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<DOC> [2001 Privacy Act] [From the U.S. Government Printing Office via GPO Access] #.NATIONAL LABOR RELATIONS BOARD #..Table of contents NLRB-1 Accounting Records--Financial. NLRB-2 Applicant Files for Attorney and Field Examiner Positions. NLRB-3 Biographical Data File--Presidential Appointees. NLRB-4 Claim Records. NLRB-5 Employment and Performance Records, Attorneys and Field Examiners. NLRB-6 Employment and Performance Records, Nonprofessionals and Nonlegal Professionals. NLRB-7 Grievances, Appeals, Complaints, and Related Litigation Records. NLRB-8 Health Maintenance Program Records. NLRB-9 Occupational Injury and Illness Records. NLRB-10 Payroll/Personnel Records. NLRB-12 Prefiling Communications. NLRB-14 Equal Employment Opportunity Program Management System. NLRB-15 Employee Counseling Services Program Records. NLRB-16 Investigative Services Case Files. NLRB-17 Personnel Security Files. NLRB-18 Office of Inspector General Investigative Files. NLRB-19 Telephone Call Detail Records. NLRB-29 Agency Disciplinary Case Files. Appendix #..NLRB-1 #....System name: Accounting Records--Financial. Security classification: None. System location: Current records are maintained in: Finance Branch, NLRB, 1099 14th Street, NW, Washington, DC 20570-0001. Each Washington and Field Office is authorized to maintain copies of records relating to reimbursements to employees of that office and other individuals covered within the system. See the attached appendix for addresses of these offices. Inactive records are stored in the Washington National Records Center in accordance with regulations issued by the National Archives and Records Administration (36 CFR 1228.152). Categories of individuals covered by the system: Individuals reimbursed for expenses in connection with the official functions of the NLRB; i.e., travel on official business, witness fees, FOIA Request, and transportation expenses, and miscellaneous expenses. Categories of records in the system: Records may include name; home or office address; organizational unit number, purpose, duration, and cost for travel assignment of Agency employees; purpose, duration, points of travel, and cost for witnesses used by the Agency; and purpose, category, and cost of miscellaneous expenses incurred by Agency employees. Authority for maintenance of the system: 5 U.S.C., 5701 et seq.; 29 U.S.C. 153, 155, 159, 106, and 161(4). Purpose(s): These records document financial transactions regarding reimbursement of expenses in connection with official NLRB functions. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: These records or information therefrom is disclosed to: 1. Individuals who need the information in connection with the processing of an appeal, grievance, or complaint. 2. The U.S. General Accounting Office for audit purposes or determination of validity claims. 3. The U.S. Department of Treasury for issuance of checks, or direct deposit. 4. Other agencies, offices, establishments, and authorities, whether Federal, state, or local, authorized or charged with the responsibility to investigate, litigate, prosecute, enforce, or implement a statute, rule, regulation, or order, where the record or information, by itself or in connection with other records or information, indicates a violation or potential violation of law, whether criminal, civil, administrative, or regulatory in nature, and whether arising by general statute, or particular program statute, or by regulation, rule, or order issued pursuant thereto. 5. Another agency, whether Federal, State, or local, or private organization where reimbursable arrangements exits between this Agency and such other agency or private organization. 6. A Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained. 7. Officials of labor organizations recognized under 5 U.S.C. Chapter 71, when disclosure is not prohibited by law; and the data is normally maintained by the Agency in the regular course of business and is reasonably available and necessary for full and proper discussion. The foregoing shall have the identical meaning as 5 U.S.C. 7114(b)(4) as interpreted by the FLRA and the courts. 8. The Department of Justice for use in litigation, when either: (a) The NLRB or any component thereof; (b) any employee of the NLRB in his or her official capacity; (c) any employee of the NLRB in his or her individual capacity, where the Department of Justice has agreed to represent the employee; or (d) the United States Government where the NLRB determines that litigation is likely to affect the NLRB or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the NLRB to be relevant and necessary to the litigation, provided that in each case the Agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected. 9. A court, magistrate, administrative tribunal, or other adjudicatory body in the course of presenting evidence or argument, including disclosure to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, or in connection with criminal law proceedings, when: (a) The NLRB or any component thereof; or (b) any employee of the NLRB in his or her official capacity; or (c) any employee of the NLRB in his or her individual capacity where the NLRB has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has interest in such litigation, and determines that such disclosure is relevant and necessary to the litigation and that the use of such records is therefore deemed by the NLRB to be for a purpose that is compatible with the purpose for which the records were collected. 10. The Defense Manpower Data Center, Department of Defense, and to the U.S. Postal Service, to conduct computer matching programs for the purpose of identifying and locating individuals who are receiving Federal salaries or benefit payments and are delinquent in their repayment of debts owed to the U.S. Government under certain programs administered by the NLRB in order to collect the debts under the provisions of the Debt Collection Act of 1982 (Pub. L. 97-365), and Debt Collection Act of 1996 (Pub. L. 104-134) by voluntary repayment, or by administrative or salary offset procedures, and Any other Federal agency for the purpose of effecting administrative or salary offset procedures against a person employed by that agency or receiving or eligible to receive some benefit payments from the agency when NLRB as a creditor has a claim against that person. Disclosure of information about persons who are receiving Federal salaries or benefit payments and are delinquent in their repayment of debts owed to the U.S. Government under certain programs administered by NLRB may be made to other Federal agencies, only to the extent of determining whether or not the person is employed by that agency and, if so, effecting administrative or salary offset procedures against that person. Disclosure to consumer reporting agencies: For the purpose of collecting delinquent debt, these records may be reported to a credit bureau to add to credit history. