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UNITED STATES NAVY
How Systems are Arranged
Department of the Navy systems of records are numbered to coincide
with the subject matters identified in the Standard Subject
Identification Code (SSIC).
Each series of records has been assigned a major subject title,
followed by a combined alpha-numeric identification number. For
example, the systems of records containing financial information would
be found under the major subject title, Financial Management. The
range of identification of records will be from 7000 to 7999. The
systems of records concerning military pay is 7220. If there are
multiple systems of records maintained under this series, the
identification number will be identified as N07220-1, N07220-2,
N07220-3, etc. The last digit, i.e., -1, -2, -3, indicates the first,
second, and third systems of records within the category of military
pay.
When assigning numbers to systems of records, we identify the
appropriate SSIC for the system and formulate the system number by
adding `N' for Navy to the beginning of the number, followed by the
SSIC number. `0' is placed after the `N' for SSIC codes 1000 through
9999, since each system must begin with `N' followed by five digits.
How To Use the Index Guide
The systems of records maintained by the Department of the Navy are
contained within the major subject title and numerical series of the
SSIC. The list identifies each series in numerical order. Use the list
to identify major areas of interest.
Subject Series
System Identification Series
Military Personnel
1000-1999
Telecommunications
2000-2999
Operations and Readiness
3000-3999
Logistics
4000-4999
General Administration
5000-5999
Medicine and Surgery
6000-6999
Financial Management
7000-7999
Ordnance Material Readiness
8000-8999
Ships Design and Material
9000-9999
General Material
10000-10999
Facilities and Activities
11000-11999
Civilian Personnel
12000-12999
Aeronautical and Astronautical Material
13000-13999
For Further Assistance
The Chief of Naval Operations is designated the Privacy Act
Coordinator for the Department of the Navy. Any questions or
assistance you may require should be addressed to the Chief of Naval
Operations (N09B30), Room 5E521, The Pentagon, Washington, DC 20350-
2000.
Point of contact is Mrs. Gwendolyn Aitken, Commercial (703) 614-2004/
2817 or DSN 224-2004/2817.
REQUESTING RECORDS
Records are retrieved by name or by some other personal identifier. It
is therefore especially important for expeditious service when
requesting a record that particular attention be provided to the
Notification and/or Access Procedures of the particular record system
involved so as to furnish the required personal identifiers, or any
other pertinent personal information as may be required to locate and
retrieve the record.
BLANKET ROUTINE USES
Certain `blanket routine uses' of the records have been established
that are applicable to every record system maintained within the
Department of Defense unless specifically stated otherwise within a
particular record system. These additional blanket routine uses of the
records are published below only once in the interest of simplicity,
economy and to avoid redundancy.
LAW ENFORCEMENT ROUTINE USE
In the event that a system of records maintained by this component to
carry out its functions indicates a violation or potential violation
of law, whether civil, criminal or regulatory in nature, and whether
arising by general statute or by regulation, rule or order issued
pursuant thereto, the relevant records in the system of records may be
referred, as a routine use, to the appropriate agency, whether
Federal, state, local, or foreign, charged with the responsibility of
investigating or prosecuting such violation or charged with enforcing
or implementing the statute, rule, regulation or order issued pursuant
thereto.
DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE
A record from a system of records maintained by this component may be
disclosed as a routine use to a Federal, state, or local agency
maintaining civil, criminal, or other relevant enforcement information
or other pertinent information, such as current licenses, if necessary
to obtain information relevant to a component decision concerning the
hiring or retention of an employee, the issuance of a security
clearance, the letting of a contract, or the issuance of a license,
grant or other benefit.
DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE
A record from a system of records maintained by this component may be
disclosed to a Federal agency, in response to its request, in
connection with the hiring or retention of an employee, the issuance
of a security clearance, the reporting of an investigation of an
employee, the letting of a contract, or the issuance of a license,
grant or other benefit by the requesting agency, to the extent that
the information is relevant and necessary to the requesting agency's
decision on the matter.
CONGRESSIONAL INQUIRIES ROUTINE USE
Disclosure from a system of records maintained by this component may
be made to a Congressional office from the record of an individual in
response to an inquiry from the Congressional office made at the
request of that individual.
PRIVATE RELIEF LEGISLATION ROUTINE USE
Relevant information contained in all systems of records of the
Department of Defense published on or before August 22, 1975, may be
disclosed to the Office of Management and Budget in connection with
the review of private relief legislation as set forth in OMB Circular
A-19 at any stage of the legislative coordination and clearance
process as set forth in that Circular.
DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE
A record from a system of records maintained by this component may be
disclosed to foreign law enforcement, security, investigatory, or
administrative authorities in order to comply with requirements
imposed by, or to claim rights conferred in, international agreements
and arrangements including those regulating the stationing and status
in foreign countries of Department of Defense military and civilian
personnel.
DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE
Any information normally contained in IRS Form W-2 which is maintained
in a record from a system of records maintained by this component may
be disclosed to state and local taxing authorities with which the
Secretary of the Treasury has entered into agreements pursuant to
Title 5, U.S. Code, Sections 5516, 5517, 5520, and only to those state
and local taxing authorities for which an employee or military member
is or was subject to tax regardless of whether tax is or was withheld.
This routine use is in accordance with Treasury Fiscal Requirements
Manual Bulletin Number 76-07.
DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE
A record from a system of records subject to the Privacy Act and
maintained by this component may be disclosed to the Office of
Personnel Management concerning information on pay and leave,
benefits, retirement deductions, and any other information necessary
for the Office of Personnel Management to carry out its legally
authorized Government-wide personnel management functions and studies.
DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE
A record from a system of records maintained by this component may be
disclosed as a routine use to any component of the Department of
Justice for the purpose of representing the Department of Defense, or
any officer, employee or member of the Department in pending or
potential litigation to which the record is pertinent.
DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE
Information as to current military addresses and assignments may be
provided to military banking facilities who provide banking services
overseas and who are reimbursed by the Government for certain checking
and loan losses. For personnel separated, discharged, or retired from
the Armed Forces, information as to last known residential or home of
record address may be provided to the military banking facility upon
certification by a banking facility officer that the facility has a
returned or dishonored check negotiated by the individual or the
individual has defaulted on a loan and that if restitution is not made
by the individual, the U.S. Government will be liable for the losses
the facility may incur.
DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION
ROUTINE USE
A record from a system of records maintained by this component may be
disclosed as a routine use to the General Services Administration for
the purpose of records management inspections conducted under
authority of 44 U.S.C. 2904 and 2906.
DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS
ADMINISTRATION ROUTINE USE
A record from a system of records maintained by this component may be
disclosed as a routine use to the National Archives and Records
Administration for the purpose of records management inspections
conducted under authority of 44 U.S.C. 2904 and 2906.
DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE
A record from a system of records maintained by this component may be
disclosed as a routine use to the Merit Systems Protection Board,
including the Office of the Special Counsel for the purpose of
litigation, including administrative proceedings, appeals, special
studies of the civil service and other merit systems, review of OPM or
component rules and regulations, investigation of alleged or possible
prohibited personnel practices; including administrative proceedings
involving any individual subject of a DOD investigation, and such
other functions, promulgated in 5 U.S.C 1205 and 1206, or as may be
authorized by law.
COUNTERINTELLIGENCE PURPOSES ROUTINE USE
A record from a system of records maintained by this component may be
disclosed as a routine use outside the DOD or the U.S. Government for
the purpose of counterintelligence activities authorized by U.S. Law
or Executive Order or for the purpose of enforcing laws which protect
the national security of the United States.
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N01001-1
System name: Roster, Naval Reserve Law Units.
System location:
Office of the Judge Advocate General (Code 62), Department of the
Navy, 200 Stovall Street, Alexandria, VA 22332-2400.
Categories of individuals covered by the system:
Listing of law program officers in Naval Readiness Commands having
cognizance over Reserve affairs; listing of Naval Legal Service
Offices; listing of the staff of the Director, Naval Reserve Law
Programs; listing of Naval Reserve Law Company commanding officers;
and listing of members of law units.
Categories of records in the system:
Roster contains names and locations of personnel associated with Naval
Reserve Law Programs; names of law units, Social Security Number,
rank, home and office addresses, and telephone numbers.
Authority for maintenance of the system:
10 U.S.C. 806.
Purpose(s):
To facilitate and promote liaison between Naval Reserve Law Units, law
program officers, the Director, Naval Reserve Law Programs, and the
Navy's legal assistance program. It is an essential publication used
by legal assistance officers Navy-wide. It apprises Naval Reserve
Officers of the locations of Reserve units in order that they
participate in the reserve law program.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
The `Blanket Routine Uses' that appear at the beginning of the Navy's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
File folders.
Retrievability:
By names of members and location of Reserve units.
Safeguards:
Records are maintained under the control of authorized personnel
during working hours; the office space in which the rosters are
maintained is locked outside official working hours.
Retention and disposal:
Rosters are retained for approximately two years and destroyed when a
new edition is published.
System manager(s) and address:
Assistant Judge Advocate General (Civil Law), Office of the Judge
Advocate General, Department of the Navy, 200 Stovall Street,
Alexandria, VA 22332-2400.
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