Privacy Act: [N10140-6] Gasoline Ration System....

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  Correspondence; educational institutions; federal, state, and local 
  court documents; civilian and military investigatory reports; general 
  correspondence concerning the individual; official records of 
  professional qualifications; Navy Relief and American Red Cross 
  requests for verification of status.
Exemptions claimed for the system:
  None.

<DOC>
 


N01070-4

System name: Naval Reserve Security Group Personnel Records.

System location: 
  Commander, Naval Security Group Command, Naval Security Group, 
  Headquarters, 3801 Nebraska Avenue, NW, Washington, DC 20390.
Categories of individuals covered by the system: 
  Naval Reserve Security Group Personnel.
Categories of records in the system: 
  System comprises records reflecting information pertaining to 
  reservist's ACDUTRA (Active Duty for Training); miscellaneous 
  personnel actions, i.e., in-training status for change of rank/ 
  designator/rate; clearance certificate; congratulatory letters to 
  officers upon promotion; history of past ACDUTRA performed; 
  correspondence courses completed; old data cards and clearance 
  eligibility letters.
Authority for maintenance of the system: 
  5 U.S.C. 301; Departmental Regulations.
Purpose(s): 
  To verify past active duty and ACDUTRA performed, currency of 
  clearance status, mobilization assignments, and to identify civilian 
  skills acquired.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' that appear at the beginning of the Navy's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper-records in file folders.
Retrievability: 
  Filed alphabetically by last name of reservist.
Safeguards: 
  Buildings employ security guards. Records are maintained in areas 
  accessible only to authorized personnel who are properly screened, 
  cleared and trained.
Retention and disposal: 
  Records are retained in active file until reservist has fulfilled 
  drilling obligation or upon discharge or transfer to stand-by reserve.
System manager(s) and address: 
  Commander, Naval Security Group Command, Naval Security Group 
  Headquarters, 3801 Nebraska Avenue, NW, Washington, DC 20390.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commander, Naval Security Group Command, Naval Security Group 
  Headquarters, 3801 Nebraska Avenue, NW, Washington, DC 20390.
  Individual should provide full name, DPOB, military status, Social 
  Security Number (if you will voluntarily include it) or service 
  number.
  Visits for the purpose of obtaining information must be submitted in 
  writing to Commander, Naval Security Group Command, 3801 Nebraska 
  Avenue, NW, Washington, DC 20390, who will advise of time/date/place 
  for viewing records or will advise whether system contains records 
  pertaining to the requester. Scheduled visitors must be prepared to 
  present adequate proof of identification - i.e., combination of full 
  name, DPOB, parent(s) name, driver's license, medicare card, military 
  I.D. card, if applicable.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commander, 
  Naval Security Group Command, Naval Security Group Headquarters, 3801 
  Nebraska Avenue, NW, Washington, DC 20390.
Contesting record procedures: 
  The Navy's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are published in Secretary of 
  the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
  the system manager.
Record source categories: 
  District Officers for Naval Reserve Security Group, Commanding 
  Officers of Naval Reserve Security Group Divisions, and, Commanding 
  Officer, Naval Technical Training Center, Pensacola, FL.
Exemptions claimed for the system:
  None.

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N01070-6

System name: Employee Explosives Certification Program.

System location: 
  Organization elements of the Department of the Navy. Official mailing 
  addresses are published as an appendix to the Navy's compilation of 
  systems of records notices.
Categories of individuals covered by the system: 
  All personnel involved in the process or evolutions of explosives 
  operations.
Categories of records in the system: 
  Individual certifying document and combined register of all employees 
  certified.
Authority for maintenance of the system: 
  5 U.S.C. 301; Departmental Regulations.
Purpose(s): 
  To record the names of all employees and their qualifications to work 
  in certain categories of explosive operations.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' that appear at the beginning of the Navy's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  File folder, punched cards.
Retrievability: 
  Social Security Number, name.
Safeguards: 
  Personnel escort required.
Retention and disposal: 
  Permanent, unless employee terminates or is no longer involved in 
  explosives processes. Document returned to employee's department for 
  routine disposal after deletion from program.
System manager(s) and address: 
  Commanding officer or head of the organization in question. Official 
  mailing addresses are published as an appendix to the Navy's 
  compilation of systems of records notices.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Commanding officer or head of the organization in question. 
  Individuals may inspect personnel certifying documents at local 
  activity to which individual assigned. Official mailing addresses are 
  published as an appendix to the Navy's compilation of systems of 
  records notices.
  Requesters must be escorted and provide identification for inspection 
  of their personnel records.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Commanding 
  officer or head of the organization in question. Individuals may 
  inspect personnel certifying documents at local activity to which 
  individual assigned. Official mailing addresses are published as an 
  appendix to the Navy's compilation of systems of records notices.
  Requesters must be escorted and provide identification for inspection 
  of their personnel records.
Contesting record procedures: 
  The Navy's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are published in Secretary of 
  the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
  the system manager.
Record source categories: 
  Personnel files, previous supervisors.
Exemptions claimed for the system:
  None.

