Privacy Act: [N05800-2] Legal Records System....

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     Record source categories: 
       The individual.
     Exemptions claimed for the system:
       None.

   #..N04066-4

   #....System name: Navy Lodge Records.

     System location: 
       Navy Exchange System Worldwide. Coordinator for System: Navy 
   Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia 
   Beach, VA 23452-5724.
     Categories of individuals covered by the system: 
       Patrons and guests authorized lodging at a Navy Exchange Navy 
   Lodge.
     Categories of records in the system: 
       Reservation request; guest registration card; Navy Lodge guest 
   folio.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations and E.O. 9397.
   Purpose(s): 
       To keep a record of reservations to insure orderly room 
   assignment and avoid improper booking; to record registration and 
   payment of accounts; to verify proper usage by eligible patrons; cash 
   control; to gather occupancy data; to determine occupancy breakdown; 
   and to account for rentals and furnishings.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       The media in which these records are maintained vary, but 
   include: Folio card; ledger; guest registration cards; and local 
   copies and reports of central system reports.
     Retrievability: 
       Name and Social Security Number.
     Safeguards: 
       Records are maintained in supervised locked files.
     Retention and disposal: 
       Records are kept for two years and then destroyed.
     System manager(s) and address: 
       Policy Official: Commander, Navy Exchange Service Command, 3280 
   Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
       Record Holder: Manager, Navy Lodge Program Director, Navy 
   Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia 
   Beach, VA 23452-5724. Individual record holders within the central 
   system may be contacted through the Record Holder Manager.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information about themselves should address written 
   inquiries to the Commander, Navy Exchange Service Command, 3280 
   Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
       In the initial inquiry the requester must provide full name, 
   Social Security Number, and location of the last Navy Lodge where 
   they had dealings. A list of other offices the requester may visit 
   will be provided after initial contact is made with the office listed 
   above. At the time of a personal visit, requesters must provide proof 
   of identity containing the requester's signature.
     Record access procedures: 
       Individuals seeking access to records should address written 
   inquiries to the Commander, Navy Exchange Service Command, 3280 
   Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
       Requesters must provide full name, Social Security Number, and 
   location of the last Navy Lodge where they had dealings. A list of 
   other offices the requester may visit will be provided after initial 
   contact is made with the office listed above. At the time of a 
   personal visit, requesters must provide proof of identity containing 
   the requester's signature.
     Contesting record procedures: 
       The Department of the Navy rules for accessing records and 
   contesting contents and appealing initial agency determinations are 
   published in Secretary of the Navy Instruction 5211.5; 32 CFR part 
   701; or may be obtained from the system manager.
     Record source categories: 
       The individual patron and the charges he or she incurred during a 
   visit at the Navy Lodge.
     Exemptions claimed for the system:
       None.

   #..N04066-5

   #....System name: 

       NEXCOM Direct Mail List/Patron Profile.
     System location: 
       Navy Exchange Service Command, 3280 Virginia Beach Boulevard, 
   Virginia Beach, VA 23452-5724.
     Categories of individuals covered by the system: 
       All authorized customers of military resale systems.
     Categories of records in the system: 
       For each sponsor: Name, address, rank, branch of service, status 
   (active, reserve, or retired), Social Security Number, pay grade, 
   birth date, sex, race, names, birth dates, and Social Security 
   Numbers of dependents, date of sign up, telephone number (if 
   available), account number, rotation date (if available), mailings 
   sent and responses (if available).
       For all other authorized customers: Name, address, Social 
   Security Number, birth date, sex, race, date of sign up, telephone 
   number (if available), account number, mailings sent to customer and 
   responses available, purchase history, preference and summary. 
   Sponsor information (rank, branch of service, status (active, reserve 
   or retired), Social Security Number, pay grade, birth date, sex, 
   race, account number.)
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 6011; and E.O. 
   9397.
   Purpose(s): 
       To maintain a data base which will permit the Navy Exchange 
   Program to mail sales promotional, informational and market research 
   materials to those authorized customers who have requested receipt of 
   materials. The data base will also be used to define target markets 
   among the authorized customers to develop better merchandise 
   assortments and services to meet the needs of the customers.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Electronic media.
     Retrievability: 
       Name, Social Security Number, address and account number.
     Safeguards: 
       Secured and supervised facility; access restricted/password 
   protected.
     Retention and disposal: 
       The records are retained as long as the customer wishes to 
   receive the materials, then the patron profiles are destroyed when no 
   longer an authorized customer.
     System manager(s) and address: 
       Policy Official: Commander, Navy Exchange Service Command, 3280 
   Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
       Record Holder Manager: Director, Advertising, Navy Exchange 
   Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 
   23452-5724.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information about themselves should address written 
   inquiries to the Commander, Navy Exchange Service Command, 3280 
   Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
     Record access procedures: 
       Individuals seeking access to records should address written 
   inquiries to the Commander, Navy Exchange Service Command, 3280 
   Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
     Contesting record procedures: 
       The Navy's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       The individual authorized customer/sponsor, Department of 
   Defense/Defense Enrollment Eligibility Reporting System and Defense 
   Finance Accounting System.
     Exemptions claimed for the system:
       None.

