Privacy Act: [N05800-2] Legal Records System....

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       None.

   #..N04650-1

   #....System name: 

       Personnel Transportation System.
     System location: 
       All Personnel Support Activity Detachments and Navy Passenger 
   Transportation Offices Worldwide and Administrative Support Unit, 
   Bahrain. Official mailing addresses are published as an appendix to 
   the Navy's compilation of systems of records notices.
     Categories of individuals covered by the system: 
       Navy military personnel (active and retired), civilian employees 
   of the Navy, dependents, Midshipmen, and other individuals authorized 
   through Navy commands to travel at Government expense.
     Categories of records in the system: 
       Applications for travel and, where applicable, for passports and 
   visas; requests for extension of time limit on travel by retired 
   members to home of record; requests for exceptions of policies/
   procedures involving travel entitlements/eligibilities; supporting 
   documents; correspondence, and approvals/disapprovals relating to the 
   above records; travel arrangements in response to above applications.
     Authority for maintenance of the system: 
       5 U.S.C. 5701 et seq Travel, Transportation and Subsistence; 10 
   U.S.C. 2631-2635 and Chapter 7; 37 U.S.C. 404, Travel and 
   Transportation Allowances-General; and E.O. 9397.
   Purpose(s): 
       To provide official travel services; determine eligibility for 
   transportation; to authorize or deny transportation; and otherwise 
   manage the Navy-wide passenger transportation system. For audit or 
   research purposes to obtain background information/data.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       To officials and employees of other departments and agencies of 
   the Executive Branch of government, upon request, in the performance 
   of their official duties related to the provision of transportation; 
   diplomatic, official, and other no-cost passports; and visas to 
   subject individuals.
       To Foreign embassies, legations, and consular offices--to 
   determine eligibility for visas to respective countries, if visa is 
   required.
       To Commercial Carriers providing transportation to individuals 
   whose applications are processed through this system of records.
       When required by Federal statute, by Executive Order, or by 
   treaty, personnel record information will be disclosed to the 
   individual, organization, or governmental agency as necessary.
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Automated records may be stored on magnetic tapes/disks. Manual 
   records in file folders or file-card boxes, and microfiche or 
   microfilm.
     Retrievability: 
       Automated records may be retrieved by Social Security Number and/
   or name. Manual records are normally filed alphabetically by name of 
   applicant, month, and fiscal year; applications for dependents travel 
   are filed under name of sponsor.
     Safeguards: 
       Manual records are maintained in file cabinets under the control 
   of authorized personnel during working hours. The office space in 
   which the file cabinets are located is locked outside of official 
   working hours. Computer terminals are located in supervised areas. 
   Computer terminals are controlled by password or other user code 
   system.
     Retention and disposal: 
       Records are retained for three years and then forwarded to the 
   records center for retention for additional four years. After seven 
   years, all records are destroyed.
     System manager(s) and address: 
       Personnel Support Activity Detachments and Navy Passenger 
   Transportation Offices Worldwide and Administrative Support Unit, 
   Bahrain. Official mailing addresses are published as an appendix to 
   the Navy's compilation of systems of records notices.
       Policy Official: Chief of Naval Personnel, Bureau of Naval 
   Personnel (Pers 332), 2 Navy Annex, Washington, DC 20370-3320.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the local activity where the request for transportation 
   was initiated, and/or to intermediate activities (if applicable), or 
   to the Chief of Naval Personnel (ATTN: Privacy Act Coordinator), Navy 
   Department, Washington, DC 20370. Official mailing addresses are 
   published as an appendix to the Navy's compilation of systems of 
   records notices.
       The letter should contain full name, Social Security Number, 
   address and signature of the requester. The individual may visit the 
   activities and commands listed under LOCATION for assistance with the 
   records maintained at the respective locations. Proof of 
   identification will consist of Military Identification Card for 
   persons having such cards. Others must present other positive 
   personal identification, preferably picture-bearing.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   local activity where the request for transportation was initiated, 
   and/or to intermediate activities (if applicable), or to the Chief of 
   Naval Personnel (ATTN: Privacy Act Coordinator), Navy Department, 
   Washington, DC 20370. Official mailing addresses are published as an 
   appendix to the Navy's compilation of systems of records notices.
       The letter should contain full name, Social Security Number, 
   address and signature of the requester. The individual may visit the 
   activities and commands listed under LOCATION for assistance with the 
   records maintained at the respective locations. Proof of 
   identification will consist of Military Identification Card for 
   persons having such cards. Others must present other positive 
   personal identification, preferably picture-bearing.
     Contesting record procedures: 
       The Navy's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       Individual; member's service record/civilian personnel file; 
   officials and employees of the Department of the Navy, Department of 
   Defense, State Department; and other agencies of the Executive Branch 
   and components thereof; foreign embassies, legations, and consular 
   offices reporting approval/disapproval of visas; and carriers 
   reporting on provision of transportation.
     Exemptions claimed for the system:
       None.

