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Privacy Act: [N10140-6] Gasoline Ration System....


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  be certified as a trial or defense counsel; to determine the rotation 
  dates and release from active duty dates of JAG Corps officers as well 
  as the date new officers will be available for duty; to prepare JAG 
  Corps strength plans for submission to OPNAV; and to obtain an 
  officer's preference for duty assignment as well as eligibility for 
  consideration for postgraduate education and overseas assignments. 
  Certain of this information is promulgated to all active duty JAG 
  Corps officers in a semi-annual publication known as the Directory of 
  Navy Judge Advocates. The information is promulgated in the directory 
  for general informational purposes within the JAG Corps, including 
  provision of position (billet) availability information to officers 
  contemplating rotation.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  Certain of this information (not including Social Security Number and 
  date of birth) is promulgated to active-duty JAG Corps officers in a 
  semi-annual publication known as the Directory of Navy Judge 
  Advocates. The information is promulgated for general informational 
  purposes within the JAG Corps, including provision of position 
  (billet) availability information to officers contemplating rotation 
  and as a social roster for official and nonofficial functions.
  The `Blanket Routine Uses' that appear at the beginning of the Navy's 
  compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Data is maintained on personal computers and paper records filed in 
  file folders in storage devices.
Retrievability: 
  Name.
Safeguards: 
  Data is maintained on personal computers and paper records filed in 
  file folders in storage devices.
Retention and disposal: 
  Upon release from active duty, records are kept three years and then 
  destroyed. Upon retirement from active duty, records are maintained 
  indefinitely.
System manager(s) and address: 
  Deputy Assistant Judge Advocate General (Code 61), Office of the Judge 
  Advocate General, Department of the Navy, 200 Stovall Street, 
  Alexandria, VA 22332-2400.
Notification procedure: 
  Individuals seeking to determine whether this system of records 
  contains information about themselves should address written inquiries 
  to the Deputy Assistant Judge Advocate General (Code 61), Department 
  of the Navy, Hoffman Building II, 200 Stovall Street, Alexandria, VA 
  22332-2400.
  Written requests must be signed by the requesting individual. For 
  personal visits, the requesting individual should be able to provide 
  some acceptable identification, e.g. Armed Forces identification card, 
  driver's license, etc.
Record access procedures: 
  Individuals seeking access to records about themselves contained in 
  this system of records should address written inquiries to the Deputy 
  Assistant Judge Advocate General (Code 61), Department of the Navy, 
  200 Stovall Street, Alexandria, VA 22332-2400. Personnel visits may be 
  made to the JAG Personnel Office, Hoffman Building II, 200 Stovall 
  Street, Alexandria, VA 22332-2400.
Contesting record procedures: 
  The Navy's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in Secretary of 
  the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
  the system manager.
Record source categories: 
  Individual; orders to active duty and subsequent transfer orders; and 
  computer strips provided by the Bureau of Naval Personnel on all 
  active duty officers.
Exemptions claimed for the system:
  None.

<DOC>
 


N01070-2

System name: Naval Attache Files.