   #..N04410-1

   #....System name: File of Records of Acquisition, Transfer and 
      Disposal of Privately Owned Vehicles.

     System location: 
       U.S. Naval Communication Station, United Kingdom, PSC 806, Box 
   10, FPO AE 09418-3000.
     Categories of individuals covered by the system: 
       United States Naval personnel stationed at U.S. Naval 
   Communication Station, United Kingdom, who own a concession vehicle 
   in the United Kingdom.
     Categories of records in the system: 
       Request for delivery of a motor vehicle without payment of duty, 
   value added tax and car tax.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations and E.O. 9397.
   Purpose(s): 
       To maintain information on type of car, engine number, license 
   number, year, make of car, base assigned, organization, Social 
   Security Number, and pay grade.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       File folders.
     Retrievability: 
       Name.
     Safeguards: 
       Locked in CMAA Office with a 24 hour security watch.
     Retention and disposal: 
       Records are maintained as long as a person owns a concession 
   vehicle in the United Kingdom. Records are burned as soon as vehicle 
   is either shipped out of the U.K. or destroyed.
     System manager(s) and address: 
       Policy Official: Commanding Officer, U.S. Naval Communication 
   Station, United Kingdom, PSC 806, Box 10, FPO AE 09418-3000.
       Record Holder: Chief Master at Arms Office, U.S. Naval 
   Communication Station, United Kingdom, PSC 806, Box 10, FPO AE 09418-
   3000.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Commanding Officer, U.S. Naval Communication 
   Station, United Kingdom, PSC 806, Box 10, FPO AE 09418-3000.
       The request should contain name, Social Security Number, and 
   address of the individual concerned and should be signed. Personal 
   visits may be made to that office, but individuals must have valid 
   military ID or, if no longer in the military, have other valid 
   identification such a driver's license.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Commanding Officer, U.S. Naval Communication Station, United Kingdom, 
   PSC 806, Box 10, FPO AE 09418-3000.
     Contesting record procedures: 
       The Navy's rules for accessing records and contesting contents 
   and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       Applicable U.S. Serviceman.
     Exemptions claimed for the system:
       None.

   #..N04410-2

   #....System name: Military/Civilian Dependents Hurricane Shelter 
      List.

     System location: 
       Naval Computer and Telecommunications Station, Key West, FL 
   33040-5000.
     Categories of individuals covered by the system: 
       Military personnel and civilian employees and their dependents 
   who apply for assignment to the station's hurricane shelter.
     Categories of records in the system: 
       Names and rates of military/civilian station personnel applying 
   for hurricane shelter assignments for their families and the number 
   of their dependents.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations.
   Purpose(s): 
       To provide the Disaster Preparedness Officer with information to 
   determine shelter logistics requirements and to provide the shelter 
   officer with information to muster assigned dependents in case of a 
   hurricane.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       File folder.
     Retrievability: 
       Name.
     Safeguards: 
       File maintained in locked cabinet by Disaster Preparedness 
   Officer.
     Retention and disposal: 
       Maintained from May through December of each year and then 
   destroyed.
     System manager(s) and address: 
       Disaster Preparedness Officer, Naval Computer and 
   Telecommunications Station, Key West, FL 33040-5000.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information about themselves should address written 
   inquiries to the Disaster Preparedness Officer, Naval Computer and 
   Telecommunications Station, Key West, FL 33040-5000.
     Record access procedures: 
       Individuals seeking access to records about themselves should 
   address written inquiries to the Disaster Preparedness Officer, Naval 
   Computer and Telecommunications Station, Key West, FL 33040-5000.
     Contesting record procedures: 
       The Department of the Navy rules for accessing records and 
   contesting contents and appealing initial agency determinations are 
   published in Secretary of the Navy Instruction 5211.5; 32 CFR part 
   701; or may be obtained from the system manager.
     Record source categories: 
       Military/civilian command sponsors requesting hurricane shelter 
   for their families.
     Exemptions claimed for the system:

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