Privacy Act: [NLRB-2]...

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[2001 Privacy Act]
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   #.NATIONAL LABOR RELATIONS BOARD


   #..Table of contents

       NLRB-1  Accounting Records--Financial.
       NLRB-2  Applicant Files for Attorney and Field Examiner 
   Positions.
       NLRB-3  Biographical Data File--Presidential Appointees.
       NLRB-4  Claim Records.
       NLRB-5  Employment and Performance Records, Attorneys and Field 
   Examiners.
       NLRB-6  Employment and Performance Records, Nonprofessionals and 
   Nonlegal Professionals.
       NLRB-7  Grievances, Appeals, Complaints, and Related Litigation 
   Records.
       NLRB-8  Health Maintenance Program Records.
       NLRB-9  Occupational Injury and Illness Records.
       NLRB-10  Payroll/Personnel Records.
       NLRB-12  Prefiling Communications.
       NLRB-14  Equal Employment Opportunity Program Management System.
       NLRB-15  Employee Counseling Services Program Records.
       NLRB-16  Investigative Services Case Files.
       NLRB-17  Personnel Security Files.
       NLRB-18  Office of Inspector General Investigative Files.
       NLRB-19  Telephone Call Detail Records.
       NLRB-29  Agency Disciplinary Case Files.

                                 Appendix

   #..NLRB-1

   #....System name: 

