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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.NATIONAL AERONAUTICS AND SPACE ADMINISTRATION


   #..TABLE OF CONTENTS

   NASA 10ACMQ--Aircraft Crewmembers' Qualifications and Performance 
            Records
   NASA 10BRPA--Biographical Records for Public Affairs
   NASA 10EEOR--Equal Opportunity Records
   NASA 10GMVP--Government Motor Vehicle Operators Permit Records
   NASA 10HABC--History Archives Biographical Collection
   NASA 10HERD--Human Experimental and Research Data Records
   NASA 10HIMS--Health Information Management System
   NASA 10IGIC--Inspector General Investigations Case Files
   NASA 10NPPS--NASA Personnel and Payroll Systems
   NASA 10SCCF--Standards of Conduct Counseling Case Files
   NASA 10SECR--Security Records System
   NASA 10SPER--Special Personnel Records
   NASA 10XROI--Exchange Records on Individuals
   NASA 611WSR--MSFC Internet Web Site Record System
   GRC 22ORER--Glenn Research Center Occupational Radiation Exposure 
            Records
   GSFC 51LISTS--Locator and Information Services Tracking System 
            (LISTS)
   GSFC 51RSCR--Goddard Space Flight Center Radiation Safety Committee 
            Records
   JSC 72XOPR--Johnson Space Center Exchange Activities Records
   KSC 76RTES--Kennedy Space Center Radiation Training and Experience 
            Summary
   KSC 76STCS--Kennedy Space Center Shuttle Training Certification 
            System (YC-04)
   KSC 76XRAD--Kennedy Space Center Occupational External Radiation 
            Exposure History for Nuclear Regulatory Commission Licenses

   #..NASA 10ACMQ

   #....System name: 

       Aircraft Crewmembers' Qualifications and Performance Records.
     Security classification: 
       None.
     System location: 
       Locations 1 through 11 inclusive as set forth in Appendix A.
     Categories of individuals covered by the system: 
       Crewmembers of NASA aircraft.
     Categories of records in the system: 
       System contains: (1) Records of qualification, experience, and 
   currency, e.g., flight hours (day, night, and instrument), types of 
   approaches and landings, crew position, type of aircraft, flight 
   check ratings and related examination results, training performed, 
   and medical records; (2) flight itineraries and passenger manifests; 
   and (3) crewmembers' biographical information.
     Authority for maintenance of the system: 
       42 U.S.C. 2473 and 44 U.S.C. 3101.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The following are routine uses: (1) In cases of accident 
   investigations, including mishap and collateral investigations, 
   access to this system of records may be granted to Federal, State, or 
   local agencies or to foreign governments; (2) to Federal, State, or 
   local agencies, companies, or governments requesting qualifications 
   of crewmembers prior to authorization to participate in their flight 
   programs, or to Federal, State, or local agencies, companies, or 
   governments whose crewmembers may participate in NASA's flight 
   programs; (3) public or press releases either by prior approval of 
   the individual, or in the case of public release of information from 
   mishap or collateral investigation reports, pursuant to NASA 
   regulations at 14 CFR part 1213; and (4) standard routine uses 1 
   through 4 inclusive as set forth in Appendix B.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Hard-copy documents and magnetic media.
     Retrievability: 
       Records are indexed by crewmember name.
     Safeguards: 
       Records are protected in accordance with the requirements and 
   procedures which appear at 14 CFR 1212.605, utilizing locked file 
   cabinets and/or secured rooms.
     Retention and disposal: 
       Records are maintained in Agency files and destroyed 5 years 
   after crewmember separates from NASA in accordance with NASA Records 
   Retention Schedules, Schedule 8 Item 32.
     System manager(s) and address: 
       Director, Aircraft Management Office, Location 1.
       Subsystem Managers: Deputy Chief, Flight Control and Cockpit 
   Integration Branch, Location 2; Chief, Dryden Research Aircraft 
   Operations Division, Location 3; Head, Aeronautical Programs Branch, 
   Location 4; Chief, Aircraft Operations Division, Location 5; Chief, 
   Aircraft Operations Office, Location 6; Chief, Flight Operations and 
   Support Division, Location 7; Chief, Aircraft Operations Branch, 
   Location 8; Chief, Aircraft Operations, Location 9; Chief, Contract 
   Management, Location 10; Aircraft Management Officer, Location 11 
   (Locations are set forth in Appendix A).
     Notification procedure: 
       Information may be obtained from the cognizant system or 
   subsystem manager listed above.
     Record access procedures: 
       Requests from individuals should be addressed to the same address 
   as stated in the Notification section above.
     Contesting record procedures: 
       The NASA regulations for requesting amendments to records and 
   contesting record contents appear at 14 CFR part 1212.
     Record source categories: 
       Individuals, training schools or instructors, medical units or 
   doctors.

