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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.DEPARTMENT OF DEFENSE


   #..UNITED STATES NAVY

                         HOW SYSTEMS ARE ARRANGED

       Department of the Navy systems of records are numbered to 
   coincide with the subject matters identified in the Standard Subject 
   Identification Code (SSIC).
       Each series of records has been assigned a major subject title, 
   followed by a combined alpha-numeric identification number. For 
   example, the systems of records containing financial information 
   would be found under the major subject title, Financial Management. 
   The range of identification of records will be from 7000 to 7999. The 
   systems of records concerning military pay is 7220. If there are 
   multiple systems of records maintained under this series, the 
   identification number will be identified as N07220-1, N07220-2, 
   N07220-3, etc. The last digit, i.e., -1, -2, -3, indicates the first, 
   second, and third systems of records within the category of military 
   pay.
       When assigning numbers to systems of records, we identify the 
   appropriate SSIC for the system and formulate the system number by 
   adding `N' for Navy to the beginning of the number, followed by the 
   SSIC number. `0' is placed after the `N' for SSIC codes 1000 through 
   9999, since each system must begin with `N' followed by five digits.

                        HOW TO USE THE INDEX GUIDE

       The systems of records maintained by the Department of the Navy 
   are contained within the major subject title and numerical series of 
   the SSIC. The list identifies each series in numerical order. Use the 
   list to identify major areas of interest.

   Subject Series
     System Identification Series

   Military Personnel
     1000-1999

   Telecommunications
     2000-2999

   Operations and Readiness
     3000-3999

   Logistics
     4000-4999

   General Administration
     5000-5999

   Medicine and Surgery
     6000-6999

   Financial Management
     7000-7999

   Ordnance Material Readiness
     8000-8999

   Ships Design and Material
     9000-9999

   General Material
     10000-10999

   Facilities and Activities
     11000-11999

   Civilian Personnel
     12000-12999

   Aeronautical and Astronautical Material
     13000-13999

                          FOR FURTHER ASSISTANCE

       The Chief of Naval Operations is designated the Privacy Act 
   Coordinator for the Department of the Navy. Any questions or 
   assistance you may require should be addressed to the Chief of Naval 
   Operations (N09B30), Room 5E521, The Pentagon, Washington, DC 20350-
   2000.

   Point of contact is Mrs. Gwendolyn Aitken, Commercial (703) 614-2004/
                        2817 or DSN 224-2004/2817.

                            REQUESTING RECORDS

       Records are retrieved by name or by some other personal 
   identifier. It is therefore especially important for expeditious 
   service when requesting a record that particular attention be 
   provided to the Notification and/or Access Procedures of the 
   particular record system involved so as to furnish the required 
   personal identifiers, or any other pertinent personal information as 
   may be required to locate and retrieve the record.

                           BLANKET ROUTINE USES

       Certain `blanket routine uses' of the records have been 
   established that are applicable to every record system maintained 
   within the Department of Defense unless specifically stated otherwise 
   within a particular record system. These additional blanket routine 
   uses of the records are published below only once in the interest of 
   simplicity, economy and to avoid redundancy.

                       LAW ENFORCEMENT ROUTINE USE

       In the event that a system of records maintained by this 
   component to carry out its functions indicates a violation or 
   potential violation of law, whether civil, criminal or regulatory in 
   nature, and whether arising by general statute or by regulation, rule 
   or order issued pursuant thereto, the relevant records in the system 
   of records may be referred, as a routine use, to the appropriate 
   agency, whether Federal, state, local, or foreign, charged with the 
   responsibility of investigating or prosecuting such violation or 
   charged with enforcing or implementing the statute, rule, regulation 
   or order issued pursuant thereto.

            DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to a Federal, state, or local 
   agency maintaining civil, criminal, or other relevant enforcement 
   information or other pertinent information, such as current licenses, 
   if necessary to obtain information relevant to a component decision 
   concerning the hiring or retention of an employee, the issuance of a 
   security clearance, the letting of a contract, or the issuance of a 
   license, grant or other benefit.

             DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed to a Federal agency, in response to its request, in 
   connection with the hiring or retention of an employee, the issuance 
   of a security clearance, the reporting of an investigation of an 
   employee, the letting of a contract, or the issuance of a license, 
   grant or other benefit by the requesting agency, to the extent that 
   the information is relevant and necessary to the requesting agency's 
   decision on the matter.

                   CONGRESSIONAL INQUIRIES ROUTINE USE

       Disclosure from a system of records maintained by this component 
   may be made to a Congressional office from the record of an 
   individual in response to an inquiry from the Congressional office 
   made at the request of that individual.

                  PRIVATE RELIEF LEGISLATION ROUTINE USE

       Relevant information contained in all systems of records of the 
   Department of Defense published on or before August 22, 1975, may be 
   disclosed to the Office of Management and Budget in connection with 
   the review of private relief legislation as set forth in OMB Circular 
   A-19 at any stage of the legislative coordination and clearance 
   process as set forth in that Circular.

       DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed to foreign law enforcement, security, investigatory, 
   or administrative authorities in order to comply with requirements 
   imposed by, or to claim rights conferred in, international agreements 
   and arrangements including those regulating the stationing and status 
   in foreign countries of Department of Defense military and civilian 
   personnel.

       DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE

       Any information normally contained in IRS Form W-2 which is 
   maintained in a record from a system of records maintained by this 
   component may be disclosed to state and local taxing authorities with 
   which the Secretary of the Treasury has entered into agreements 
   pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only 
   to those state and local taxing authorities for which an employee or 
   military member is or was subject to tax regardless of whether tax is 
   or was withheld. This routine use is in accordance with Treasury 
   Fiscal Requirements Manual Bulletin Number 76-07.

       DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE

       A record from a system of records subject to the Privacy Act and 
   maintained by this component may be disclosed to the Office of 
   Personnel Management concerning information on pay and leave, 
   benefits, retirement deductions, and any other information necessary 
   for the Office of Personnel Management to carry out its legally 
   authorized Government-wide personnel management functions and 
   studies.

    DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to any component of the Department 
   of Justice for the purpose of representing the Department of Defense, 
   or any officer, employee or member of the Department in pending or 
   potential litigation to which the record is pertinent.

      DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE

       Information as to current military addresses and assignments may 
   be provided to military banking facilities who provide banking 
   services overseas and who are reimbursed by the Government for 
   certain checking and loan losses. For personnel separated, 
   discharged, or retired from the Armed Forces, information as to last 
   known residential or home of record address may be provided to the 
   military banking facility upon certification by a banking facility 
   officer that the facility has a returned or dishonored check 
   negotiated by the individual or the individual has defaulted on a 
   loan and that if restitution is not made by the individual, the U.S. 
   Government will be liable for the losses the facility may incur.

    DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION 
                               ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the General Services 
   Administration for the purpose of records management inspections 
   conducted under authority of 44 U.S.C. 2904 and 2906.

     DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS 
                        ADMINISTRATION ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the National Archives and 
   Records Administration for the purpose of records management 
   inspections conducted under authority of 44 U.S.C. 2904 and 2906.

       DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use to the Merit Systems Protection 
   Board, including the Office of the Special Counsel for the purpose of 
   litigation, including administrative proceedings, appeals, special 
   studies of the civil service and other merit systems, review of OPM 
   or component rules and regulations, investigation of alleged or 
   possible prohibited personnel practices; including administrative 
   proceedings involving any individual subject of a DOD investigation, 
   and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as 
   may be authorized by law.

                 COUNTERINTELLIGENCE PURPOSES ROUTINE USE

       A record from a system of records maintained by this component 
   may be disclosed as a routine use outside the DOD or the U.S. 
   Government for the purpose of counterintelligence activities 
   authorized by U.S. Law or Executive Order or for the purpose of 
   enforcing laws which protect the national security of the United 
   States.

   #..N01000-1

   #....System name: 

       Correction Board Case Files System.
     System location: 
       Primary location: Board for Correction of Naval Records, Room 
   2432, 2 Navy Annex, Washington, DC 20370-5100
       Decentralized segments located in the Bureau of Naval Personnel, 
   2 Navy Annex, Washington, DC 20370-5001
       Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 
   20380-0001; and, the individual military personnel record of the 
   service member concerned.
     Categories of individuals covered by the system: 
       Any member or former member of the U.S. Navy or Marine Corps who 
   has applied for the correction of his/her naval record.
     Categories of records in the system: 
       Records consist of file cards with basic information and computer 
   records derived therefrom, case files containing records of board 
   proceedings, material submitted for correction and supporting 
   documentation, correspondence and transcripts of board formal 
   hearings. The basic case information and computer records derived 
   therefrom include the following: Rank; Social Security Number/service 
   number; docket number; date application received; subject category; 
   subject category description; examiner's initials; date examiner 
   assigned; branch of service; board decision; date of board decision; 
   date decision promised if interested members of Congress; date case 
   forwarded to the Secretary of the Navy; lineal number of officer 
   applicant; officer designated; date officer case forwarded to Bureau 
   of Naval Personnel/Commandant of the Marine Corps; date officer case 
   returned from Bureau of Naval Personnel/Commandant of the Marine 
   Corps; date advisory opinion requested; identity of advisor's 
   organization; date advisory opinion received; date service record 
   ordered; date medical record ordered; date court-martial record 
   ordered; date confinement record order; date Navy Discharge Review 
   Board record ordered; date other record ordered; date service record 
   received; date medical record received; date court-martial record 
   received; date confinement record received; date Navy Discharge 
   Review Board record received; date other record received; number of 
   Navy applications received; number of Marine Corps applications 
   received; total number of Navy and Marine Corps applications 
   received; percent of total to grand total; total number of Navy 
   discharge cases; total number Marine Corps discharge cases; Navy 

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