Privacy Act: [N10140-6] Gasoline Ration System....

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Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  File folders in metal file cabinets.
Retrievability: 
  Name, rank, and Social Security Number.
Safeguards: 
  Access is restricted to the individual, his commanding officer, or 
  those involved in maintaining training records. The file cabinets 
  containing the jackets are in command areas under normal military 24 
  hour security measures.
Retention and disposal: 
  Jackets are retained in the individual's command until detachment, at 
  which time it is given to the individual.
System manager(s) and address: 
  Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, 
  Corpus Christi, TX 78419-5041.
Notification procedure: 
  The individual is informed that the FIST jacket is being maintained, 
  participates in its development and, additionally, is required to 
  review the jacket with his instructor periodically.
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the activity where 
  assigned or to the Chief of Naval Air Training, 250 Lexington 
  Boulevard, Suite 102, Corpus Christi, TX 78419-5041.
  Individual should provide their name, rank, and Social Security 
  Number.
Record access procedures: 
  The individual is informed that the FIST jacket is being maintained, 
  participates in its development and, additionally, is required to 
  review the jacket with his instructor periodically. Any questions 
  should be directed to the Chief of Naval Air Training, 250 Lexington 
  Boulevard, Suite 102, Corpus Christi, TX 78419-5041.
Contesting record procedures: 
  The Navy's rules for accessing records and for contesting contents and 
  appealing initial agency determinations are published in Secretary of 
  the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
  the system manager.
Record source categories: 
  Academic tests, flight performance evaluation, check flight 
  evaluation, instructor's evaluation, command determinations, and, 
  personal input.
Exemptions claimed for the system:
  None.

<DOC>
 


N01070-12

System name: NCIS Administrative Files System.