System location: 
  Chief of Naval Operations (N2), The Pentagon, Washington, DC 20350-
  2000.
Categories of individuals covered by the system: 
  U.S. Navy and Marine Corps Officers nominated and/or assigned to duty 
  in the Defense Attache System (DAS).
Categories of records in the system: 
  File contains records concerning the service and personal history of 
  officers nominated and/or assigned to duty in the DAS and their 
  dependents.
Authority for maintenance of the system: 
  National Security Act of 1974, as amended: 5 U.S.C. 301, Departmental 
  Regulations; 10 U.S.C. 503 and 6011; 44 U.S.C. 3101; and E.O. 12356.
Purpose(s): 
  To determine suitability of personnel for security clearances and 
  assignment to the Defense Attache System.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  To the Department of State to determine suitability of personnel for 
  security clearances and assignment to the Defense Attache System.
  The `Blanket Routine Uses' that appear at the beginning of the Navy's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper files in folders stored in standard General Services 
  Administration safes.
Retrievability: 
  Retrieved by name of officer.
Safeguards: 
  Records are stored in a controlled access area and are accessible only 
  to a very limited number of authorized personnel with proper security 
  clearance and demonstrated need for access.
Retention and disposal: 
  Records are opened on individuals when first nominated for attache 
  duty, and retained until six months after completion of attache duty 
  and then destroyed.
System manager(s) and address: 
  Chief of Naval Operations (N2), The Pentagon, Washington, DC 20350-
  2000.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Chief of Naval Operations (N2), The Pentagon, Washington, DC 20350-
  2000.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Chief of Naval 
  Operations (N2), The Pentagon, Washington, DC 20350-2000.
  The request should contain the full name and address of the subject 
  individual.
Contesting record procedures: 
  The Navy's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are published in Secretary of 
  the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
  the system manager.
Record source categories: 
  Data is gained from the subjects of the file, Naval Military Personnel 
  Command and Headquarters Marine Corps files of subject's fitness 
  reports, Defense Investigative Service/Naval Criminal Investigative 
  Service (DIS/NCIS) background investigations and other sources who are 
  familiar with the subject.
Exemptions claimed for the system:
  None.

<DOC>
 


N01070-3

System name: 