   #..N05000-1

   #....System name: 

       General Correspondence Files.
     System location: 
       Organizational elements of the Department of the Navy. Official 
   mailing addresses are published as an appendix to the Navy's 
   compilation of systems of records notices.
       Commander in Chief, U.S. Joint Forces Command, 1562 Mitscher 
   Avenue, Suite 200, Norfolk, VA 23551-2488.
       Commander in Chief, U.S. Pacific Command, PO Box 64028, Camp H.M. 
   Smith, HI 96861-4028.
     Categories of individuals covered by the system: 
       Individuals who have initiated correspondence with the Department 
   of the Navy.
     Categories of records in the system: 
       Incoming correspondence which may include name, address, 
   telephone number, organization, date of birth, and Social Security 
   Number of correspondent and supporting documentation. Files also 
   contain copy of response letter and documentation required to prepare 
   the response.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).
   Purpose(s): 
       To maintain a record of correspondence received and responses 
   made.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The DoD `Blanket Routine Uses' that appear at the beginning of 
   the Navy's compilation of systems notices apply to this system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper and automated records.
     Retrievability: 
       Name, organization, and date of correspondence.
     Safeguards: 
       Access is provided on need-to-know basis only. Manual records are 
   maintained in file cabinets under the control of authorized personnel 
   during working hours. The office space in which the file cabinets are 
   located is locked outside of official working hours. Computer 
   terminals are located in supervised areas. Access to computerized 
   data is controlled by password or other user code system.
     Retention and disposal: 
       Retained for two years and then destroyed.
     System manager(s) and address: 
       Commanding officer of the activity in question. Official mailing 
   addresses are published as an appendix to the Navy's compilation of 
   system of record notices.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information about themselves should address written 
   inquiries to the commanding officer of the activity in question. 
   Official mailing addresses are published as an appendix to the Navy's 
   compilation of system of records notices.
       The request should contain full name and date individual wrote to 
   the activity or received a response. Request must be signed.
     Record access procedures: 
       Individuals seeking access to records about themselves contained 
   in this system of records should address written inquiries to the 
   commanding officer of the activity in question. Official mailing 
   addresses are published as an appendix to the Navy's compilation of 
   system of record notices.
       The request should contain full name and date individual wrote to 
   the activity or received a response. Request must be signed.
     Contesting record procedures: 
       The Navy's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       Individual concerned and records collected by the activity to 
   respond to the request.
     Exemptions claimed for the system:
       None.

   #..N05000-2

   #....System name: 

       Administrative Personnel Management System.
     System location: 
       Organizational elements of the Department of the Navy. Official 
   mailing addresses are published as an appendix to the Navy's 
   compilation of systems of records notices.
       Commander in Chief, U.S. Joint Forces Command, 1562 Mitscher 
   Avenue, Suite 200, Norfolk, VA 23551-2488.
       Commander in Chief, U.S. Pacific Command, P.O. Box 64028, Camp 
   H.M. Smith, HI 96861-4028.
     Categories of individuals covered by the system: 
       All civilian, (including former members and applicants for 
   civilian employment), military and contract employees.
     Categories of records in the system: 
       Records and correspondence needed to manage personnel and 
   projects, such as Name, Social Security Number, date of birth, photo 
   id, grade and series or rank/rate, etc., of personnel; location 
   (assigned organization code and/or work center code); MOS; labor 
   code; payments for training, travel advances and claims, hours 
   assigned and worked, routine and emergency assignments, functional 
   responsibilities, clearance, access to secure spaces and issuance of 
   keys, educational and experience characteristics and training 
   histories, travel, retention group, hire/termination dates; type of 
   appointment; leave; trade, vehicle parking, disaster control, 
   community relations, (blood donor, etc), employee recreation 
   programs; retirement category; awards; biographical data; property 
   custody; personnel actions/dates; violations of rules; physical 
   handicaps and health/safety data; veterans preference; postal 
   address; location of dependents and next of kin and their addresses; 
   mutual aid association memberships; union memberships; 
   qualifications; computerized modules used to track personnel data; 
   and other data needed for personnel, financial, line, safety and 
   security management, as appropriate.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).
   Purpose(s): 
       To manage, supervise, and administer programs for all Department 
   of the Navy civilian and military personnel such as preparing 
   rosters/locators; contacting appropriate personnel in emergencies; 
   training; identifying routine and special work assignments; 
   determining clearance for access control; record handlers of 
   hazardous materials; record rental of welfare and recreational 
   equipment; track beneficial suggestions and awards; controlling the 
   budget; travel claims; manpower and grades; maintaining statistics 
   for minorities; employment; labor costing; watch bill preparation; 
   projection of retirement losses; verifying employment to requesting 
   banking; rental and credit organizations; name change location; 
   checklist prior to leaving activity; payment of mutual aid benefits; 
   safety reporting/monitoring; and, similar administrative uses 
   requiring personnel data. Arbitrators and hearing examiners in 
   civilian personnel matters relating to civilian grievances and 
   appeals.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The DoD `Blanket Routine Uses' that appear at the beginning of 
   the Navy's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper and automated records.
     Retrievability: 
       Name, Social Security Number, employee badge number, case number, 
   organization, work center and/or job order, supervisor's shop and 
   code.
     Safeguards: 
       Password controlled system, file, and element access based on 
   predefined need-to-know. Physical access to terminals, terminal 
   rooms, buildings and activities' grounds are controlled by locked 
   terminals and rooms, guards, personnel screening and visitor 
   registers.
     Retention and disposal: 
       Destroy when no longer needed or after two years, whichever is 
   later.
     System manager(s) and address: 
       Commanding officer of the activity in question. Official mailing 
   addresses are published as an appendix to the Navy's compilation of 
   systems of records notices.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information about themselves should address written 
   inquiries to the commanding officer of the activity in question. 
   Official mailing addresses are published as an appendix to the Navy's 

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