System location: 
  Primary: Director, Naval Criminal Investigative Service, Washington 
  Navy Yard, Building 111, 901 M Street, SE, Washington, DC 20388-5380.
  Decentralized Segments: Naval Criminal Investigative Service Regional 
  Offices (NCISROs) retain duplicate copies of certain segments of the 
  administrative files. Official mailing addresses are published as an 
  appendix to the Navy's compilation of system of records notices.
Categories of individuals covered by the system: 
  Past and present civilian, military, and foreign national personnel 
  assigned world-wide to the Naval Criminal Investigative Service.
Categories of records in the system: 
  Personnel and Resource Information System - contains personnel 
  management information/statistical information on NCIS personnel.
  Special Agent Career Development Files - contains correspondence 
  unique to the NCIS Special Agent, including annual physical 
  examinations, assignment preferences, and special qualifications, 
  which has a bearing on world-wide assignability, promotion, and 
  general career assessment.
  Weapons and Equipment Files - identifies credential numbers, badges, 
  PSP pins, and weapons assigned to authorized NCIS personnel.
  Personnel Security Clearance File - identifies the classified material 
  access level and date of last security clearance for assigned civilian 
  and military personnel of NCIS.
  Personnel Utilization Data File - provides statistical information 
  regarding the manner by which available NCIS manhours are expended in 
  the execution of its assigned investigative and counterintelligence 
  mission. The file is formed by the submission (monthly) of individual 
  manhour diaries. All assigned personnel input to this system; their 
  manhours are categorized by function.
  Freedom of Information Act and Privacy Act Requests File - contains 
  correspondence and responses made to requests for information pursuant 
  to the Freedom of Information Act and the Privacy Act of 1974.
Authority for maintenance of the system: 
  5 U.S.C. 301, Departmental Regulations and E.O. 9397.
Purpose(s): 
  The Personnel and Resource Information System is used to prepare all 
  personnel documents and personnel statistical studies. It provides 
  such information as the average grade, the total number and 
  composition of personnel at each NCIS component, and the past 
  assignments of personnel. It is used on a daily basis by personnel in 
  the formation and execution of staffing actions for the various NCIS 
  components, information verification of employee's tenure, and the 
  compilation of necessary statistical studies.
  Special Agent Career Development Files are used for in-house agency 
  decisions regarding reassignment, promotion, career training, and 
  long-range development. They form in-house agency repository for both 
  adverse and favorable documents regarding Special Agents. The files 
  have a long-range function, that of forming the basis for law 
  enforcement retirement service certification. Though part of the file 
  is duplicated in the official file maintained by the Civilian 
  Personnel Office, the Special Agent Career Development File is 
  considered privileged information and its contents are not released 
  outside NCIS. Within NCIS, the files are maintained and controlled 
  exclusively within the Career Services Division, NCIS, and by assigned 
  personnel of that Division. The files are released for review only to 
  senior management personnel of NCIS.
  Weapons and Equipment Files are used to identify and inventory 
  credentials, weapons, badges, and handcuffs issued to authorized NCIS 
  personnel.
  Personnel Security Clearance Files are used to informally verify and 
  authenticate security clearances issued to NCIS personnel. The file 
  has a daily working purpose of acting as a check sheet for the 
  updating of security clearances. It is used by the Commander, NCIS to 
  certify the access level of certain assigned NCIS personnel to other 
  Navy commands as well as civilian contractors. Personnel Utilization 
  Data File is used to make analyses which modify the staffing levels at 
  various NCIS components based on the actual work level. It further 
  provides a tool to NCIS management to gauge the efficiency of all 
  components by comparing their workload with the amount of manhours 
  available.
  The records in this system may be used by other DOD components 
  requiring confirmation of security clearance levels and for 
  statistical purposes.
  Freedom of Information Act and Privacy Act Request Files are used to 
  record actions taken on requests/appeals/amendments.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  To law enforcement activities conducting criminal or suitability 
  investigations.
  To the Office of Personnel Management when making personnel 
  determinations, e.g., awards or disciplinary actions.
  To credit companies in response to credit queries.
  To personal physicians regarding medical records.
  The `Blanket Routine Uses' that appear at the beginning of the Navy's 
  compilation of systems notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Automated and paper records.
Retrievability: 
  For the Special Agent Career Development File - name only.
  For the Weapons and Equipment File - by name or by item number (i.e., 
  badge, credential, weapon, handcuff serial number).
  For the Personnel and Resource Information System - by name and Social 
  Security Number or by individual data characteristic, such as GS-grade 
  level, duty-station, special qualifications, or language 
  qualifications.
  For the Personnel Utilization Data File - normally accessed and 
  retrieved by location and functional category of employment (i.e., 
  Special Agent, clerical, etc.). The capability exists, however, to 
  retrieve by Social Security Number. The Personnel Security 
  Classification File, which is a subordinate file to the Personnel and 
  Resource Information System, is accessed by name and Social Security 
  Number.
  For the Freedom of Information Act and Privacy Act Requests File - by 
  name and year request was made.
Safeguards: 
  Files are protected by limited controlled access, safes, locked 
  cabinets, and locked doors. Visitor control and security computer 
  software measures (where applicable) are utilized.
Retention and disposal: 
  Personnel indexed in the Personnel and Resource Information System and 
  the Personnel Security Clearance Files are deleted from the magnetic 
  tape data storage upon termination of employment. Residual paper 
  records are retained from two to five years and then destroyed.
  Personnel indexed in the Weapons and Equipment Files are deleted as 
  assigned equipment is accounted for or returned. Residual paper 
  printouts are destroyed at least semi-annually. The Special Agent 
  Career Development Files are semi-permanent and are retained, at least 
  in essential skeletal format, indefinitely.
  Personnel indexed in the Freedom of Information Act and Privacy Act 
  Requests File are deleted after two years if their request was granted 
  or no record found and six years if the request was denied in whole or 
  in part.
System manager(s) and address: 
  Director, Naval Criminal Investigative Service, Washington Navy Yard, 
  Building 111, 901 M Street, SE, Washington, DC 20388-5380.
Notification procedure: 
  Individuals seeking to determine whether this system of records 
  contains information about themselves should address written inquiries 
  to the Director, Naval Criminal Investigative Service, Washington Navy 
  Yard, Building 111, 901 M Street, SE, Washington, DC 20388-5380. 
  Individuals submitting requests should provide their full name, date 
  of birth, Social Security Number, and dates of employment or 
  assignment with NCIS. In the case of personal visits, individuals 
  requesting access to files in this system will be required to present 
  reasonable proof of identity to minimally include a driver's license 
  or similar document at least one of which must bear a current 
  photograph and be able to provide (orally) some element of unique 
  identifying data such as name of spouse or a past duty-station with 
  NCIS.
Record access procedures: 
  Individuals seeking access to records about themselves contained in 
  this system of records should address written inquiries to the 
  Director, Naval Criminal Investigative Service, Washington Navy Yard, 
  Building 111, 901 M Street, SE, Washington, DC 20388-5380. Individuals 
  submitting requests should provide their full name, date of birth, 
  Social Security Number, and dates of employment or assignment with 
  NCIS.
  In the case of personal visits, individuals requesting access to files 
  in this system will be required to present reasonable proof of 
  identity to minimally include a drivers' license or similar document 
  at least one of which must bear a current photograph and be able to 
  provide (orally) some element of unique identifying data such as name 
  of spouse or a past duty-station with NCIS.
Contesting record procedures: 
  The Department of the Navy rules for accessing records and contesting 
  contents and appealing initial agency determinations are published in 
  Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
  obtained from the system manager.
Record source categories: 
  Information for the Personnel and Resource Information System and the 
  Personnel Utilization Data System is obtained from the individual 
  employee, who is the prime source of information both for initial 
  access to the files as well as for the periodic update.
  Information for the Personnel Security Clearance File information is 
  obtained from the Personnel and Resource Information System.
  The information for the Weapons and Equipment Files is obtained from 
  personnel charged with the issuance of various items inventoried 
  therein (with verification by the personnel to whom the items are 
  issued.)
  Information for the Special Agent Career Development File is obtained 
  from the individuals' supervisors, from various naval commands, and 
  other federal and state agencies with whom the special agent has had 
  professional contact and from the individual. Also, this file contains 
  copies of each physical examination required annually of assigned 
  civilian special agents.
  Information for the Freedom of Information Act and Privacy Act 
  Requests file is obtained from the individual requesting the 
  information.
Exemptions claimed for the system:
  None.