  Navy Personnel Records System.
System location: 
  Active duty records are located at the Bureau of Naval Personnel, 2 
  Navy Annex, Washington, DC 20370-5001; Naval Reserve Personnel Center, 
  New Orleans, LA 70149-7800; and local activity to which individual is 
  assigned. Official mailing addresses are published as an appendix to 
  the Navy's compilation of system of record notices.
  Secondary systems are located at the Department of the Navy Activities 
  in the chain of command between the local activity and the 
  headquarters level; Federal Records Storage Centers; National 
  Archives. Official mailing addresses are published as an appendix to 
  the Navy's compilation of system of record notices.
Categories of individuals covered by the system: 
  All Navy military personnel: Officers, enlisted, active, inactive, 
  reserve, fleet reserve, retired, midshipmen, officer candidates, and 
  Naval Reserve Officer Training Corps personnel.
Categories of records in the system: 
  Personnel service jackets and service records, correspondence and 
  records in both automated and non-automated form concerning 
  classification, assignment, distribution, promotion, advancement, 
  performance, recruiting, retention, reenlistment, separation, 
  training, education, morale, personal affairs, benefits, entitlements, 
  discipline and administration of naval personnel.
Authority for maintenance of the system: 
  5 U.S.C. 301, Departmental Regulations and E.O. 9397.
Purpose(s): 
  To assist officials and employees of the Navy in the management, 
  supervision and administration of Navy personnel (officer and 
  enlisted) and the operations of related personnel affairs and 
  functions.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  To officials and employees of the National Research Council in 
  Cooperative Studies of the National History of Disease; of Prognosis 
  and of Epidemiology. Each study in which the records of members and 
  former members of the naval service are used must be approved by the 
  Chief of Naval Personnel.
  To officials and employees of the Department of Health and Human 
  Services, Department of Veteran Affairs, and Selective Service 
  Administration in the performance of their official duties related to 
  eligibility, notification and assistance in obtaining benefits by 
  members and former members of the Navy.
  To officials and employees of the Department of Veteran Affairs in the 
  performance of their duties relating to approved research projects.
  To officials and employees of Navy Relief and the American Red Cross 
  in the performance of their duties relating to the assistance of the 
  members and their dependents and relatives, or related to assistance 
  previously furnished such individuals, without regard to whether the 
  individual assisted or his/her sponsor continues to be a member of the 
  Navy.
  To duly appointed Family Ombudsmen in the performance of their duties 
  related to the assistance of the members and their families.
  To state and local agencies in the performance of their official 
  duties related to verification of status for determination of 
  eligibility for Veterans Bonuses and other benefits and entitlements.
  To officials and employees of the Office of the Sergeant at Arms of 
  the United States House of Representatives in the performance of their 
  official duties related to the verification of the active duty naval 
  service of Members of Congress.
  Information as to current military addresses and assignments may be 
  provided to military banking facilities who provide banking services 
  overseas and who are reimbursed by the Government for certain checking 
  and loan losses. For personnel separated, discharged or retired from 
  the Armed Forces information as to last known residential or home of 
  record address may be provided to the military banking facility upon 
  certification by a banking facility officer that the facility has a 
  returned or dishonored check negotiated by the individual or the 
  individual has defaulted on a loan and that if restitution is not made 
  by the individual the United States Government will be liable for the 
  losses the facility may incur.
  To federal, state, local, and foreign (within Status of Forces 
  agreements) law enforcement agencies or their authorized 
  representatives in connection with litigation, law enforcement, or 
  other matters under the jurisdiction of such agencies.
  Information relating to professional qualifications of chaplains may 
  be provided to civilian certification boards and committees, 
  including, but not limited to, state and federal licensing authorities 
  and ecclesiastical endorsing organizations.
  The `Blanket Routine Uses' that appear at the beginning of the Navy's 
  compilation of system of record notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Automated records may be stored on magnetic tapes, disc, and drums. 
  Manual records may be stored in paper file folders, microfiche or 
  microfilm.
Retrievability: 
  Automated records may be retrieved by name and Social Security Number. 
  Manual records may be retrieved by name, Social Security Number, 
  enlisted service number, or officer file number.
Safeguards: 
  Computer facilities and terminals are located in restricted areas 
  accessible only to authorized persons that are properly screened, 
  cleared and trained. Manual records and computer printouts are 
  available only to authorized personnel having a need to know.
Retention and disposal: 
  Records are retained one year past retirement, removal, or resignation 
  of the member and then transferred to the National Personnel Records 
  Center (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 
  63132-5101 for permanent retention.
System manager(s) and address: 
  Chief of Naval Personnel (Pers 06), Washington, DC 20370-5000; 
  Commanding Officers, Officers in Charge, and Heads of Department of 
  the Navy activities. Official mailing addresses are published as an 
  appendix to the Navy's compilation of system of record notices.
Notification procedure: 
  Individuals seeking to determine whether this system of records 
  contains information about themselves should address written inquiries 
  to the Chief of Naval Personnel (Pers 06), Navy Department, 
  Washington, DC 20370-5000 or contact the personnel officer where 
  assigned. Official mailing addresses are published as an appendix to 
  the Navy's compilation of system of record notices.
  The letter should contain full name, Social Security Number (and/or 
  enlisted service number/officer file number), rank/rate, designator, 
  military status, address, and signature of the requester.
  The individual may visit the Chief of Naval Personnel, Arlington 
  Annex, Federal Office Building 2, Washington, DC, for assistance with 
  records located in that building; or the individual may visit the 
  local activity to which attached for access to locally maintained 
  records. Proof of identification will consist of Military 
  Identification Card for persons having such cards, or other picture-
  bearing identification.
Record access procedures: 
  Individuals seeking access to records about themselves contained in 
  this system of records should address written inquiries to the Chief 
  of Naval Personnel (Pers 06), Navy Department, Washington, DC 20370-
  5000 or contact the personnel officer where assigned. Official mailing 
  addresses are published as an appendix to the Navy's compilation of 
  system of records notices.
  The letter should contain full name, Social Security Number (and/or 
  enlisted service number/officer file number), rank/rate, designator, 
  military status, address, and signature of the requester.
  The individual may visit the Chief of Naval Personnel (Pers 06), 
  Arlington Annex, Federal Office Building 2, Washington, DC, for 
  assistance with records located in that building; or the individual 
  may visit the local activity to which attached for access to locally 
  maintained records. Proof of identification will consist of Military 
  Identification Card for persons having such cards, or other picture-
  bearing identification.
Contesting record procedures: 
  The Navy's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in Secretary of 
  the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
  the system manager.
Record source categories: 

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