   #..NASA 10BRPA

   #....System name: 

       Biographical Records for Public Affairs.
     Security classification: 
       None.
     System location: 
       Locations 1, 3 through 9 inclusive, and Location 11, as set forth 
   in Appendix A.
     Categories of individuals covered by the system: 
       Principal and prominent management and staff officials, program 
   and project managers, scientists, engineers, speakers, other selected 
   employees involved in newsworthy activities, and other participants 
   in Agency programs.
     Categories of records in the system: 
       Current biographical information about the individuals with a 
   recent photograph when available. Data items are those generally 
   required by NASA or the news media in preparing news or feature 
   stories about the individual and/or the individual's activity with 
   NASA.
     Authority for maintenance of the system: 
       42 U.S.C. 2473 and 44 U.S.C. 3101.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The information contained in this system of records is compiled, 
   updated, and maintained at NASA Centers for ready reference material 
   and for immediate availability when required by the news media for 
   news stories about the individual generally involving participation 
   in a major NASA activity.
       The following are routine uses: These records are made available 
   to professional societies, civic clubs, industrial and other 
   organizations, news media representatives, researchers, authors, 
   Congress, other agencies and other members of the public in 
   connection with NASA public affairs activities.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Hard-copy documents and electronic media.
     Retrievability: 
       Records are indexed by individual's name.
     Safeguards: 
       Since the records are a matter of public information, no 
   safeguard requirements are necessary.
     Retention and disposal: 
       Records are maintained in Agency files and destroyed when there 
   is no longer a potential for public interest in them in accordance 
   with NASA Records Retention Schedules, Schedule 1, Item 40.
     System manager(s) and address: 
       Chief, NASA Newsroom, Public Affairs Division, Location 1.
       Subsystem Managers: Public Affairs Officer at Locations 3 through 
   9 and Location 11 as set forth in Appendix A.
     Notification procedure: 
       An individual desiring to find out if a Biographical System of 
   Records contains a record pertaining to him/her should call, write, 
   or visit the Public Affairs Office at the appropriate NASA Center.
     Record access procedures: 
       An individual may request access to his/her record by calling, 
   writing, or visiting the Public Affairs Office at the appropriate 
   NASA locations. Individuals may examine or obtain a copy of their 
   biographical record at any time.
     Contesting record procedures: 
       The information in the record was provided voluntarily by the 
   individual with the understanding that the information will be used 
   for public release. The individual is at liberty at any time to 
   revise, update, add, or delete information in his/her biographical 
   record to his/her own satisfaction.
     Record source categories: 
       Information in the biography of an individual in the system of 
   records is provided voluntarily by the individual generally with the 
   aid of a form questionnaire.