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Maintained on original source documents except travel summary cards, some of which are also maintained on microfilm, and electronic storage for computer matching programs. Retrievability: Chronologically by year, and within each year alphabetically by name. Safeguards: Original source documents and microfiche are maintained in file cabinets. During duty hours cabinets and computers are under surveillance of personnel charged with custody of the records, and after duty hours are behind locked doors. Access is limited to personnel with a need for access in order to perform their official functions. Retention and disposal: Maintained and disposed of in accordance with the provisions of applicable General Records Schedules issued by the National Archives and Records Administration. System manager(s) and address: Finance Officer, NLRB, 1099 14th Street, NW, Washington, DC 20570-0001. See the attached appendix for the titles and addresses of officials at other locations responsible for this system at their locations. Notification procedure: An individual may inquire as to whether this system contains a record pertaining to him or her by directing a request to the appropriate System Manager in accordance with the procedures set forth in 29 CFR 102.117(f). Record access procedures: An individual seeking to gain access to records in this system pertaining to him or her should contact the appropriate System Manager in accordance with the procedures set forth in 29 CFR 102.117 (g) and (h). Contesting record procedures: An individual may request amendment of a record pertaining to such individual maintained in this system by directing a request to the appropriate System Manager in accordance with the procedures set forth in 29 CFR 102.117(i). Record source categories: Travel vouchers, witness vouchers, and lodging and miscellaneous receipts submitted by the individual; travel orders submitted by Agency officials; subpoenas; claims for reimbursements; and miscellaneous correspondence and information related thereto. APPENDIX Names and Addresses of NLRB Offices referenced in Notice of Records System shown above. NLRB Headquarters Offices 1099 14th Street, NW, Washington, DC 20570-0001 Offices of the Board Members of the Board, Executive Secretary, Office of the Executive Secretary, Director, Office of Representation Appeals, Director, Division of Information, Solicitor, Inspector General, Office of Inspector General Chief Administrative Law Judge, 1099 14th Street, NW, Washington, DC 20570-0001 Associate Chief Administrative Law Judge, San Francisco Judges, 901 Market Street, Suite 300, San Francisco, California 94103-1779 Associate Chief Administrative Law Judge, New York Judges, 120 West 45th Street, 11th Floor, New York, New York 10036-5503 Associate Chief Administrative Law Judge, Atlanta Judges, Peachtree Summit Building, 401 W. Peachtree Street, NE, Suite 1708, Atlanta, Georgia 30308-3510 Offices of the General Counsel General Counsel, Associate General Counsel, Division of Operations Management, Associate General Counsel, Division of Advice, Associate General Counsel, Division of Enforcement Litigation, Director, Division of Administration, Director, Equal Employment Opportunity NLRB Field Offices Regional Director, Region 1 Thomas P. O'Neal, Jr. Federal Office Building, 10 Causeway Street--6th Floor, Boston, Massachusetts 02222-1072 Regional Director, Region 2 Jacob K. Javits Federal Office Building, 26 Federal Plaza, Room 3614, New York, New York 10278-0104 Regional Director, Region 3 Dulski Federal Building, 111 West Huron Street, Room 901, Buffalo, New York 14202-2387 Resident Officer Albany Resident Office, Leo W. O'Brien Federal Building, Clinton Avenue at N. Pearl Street--Room 342, Albany, New York 12207-2350 Regional Director, Region 4 One Independence Mall, 615 Chestnut Street--7th Floor, Philadelphia, Pennsylvania 19106-4404 Regional Director, Region 5 The Appraisers Store, 103 South Gay Street, 8th Floor, Baltimore, Maryland 21202-4026 Resident Officer Washington Resident Office, 1099 14th Street, NW, Suite 5530, Washington, DC 20570-0001 Regional Director, Region 6 William S. Moorehead Federal Building, 1000 Liberty Avenue, Room 1501, Pittsburgh, Pennsylvania 15222-4173 Regional Director, Region 7 Patrick V. McNamara Federal Building, 477 Michigan Avenue--Room 300, Detroit, Michigan 48226-2569 Resident Officer Grand Rapids Resident Office, The Furniture Company Building, 82 Ionia Northwest--Room 330, Grand Rapids, Michigan 49503-3022 Regional Director, Region 8 Anthony J. Celebrezze Federal Building, 1240 East 9th Street, Room 1695 Cleveland, Ohio 44199-2086 Regional Director, Region 9 John Weld Peck Federal Building, 550 Main Street, Room 3003, Cincinnati, Ohio 45202-3271 Regional Director, Region 10 Marietta Tower, Suite 2400, 101 Marietta Street NW., Atlanta, Georgia 30323-3301 Resident Officer The Burger--Phillips Centre, 1900 Third Avenue North, Suite 311, Birmingham, Alabama 35203-3502 Regional Director, Region 11 Republic Square, Suite 200, 4035 University Parkway, Winston Salem, North Carolina 27106-3325 Regional Director, Region 12 First of America Plaza--Suite 530, 201 East Kennedy Boulevard, Tampa, Florida 33602-5824 Resident Officer Miami Resident Office, Claude Pepper Federal Office Building-13th Floor, 51 Southwest 1st Avenue, Room 1320, Miami, Florida 33130-1608 Resident Officer Jacksonville Resident Office, Federal Building, Room 214, 400 West Bay Street, Box 35091, Jacksonville, Florida 32202-4412
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