Privacy Act: [N05800-2] Legal Records System....

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   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The DoD `Blanket Routine Uses' set forth at the beginning of the 
   Navy's compilation of systems of records notices also apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Maintained in file folders, microform, microfilm, manual/
   computerized data bases, and/or optical disk.
     Retrievability: 
       Name of requester; year request filed; serial number of response 
   letter; case file number; etc.
     Safeguards: 
       Records are accessed by custodian of the record system and by 
   persons responsible for servicing the record system in performance of 
   their official duties. Records are stored in locked cabinets or 
   rooms. Computerized data bases are password protected and accessed by 
   individuals who have a need to know.
     Retention and disposal: 
       Granted requests, responses to requests for non-existent records, 
   responses to requesters who provide inadequate descriptions and 
   responses to requesters who fail to pay agency reproduction fees that 
   are not appealed are destroyed 2 years after date of reply; requests 
   which are denied and are appealed are destroyed after 5 years; 
   requests which are amended are retained for 4 years; requests for 
   amendment which are refused are destroyed after 3 years; disclosure 
   accounting forms are retained for the life of the record of 5 years 
   after the disclosure, whichever is later; and privacy act databases 
   are destroyed after 5 years.
     System manager(s) and address:  
       Policy Official: Chief of Naval Operations (N09B10), 2000 Navy 
   Pentagon, Washington, DC 20350-2000.
       Record Holders: Organizational elements of the Department of the 
   Navy;
       Commander in Chief, U.S. Joint Forces Command, 1562 Mitscher 
   Avenue, Suite 200, Norfolk, VA 23551-2488; and
       Commander in Chief, U.S. Pacific Command, P.O. Box 64028, Camp 
   H.M. Smith, HI 96861-4028. Official mailing addresses are published 
   as an appendix to the Navy's compilation of systems of records 
   notices.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the commanding officer of the activity in question. 
   Official mailing addresses are published in the Navy's compilation of 
   systems of records notices.
       The request must be signed and contain the full name of the 
   individual and one or more of the following kinds of information: 
   Year request filed; serial number of response letter; case file 
   number.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   commanding officer of the activity in question. Official mailing 
   addresses are published in the Navy's compilation of systems of 
   records notices.
       The request must be signed and contain the full name of the 
   individual and one or more of the following kinds of information: 
   year request filed; serial number of response letter; case file 
   number.
     Contesting record procedures:  
       The Navy's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are contained in 
   Secretary of the Navy Instruction 5211.5D; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       From the individual, Navy organizations, Department of Defense 
   components, and other Federal, state, and local government agencies.
     Exemptions claimed for the system:
       During the course of a Privacy Act (PA) action, exempt materials 
   from other systems of records may become part of the case records in 
   this system of records. To the extent that copies of exempt records 
   from those `other' systems of records are entered into these PA case 
   records, the Department of the Navy hereby claims the same exemptions 
   for the records as they have in the original primary systems of 
   records which they are a part.
       Department of the Navy exemption rules have been promulgated in 
   accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
   and (e) published in 32 CFR part 701, subpart G. For additional 
   information contact the system manager.

   #..N05233-2

   #....System name: 

       Command Management Information System (CMIS).
     System location: 
       Naval Computer and Telecommunications Station, Washington, 901 M 
   Street, Southeast, Building 143, Washington Navy Yard, Washington, DC 
   20374-5069.
     Categories of individuals covered by the system:  
       Current employee assigned military personnel, contractor 
   personnel and those separated within the current five fiscal years.
     Categories of records in the system:  
       Individual's Social Security Number, date of birth, home address, 
   home telephone number, education level, sex, race or ethnic group. 
   Other types of records integrated with personnel records include: (a) 
   Status of travel orders during the previous fiscal year; (b) vehicle 
   identification for parking control purposes; (c) manual privacy log 
   containing a history of accesses made to any of the privacy protected 
   data; (d) record of personnel actions issued; (e) training data 
   extracted from the Individual Development Plan (IDP); (f) history of 
   all promotions associated with employment at Naval Computer and 
   Telecommunications Station (NAVCOMTELSTA) Washington; (g) listing of 
   security accesses; (h) manpower costs for all personnel distributed 
   by project and task; and (i) data relating to projects or endeavors 
   that individuals have worked on. This data deals with costs and 
   milestone monitoring.
     Authority for maintenance of the system:  
       5 U.S.C. 301, Departmental Regulations; 42 U.S.C. 2000e et seq.; 
   44 U.S.C. 3101; and E.O. 9397 (SSN).
   Purpose(s): 
       To manage personnel, monitor projects and manage financial data.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:    
     Storage: 
       Records are maintained on magnetic disk and on magnetic tape.
     Retrievability: 
       CMIS users obtain information by means of either a query or a 
   request for a standard report. Personnel data may be indexed by any 
   data item although the primary search key is the badge number.
     Safeguards: 
       Access to building is protected by a Card Access System and 
   uniformed guards requiring positive identification for admission. The 
   computer room where data is physically stored is protected by a 
   cipher lock. The system is protected by user account number and 
   password sign-on, data base authority, set and item authority for 
   list, add, delete, and update.
     Retention and disposal: 
       An individual's Personnel Master Data Set record is retained in 
   the data base as long as they are actively employed with the Command. 
   The on-line personnel data set is purged of all records of separated 
   personnel at the end of each fiscal year. Historical data may be kept 
   for five years on separate tape files and then destroyed.
     System manager(s) and address:  
       Director, Resources Management Directorate (N1) NAVCOMTELSTA, 
   Washington, 901 M Street, Southeast, Building 143, Washington Navy 
   Yard, Washington, DC 20374-5069.
     Notification procedure: 
       Individuals seeking to determine whether information about 
   themselves is contained in this system should address written 
   inquiries to the Director, Resources Management Directorate (N1) 
   NAVCOMTELSTA, Washington, 901 M Street, Southeast, Building 143, 
   Washington Navy Yard, Washington, DC 20374-5069.
       Individual should provide full name and signature of the 
   individual concerned and his/her Social Security Number indicated on 
   the letter. For personal visits, the individual should be able to 
   provide some acceptable form of identification, i.e., driver's 
   license, etc.
     Record access procedures: 
       Individuals seeking access to information about themselves 
   contained in this system should address written inquiries to the 
   Director, Resources Management Directorate (N1) NAVCOMTELSTA, 
   Washington, 901 M Street, Southeast, Building 143, Washington Navy 
   Yard, Washington, DC 20374-5069.
       Individual should provide full name and signature of the 
   individual concerned and his/her Social Security Number indicated on 
   the letter. For personal visits, the individual should be able to 
   provide some acceptable form of identification, i.e., driver's 
   license, etc.
     Contesting record procedures:  
       The Navy's rules for accessing records, and for contesting 
   contents and appealing initial agency determinations are published in 
   Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
   obtained from the system manager.
     Record source categories: 
       Information in this system comes from the individual to whom it 
   applies, from security agencies to which application for clearances 
   have been made, and from agencies' various administrative 
   departments.
     Exemptions claimed for the system:
       None.