<DOC>
 


N01070-13

System name: Nuclear Program Interview and Screening.

System location: 
  Naval Sea Systems Command (Code 08), 2531 Jefferson Davis Highway, 
  Arlington, VA 22242-5160.
Categories of individuals covered by the system: 
  Personnel interviewed or considered for assignment or retention in the 
  Naval Nuclear Power Program.
Categories of records in the system: 
  Interview appropriation folder, interview chronology, interview index 
  card, Navy Enlisted Nuclear Program Technical Screening Sheets, 
  Nuclear Propulsion Officer Candidate Records.
Authority for maintenance of the system: 
  5 U.S.C. 301, Departmental Regulations and E.O. 9397.
Purpose(s): 
  To determine eligibility of individuals for the Naval Nuclear Power 
  Program; to maintain statistical and accounting records on individuals 
  for assignment and retention in the program.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  In addition to those disclosures generally permitted under 5 U.S.C. 
  552a(b) of the Privacy Act, these records or information contained 
  therein may specifically be disclosed outside the DoD as a routine use 
  pursuant to 5 U.S.C. 552a(b)(3) as follows:
  The `Blanket Routine Uses' that appear at the beginning of the Navy's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system: 
Storage: 
  File folders, loose leaf binders, and index card box.
Retrievability: 
  Name, Navy rate (if applicable), Social Security Number, approximate 
  date of screening or attendance at Nuclear Power School.
Safeguards: 
  All files in this system are stored in safes which are located in a 
  restricted area with controlled access.
Retention and disposal: 
  Permanent.
System manager(s) and address: 
  Commander, Naval Sea Systems Command (Code 08), 2531 Jefferson Davis 
  Highway, Arlington, VA 22242-5160.
Notification procedure: 
  Individuals seeking to determine whether this system of records 
  contains information about themselves should address written inquiries 
  to the Commander, Naval Sea Systems Command (Code 08), 2531 Jefferson 
  Davis Highway, Arlington, VA 22242-5160.
  The requester should provide full name, Navy rate (if applicable), 
  Social Security Number, dates of attendance at Nuclear Power School 
  Class (if applicable), or dates of service or screening.
Record access procedures: 
  Individuals seeking access to records about themselves contained in 
  this system of records should address written inquiries to the 
  Commander, Naval Sea Systems Command (Code 08), 2531 Jefferson Davis 
  Highway, Arlington, VA 22242-5160.
  The requester should provide full name, Navy rate (if applicable), 
  Social Security Number, dates of attendance at Nuclear Power School 
  Class (if applicable), or dates of service or screening.
Contesting record procedures: 

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