<DOC>
 


N01070-7

System name: 

  NEXCOM Military Personnel Information System.
System location: 
  Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia 
  Beach, VA 23452-5724.
Categories of individuals covered by the system: 
  Present and past military officers and key enlisted personnel assigned 
  to the Navy Exchange System.
Categories of records in the system: 
  Name; rank or rate; dependency status; Social Security Number; 
  designation; date of rank; date reported; rotation date; educational 
  level; lineal number; location of assignments; preference of 
  assignment, biographical information, and orders.
Authority for maintenance of the system: 
  5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013; and E.O. 9397.
Purpose(s): 
  To assist officials and employees of the Navy Exchange Service Command 
  in the management, supervision, and administration of its personnel.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  The `Blanket Routine Uses' that appear at the beginning of the Navy's 
  compilation of systems of records apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  Computerized records, printed reports, card files, and file folders.
Retrievability: 
  Name and Social Security Number.
Safeguards: 
  Supervised office spaces and computers are accessible only through the 
  computer center whose entry is limited to authorized personnel only. 
  All information is maintained in locked file cabinets or locked 
  archives. Computer systems are password protected.
Retention and disposal: 
  Destroyed three years following an individual's discharge/retirement 
  from the Navy.
System manager(s) and address: 
  Policy Official: Commander, Navy Exchange System, 3280 Virginia Beach 
  Boulevard, Virginia Beach, VA 23452-5724.
  Record Holder: Director, Office of Military Personnel, 3280 Virginia 
  Beach Boulevard, Virginia Beach, VA 23452-5724.
Notification procedure: 
  Individuals seeking to determine whether this system of records 
  contains information about themselves should address written inquiries 
  to the Director, Office of Military Personnel, 3280 Virginia Beach 
  Boulevard, Virginia Beach, VA 23452-5724.
  Written requests must include full name, Social Security Number and 
  military duty status. At the time of a personal visit, the requester 
  must provide proof of identity containing the requester's signature.
Record access procedures: 
  Individuals seeking access to records about themselves contained in 
  this system of records should address written inquiries to the 
  Director, Office of Military Personnel, 3280 Virginia Beach Boulevard, 
  Virginia Beach, VA 23452-5724.
  Written requests must include full name, Social Security Number and 
  military duty status. At the time of a personal visit, the requester 
  must provide proof of identity containing the requester's signature.
Contesting record procedures: 
  The Navy's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in Secretary of 
  the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
  the system manager.
Record source categories: 
  U.S. Navy Manpower Information System; Bureau of Naval Personnel; the 
  individual; and the individual's supervisor.
Exemptions claimed for the system:
  None.

<DOC>
 


N01070-8

System name: 

  Correction Board Case Files System.
System location: 
  Board for Correction of Naval Records, Department of the Navy, 
  Washington, DC 20370-5100.
  Decentralized segments located in the Bureau of Naval Personnel, 2 
  Navy Annex, Washington, DC 20370-5001;
  Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-
  0001; and, the individual military personnel record of the service 
  member concerned.
Categories of individuals covered by the system: 
  Any member or former member of the U.S. Navy or Marine Corps who has 
  applied for the correction of his/her naval record.
Categories of records in the system: 
  Records consist of file cards with basic information and computer 
  records derived therefrom, case files containing records of board 
  proceedings, material submitted for correction and supporting 
  documentation, correspondence and transcripts of board formal 
  hearings. The basic case information and computer records derived 
  therefrom include the following: Rank; Social Security Number/service 
  number; docket number; date application received; subject category; 
  subject category description; examiner's initials; date examiner 
  assigned; branch of service; board decision; date of board decision; 
  date decision promised if interested members of Congress; date case 
  forwarded to the Secretary of the Navy; lineal number of officer 
  applicant; officer designated; date officer case forwarded to Bureau 
  of Naval Personnel/Commandant of the Marine Corps; date officer case 
  returned from Bureau of Naval Personnel/Commandant of the Marine 
  Corps; date advisory opinion requested; identity of advisor's 
  organization; date advisory opinion received; date service record 
  ordered; date medical record ordered; date court-martial record 
  ordered; date confinement record order; date Navy Discharge Review 
  Board record ordered; date other record ordered; date service record 
  received; date medical record received; date court-martial record 
  received; date confinement record received; date Navy Discharge Review 
  Board record received; date other record received; number of Navy 
  applications received; number of Marine Corps applications received; 
  total number of Navy and Marine Corps applications received; percent 
  of total to grand total; total number of Navy discharge cases; total 
  number Marine Corps discharge cases; Navy grant count; Navy deny 
  count; Navy modify count; Marine grant; Marine deny count; Marine 
  modify count.
Authority for maintenance of the system: 
  10 U.S.C. 1552; 32 CFR part 723; and E.O. 9397.
Purpose(s): 
  To review applicant's Naval record to determine the existence of 
  alleged error or injustice and to recommend appropriate corrective 
  action when warranted - to report its findings, conclusions and 
  recommendations to the Secretary of the Navy in appropriate cases - to 
  respond to inquiries from applicants, their counsel, and members of 
  Congress.
  To provide officials of the Bureau of Naval Personnel with advisory 
  opinions in cases involving present and former Navy personnel - to 
  correct records of present and former Navy personnel in accordance 

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