   #..N05300-3

   #....System name: Faculty Professional Files.

     System location: 
       Superintendent, Naval Postgraduate School, Monterey, CA 93943-
   5100.
     Categories of individuals covered by the system: 
       Faculty personnel employed by the Naval Postgraduate School and 
   individuals applying for positions.
     Categories of records in the system: 
       Faculty academic promotion/tenure case evaluation files and 
   faculty professional status and accomplishment file.
     Authority for maintenance of the system: 
       5 U.S.C. 301, Departmental Regulations.
   Purpose(s): 
       Promotion/tenure case evaluation files are used by Department 
   Chairmen, Deans, and the Superintendent to determine the ranking, 
   promotion tenure reappointment and evaluation of faculty personnel. 
   Faculty professional status and accomplishment files constitute 
   official record of employment.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records:
     Storage: 
       File folders.
     Retrievability: 
       Name.
     Safeguards: 
       During working hours, records are secured within locked file 
   drawers within departmental offices to which only authorized 
   personnel have access. After working hours, records are kept within 
   locked file drawers within secured offices located within a locked 
   building which is part of a naval facility to which entry is 
   restricted.
     Retention and disposal: 
       Faculty academic promotion/tenure case evaluation files are 
   destroyed upon personnel action completion. Faculty professional 
   status and accomplishment files are retained in a permanent file.
     System manager(s) and address: 
       Provost, Naval Postgraduate School (Code 01), Monterey, CA 93943-
   5100.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information about themselves should address written 
   inquiries to the Provost, Naval Postgraduate School (Code 01), 
   Monterey, CA 93943-5100.
       Requests should contain full name and address of the individual 
   concerned and should be signed.
     Record access procedures: 
       Individuals seeking access to records about themselves in this 
   system of records should address written inquiries to the Provost, 
   Naval Postgraduate School (Code 01), Monterey, CA 93943-5100.
       Requests should contain full name and address of the individual 
   concerned and should be signed.
     Contesting record procedures: 
       The Department of the Navy rules for accessing records and 
   contesting contents and appealing initial agency determinations are 
   published in Secretary of the Navy Instruction 5211.5; 32 CFR part 
   701; or may be obtained from the system manager.
     Record source categories: 
       Information in this system comes from previous employers, 
   educational background, correspondence, peer evaluations, supervisory 
   evaluations and student evaluations of teaching.
     Exemptions claimed for the system:
       Parts of this system may be exempt pursuant to 5 U.S.C. 
   552a(k)(5), as applicable.
       An exemption rule for this system has been promulgated in 
   accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), 
   (c) and (e) and published in 32 CFR part 701, subpart G. For 
   additional information contact the system manager.

   #..N05300-4

   #....System name: 

       Personnel Management and Training Research Statistical Data 
   System.
     System location: 
       Commanding Officer, U.S. Navy Personnel Research and Development 
   Center, 53335 Ryne Road, San Diego, CA 92152-7250.
     Categories of individuals covered by the system:  
       U.S. Navy and Marine Corps Personnel and applicants thereto: 
   Active duty, reserve, prior service, dependents, retired, and 
   Department of the Navy civilians from 1951 to present. (Only samples 
   of data from each category are on file, depending on research study.)
     Categories of records in the system:  
       Performance, attitudinal, biographical, aptitude, vocational 
   interest, demographic, physiological. Data in any file are limited, 
   depending on purpose of the research study.
     Authority for maintenance of the system:  
       5 U.S.C. 301, Departmental Regulations.
   Purpose(s): 
       The data are used solely by Navy Personnel Research and 
   Development Center researchers who analyze them statistically to 
   arrive at recommendations to management on such topics as: Comparison 
   of different training methods, selection tests, equipment designs, or 
   policies relating to improving race relations and decreasing drug 
   abuse. In no case are the data used for other than statistical 
   purposes; that is, the data are not used in making decisions 
   affecting specific individuals as individuals.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:  
       In addition to those disclosures generally permitted under 5 
   U.S.C. 552a(b) of the Privacy Act, these records or information 
   contained therein may specifically be disclosed outside the DoD as a 
   routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
       The `Blanket Routine Uses' that appear at the beginning of the 
   Navy's compilation of systems of records notices apply to this 
   system.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:    

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