   #..NASA 10EEOR

   #....System name: 

       Equal Opportunity Records.
     Security classification: 
       None.
     System location: 
       Locations 1 through 9 inclusive and Location 11 as set forth in 
   Appendix A.
     Categories of individuals covered by the system: 
       Current and former employees and applicants for employment.
     Categories of records in the system: 
       (1) Complaints and (2) applications for employment.
     Authority for maintenance of the system: 
       42 U.S.C. 2473; 44 U.S.C. 3101; Executive Order 11478, dated 
   August 8, 1969; EEOC Regulations, 29 CFR part 1614; MSPB Regulations, 
   5 CFR parts 1200-1202.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The following are routine uses: (1) Disclosures to the Equal 
   Employment Opportunity Commission and the Merit Systems Protection 
   Board to facilitate their processing of discrimination complaints, 
   including investigations, hearings, and reviews on appeals; (2) 
   responses to other Federal agencies and other organizations having 
   legal and administrative responsibilities related to the NASA Equal 
   Employment Opportunity Programs and to individuals in the record; (3) 
   disclosures may be made to a congressional office from the record of 
   an individual in response to a written inquiry from the congressional 
   office made on behalf of the individual; and (4) standard routine 
   uses 1 through 4 inclusive as set forth in Appendix B.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Hard-copy documents and electronic media.
     Retrievability: 
       These records are indexed by the complainant's name.
     Safeguards: 
       Records are locked in file cabinets or in secured rooms with 
   access limited to those whose official duties require access. 
   Electronic data are maintained within locked areas in disk form.
     Retention and disposal: 
       Records are maintained in Agency files and destroyed 4 years 
   after resolution of case, in accordance with NASA Records Retention 
   Schedules, Schedule 3 Item 50/E. For Compliance Records: the Review 
   files are destroyed when 7 years old and the EEO Compliance Reports 
   are destroyed when 3 years old, in accordance with NASA Records 
   Retention Schedules, Schedule 3 Item 50/E.
     System manager(s) and address: 
       Associate Administrator for Equal Opportunity Programs, Location 
   1.
       Subsystem Managers: Equal Opportunity Officer, Locations 1 and 
   11; Head, Equal Opportunity Programs Office, Location 4; Director of 
   Equal Opportunity Programs at Locations 5 through 9; Locations are as 
   set forth in Appendix A.
     Notification procedure: 
       Information may be obtained from the cognizant system or 
   subsystem manager listed above.
     Record access procedures: 
       Requests from individuals should be addressed to the same address 
   as stated in the Notification section above.
     Contesting record procedures: 
       The NASA regulations for access to records and for contesting 
   contents and appealing initial determinations by the individual 
   concerned appear at 14 CFR part 1212.
     Record source categories: 
       Current and former employees, applicants, NASA Center Equal 
   Employment Opportunity (EEO) officers, complainants, EEO counselors, 
   EEO investigators, EEOC complaints examiners, Merit System Protection 
   Board officials, complaints coordinators, Associate Administrator for 
   Equal Opportunity Programs.

   #..NASA 10GMVP

   #....System name: 

       Government Motor Vehicle Operators Permit Records.
     Security classification: 
       None.
     System location: 
       Locations 3 and 6 as set forth in Appendix A.
     Categories of individuals covered by the system: 
       NASA employees and contractor employees.
     Categories of records in the system: 
       Name, home address, Social Security Number, physical description 
   of individual, physical condition of individual, traffic record.
     Authority for maintenance of the system: 
       42 U.S.C. 2473; 44 U.S.C. 3101; 41 CFR subpart 101-38.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       The following are routine uses: standard routine uses 1 through 4 
   inclusive, as set forth in Appendix B.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Hard-copy documents and electronic media.
     Retrievability: 
       Indexed by individual's name.
     Safeguards: 
       Records are kept in locked cabinets with access limited to those 
   whose official duties require access. Room is locked during nonduty 
   hours.
     Retention and disposal: 
       Records will be maintained in Agency files and destroyed 3 years 
   after permit expires or holder leaves NASA in accordance with NASA 
   Records Retention Schedules, Schedule 6 Item 12.
     System manager(s) and address: 
       Subsystem Managers: Transportation Officer, Location 3 and Chief, 
   Transportation Branch, Location 6. Locations are as set forth in 
   Appendix A.
     Notification procedure: 
       Information may be obtained from the cognizant system manager 
   listed above.

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