room 5E521, The Pentagon, Washington, DC 20350-
2000.
Point of contact is Mrs. Gwendolyn Aitken, Commercial (703) 614-2004/
2817 or DSN 224-2004/2817.
REQUESTING RECORDS
Records are retrieved by name or by some other personal
identifier. It is therefore especially important for expeditious
service when requesting a record that particular attention be
provided to the Notification and/or Access Procedures of the
particular record system involved so as to furnish the required
personal identifiers, or any other pertinent personal information as
may be required to locate and retrieve the record.
BLANKET ROUTINE USES
Certain `blanket routine uses' of the records have been
established that are applicable to every record system maintained
within the Department of Defense unless specifically stated otherwise
within a particular record system. These additional blanket routine
uses of the records are published below only once in the interest of
simplicity, economy and to avoid redundancy.
LAW ENFORCEMENT ROUTINE USE
In the event that a system of records maintained by this
component to carry out its functions indicates a violation or
potential violation of law, whether civil, criminal or regulatory in
nature, and whether arising by general statute or by regulation, rule
or order issued pursuant thereto, the relevant records in the system
of records may be referred, as a routine use, to the appropriate
agency, whether Federal, state, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or
charged with enforcing or implementing the statute, rule, regulation
or order issued pursuant thereto.
DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to a Federal, state, or local
agency maintaining civil, criminal, or other relevant enforcement
information or other pertinent information, such as current licenses,
if necessary to obtain information relevant to a component decision
concerning the hiring or retention of an employee, the issuance of a
security clearance, the letting of a contract, or the issuance of a
license, grant or other benefit.
DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE
A record from a system of records maintained by this component
may be disclosed to a Federal agency, in response to its request, in
connection with the hiring or retention of an employee, the issuance
of a security clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant or other benefit by the requesting agency, to the extent that
the information is relevant and necessary to the requesting agency's
decision on the matter.
CONGRESSIONAL INQUIRIES ROUTINE USE
Disclosure from a system of records maintained by this component
may be made to a Congressional office from the record of an
individual in response to an inquiry from the Congressional office
made at the request of that individual.
PRIVATE RELIEF LEGISLATION ROUTINE USE
Relevant information contained in all systems of records of the
Department of Defense published on or before August 22, 1975, may be
disclosed to the Office of Management and Budget in connection with
the review of private relief legislation as set forth in OMB Circular
A-19 at any stage of the legislative coordination and clearance
process as set forth in that Circular.
DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE
A record from a system of records maintained by this component
may be disclosed to foreign law enforcement, security, investigatory,
or administrative authorities in order to comply with requirements
imposed by, or to claim rights conferred in, international agreements
and arrangements including those regulating the stationing and status
in foreign countries of Department of Defense military and civilian
personnel.
DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE
Any information normally contained in IRS Form W-2 which is
maintained in a record from a system of records maintained by this
component may be disclosed to state and local taxing authorities with
which the Secretary of the Treasury has entered into agreements
pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only
to those state and local taxing authorities for which an employee or
military member is or was subject to tax regardless of whether tax is
or was withheld. This routine use is in accordance with Treasury
Fiscal Requirements Manual Bulletin Number 76-07.
DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE
A record from a system of records subject to the Privacy Act and
maintained by this component may be disclosed to the Office of
Personnel Management concerning information on pay and leave,
benefits, retirement deductions, and any other information necessary
for the Office of Personnel Management to carry out its legally
authorized Government-wide personnel management functions and
studies.
DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to any component of the Department
of Justice for the purpose of representing the Department of Defense,
or any officer, employee or member of the Department in pending or
potential litigation to which the record is pertinent.
DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE
Information as to current military addresses and assignments may
be provided to military banking facilities who provide banking
services overseas and who are reimbursed by the Government for
certain checking and loan losses. For personnel separated,
discharged, or retired from the Armed Forces, information as to last
known residential or home of record address may be provided to the
military banking facility upon certification by a banking facility
officer that the facility has a returned or dishonored check
negotiated by the individual or the individual has defaulted on a
loan and that if restitution is not made by the individual, the U.S.
Government will be liable for the losses the facility may incur.
DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION
ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to the General Services
Administration for the purpose of records management inspections
conducted under authority of 44 U.S.C. 2904 and 2906.
DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to the National Archives and
Records Administration for the purpose of records management
inspections conducted under authority of 44 U.S.C. 2904 and 2906.
DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use to the Merit Systems Protection
Board, including the Office of the Special Counsel for the purpose of
litigation, including administrative proceedings, appeals, special
studies of the civil service and other merit systems, review of OPM
or component rules and regulations, investigation of alleged or
possible prohibited personnel practices; including administrative
proceedings involving any individual subject of a DOD investigation,
and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as
may be authorized by law.
COUNTERINTELLIGENCE PURPOSES ROUTINE USE
A record from a system of records maintained by this component
may be disclosed as a routine use outside the DOD or the U.S.
Government for the purpose of counterintelligence activities
authorized by U.S. Law or Executive Order or for the purpose of
enforcing laws which protect the national security of the United
States.
#..N01000-1
#....System name:
Correction Board Case Files System.
System location:
Primary location: Board for Correction of Naval Records, Room
2432, 2 Navy Annex, Washington, DC 20370-5100
Decentralized segments located in the Bureau of Naval Personnel,
2 Navy Annex, Washington, DC 20370-5001
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC
20380-0001; and, the individual military personnel record of the
service member concerned.
Categories of individuals covered by the system:
Any member or former member of the U.S. Navy or Marine Corps who
has applied for the correction of his/her naval record.
Categories of records in the system:
Records consist of file cards with basic information and computer
records derived therefrom, case files containing records of board
proceedings, material submitted for correction and supporting
documentation, correspondence and transcripts of board formal
hearings. The basic case information and computer records derived
therefrom include the following: Rank; Social Security Number/service
number; docket number; date application received; subject category;
subject category description; examiner's initials; date examiner
assigned; branch of service; board decision; date of board decision;
date decision promised if interested members of Congress; date case
forwarded to the Secretary of the Navy; lineal number of officer
applicant; officer designated; date officer case forwarded to Bureau
of Naval Personnel/Commandant of the Marine Corps; date officer case
returned from Bureau of Naval Personnel/Commandant of the Marine
Corps; date advisory opinion requested; identity of advisor's
organization; date advisory opinion received; date service record
ordered; date medical record ordered; date court-martial record
ordered; date confinement record order; date Navy Discharge Review
Board record ordered; date other record ordered; date service record
received; date medical record received; date court-martial record
received; date confinement record received; date Navy Discharge
Review Board record received; date other record received; number of
Navy applications received; number of Marine Corps applications
received; total number of Navy and Marine Corps applications
received; percent of total to grand total; total number of Navy
discharge cases; total number Marine Corps discharge cases; Navy
Other Popular 1997 Privacy Act Documents Documents:
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