       Accounting Records--Financial.
     Security classification: 
       None.
     System location: 
       Current records are maintained in: Finance Branch, NLRB, 1099 
   14th Street, NW, Washington, DC 20570-0001. Each Washington and Field 
   Office is authorized to maintain copies of records relating to 
   reimbursements to employees of that office and other individuals 
   covered within the system. See the attached appendix for addresses of 
   these offices. Inactive records are stored in the Washington National 
   Records Center in accordance with regulations issued by the National 
   Archives and Records Administration (36 CFR 1228.152).
     Categories of individuals covered by the system: 
       Individuals reimbursed for expenses in connection with the 
   official functions of the NLRB; i.e., travel on official business, 
   witness fees, FOIA Request, and transportation expenses, and 
   miscellaneous expenses.
     Categories of records in the system: 
       Records may include name; home or office address; organizational 
   unit number, purpose, duration, and cost for travel assignment of 
   Agency employees; purpose, duration, points of travel, and cost for 
   witnesses used by the Agency; and purpose, category, and cost of 
   miscellaneous expenses incurred by Agency employees.
     Authority for maintenance of the system: 
       5 U.S.C., 5701 et seq.; 29 U.S.C. 153, 155, 159, 106, and 161(4).
   Purpose(s): 
       These records document financial transactions regarding 
   reimbursement of expenses in connection with official NLRB functions.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       These records or information therefrom is disclosed to:
       1. Individuals who need the information in connection with the 
   processing of an appeal, grievance, or complaint.
       2. The U.S. General Accounting Office for audit purposes or 
   determination of validity claims.
       3. The U.S. Department of Treasury for issuance of checks, or 
   direct deposit.
       4. Other agencies, offices, establishments, and authorities, 
   whether Federal, state, or local, authorized or charged with the 
   responsibility to investigate, litigate, prosecute, enforce, or 
   implement a statute, rule, regulation, or order, where the record or 
   information, by itself or in connection with other records or 
   information, indicates a violation or potential violation of law, 
   whether criminal, civil, administrative, or regulatory in nature, and 
   whether arising by general statute, or particular program statute, or 
   by regulation, rule, or order issued pursuant thereto.
       5. Another agency, whether Federal, State, or local, or private 
   organization where reimbursable arrangements exits between this 
   Agency and such other agency or private organization.
       6. A Member of Congress or to a Congressional staff member in 
   response to an inquiry of the Congressional office made at the 
   written request of the constituent about whom the record is 
   maintained.
       7. Officials of labor organizations recognized under 5 U.S.C. 
   Chapter 71, when disclosure is not prohibited by law; and the data is 
   normally maintained by the Agency in the regular course of business 
   and is reasonably available and necessary for full and proper 
   discussion. The foregoing shall have the identical meaning as 5 
   U.S.C. 7114(b)(4) as interpreted by the FLRA and the courts.
       8. The Department of Justice for use in litigation, when either: 
   (a) The NLRB or any component thereof; (b) any employee of the NLRB 
   in his or her official capacity; (c) any employee of the NLRB in his 
   or her individual capacity, where the Department of Justice has 
   agreed to represent the employee; or (d) the United States Government 
   where the NLRB determines that litigation is likely to affect the 
   NLRB or any of its components, is a party to litigation or has an 
   interest in such litigation, and the use of such records by the 
   Department of Justice is deemed by the NLRB to be relevant and 
   necessary to the litigation, provided that in each case the Agency 
   determines that disclosure of the records to the Department of 
   Justice is a use of the information contained in the records that is 
   compatible with the purpose for which the records were collected.
       9. A court, magistrate, administrative tribunal, or other 
   adjudicatory body in the course of presenting evidence or argument, 
   including disclosure to opposing counsel or witnesses in the course 
   of civil discovery, litigation, or settlement negotiations, or in 
   connection with criminal law proceedings, when: (a) The NLRB or any 
   component thereof; or (b) any employee of the NLRB in his or her 
   official capacity; or (c) any employee of the NLRB in his or her 
   individual capacity where the NLRB has agreed to represent the 
   employee; or (d) the United States Government, is a party to 
   litigation or has interest in such litigation, and determines that 
   such disclosure is relevant and necessary to the litigation and that 
   the use of such records is therefore deemed by the NLRB to be for a 
   purpose that is compatible with the purpose for which the records 
   were collected.
       10. The Defense Manpower Data Center, Department of Defense, and 
   to the U.S. Postal Service, to conduct computer matching programs for 
   the purpose of identifying and locating individuals who are receiving 
   Federal salaries or benefit payments and are delinquent in their 
   repayment of debts owed to the U.S. Government under certain programs 
   administered by the NLRB in order to collect the debts under the 
   provisions of the Debt Collection Act of 1982 (Pub. L. 97-365), and 
   Debt Collection Act of 1996 (Pub. L. 104-134) by voluntary repayment, 
   or by administrative or salary offset procedures, and
       Any other Federal agency for the purpose of effecting 
   administrative or salary offset procedures against a person employed 
   by that agency or receiving or eligible to receive some benefit 
   payments from the agency when NLRB as a creditor has a claim against 
   that person.
       Disclosure of information about persons who are receiving Federal 
   salaries or benefit payments and are delinquent in their repayment of 
   debts owed to the U.S. Government under certain programs administered 
   by NLRB may be made to other Federal agencies, only to the extent of 
   determining whether or not the person is employed by that agency and, 
   if so, effecting administrative or salary offset procedures against 
   that person.
   Disclosure to consumer reporting agencies:
       For the purpose of collecting delinquent debt, these records may 
   be reported to a credit bureau to add to credit history.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Maintained on original source documents except travel summary 
   cards, some of which are also maintained on microfilm, and electronic 
   storage for computer matching programs.
     Retrievability: 
       Chronologically by year, and within each year alphabetically by 
   name.
     Safeguards: 
       Original source documents and microfiche are maintained in file 
   cabinets. During duty hours cabinets and computers are under 
   surveillance of personnel charged with custody of the records, and 
   after duty hours are behind locked doors. Access is limited to 
   personnel with a need for access in order to perform their official 
   functions.
     Retention and disposal: 
       Maintained and disposed of in accordance with the provisions of 
   applicable General Records Schedules issued by the National Archives 
   and Records Administration.
     System manager(s) and address:
       Finance Officer, NLRB, 1099 14th Street, NW, Washington, DC 
   20570-0001.
       See the attached appendix for the titles and addresses of 
   officials at other locations responsible for this system at their 
   locations.
     Notification procedure: 
       An individual may inquire as to whether this system contains a 
   record pertaining to him or her by directing a request to the 
   appropriate System Manager in accordance with the procedures set 
   forth in 29 CFR 102.117(f).
     Record access procedures:
       An individual seeking to gain access to records in this system 
   pertaining to him or her should contact the appropriate System 
   Manager in accordance with the procedures set forth in 29 CFR 102.117 
   (g) and (h).
     Contesting record procedures: 
       An individual may request amendment of a record pertaining to 
   such individual maintained in this system by directing a request to 
   the appropriate System Manager in accordance with the procedures set 
   forth in 29 CFR 102.117(i).
     Record source categories: 
       Travel vouchers, witness vouchers, and lodging and miscellaneous 
   receipts submitted by the individual; travel orders submitted by 
   Agency officials; subpoenas; claims for reimbursements; and 
   miscellaneous correspondence and information related thereto.

                                 APPENDIX

       Names and Addresses of NLRB Offices referenced in Notice of 
   Records System shown above.

                        NLRB Headquarters Offices


           1099 14th Street, NW, Washington, DC 20570-0001

                           Offices of the Board


     Members of the Board, Executive Secretary, Office of 
             the Executive Secretary, Director, Office of 
            Representation Appeals, Director, Division of 
     Information, Solicitor, Inspector General, Office of 
                                         Inspector General
    Chief Administrative Law Judge, 1099 14th Street, NW, 
                                 Washington, DC 20570-0001
   Associate Chief Administrative Law Judge, San Francisco 
     Judges, 901 Market Street, Suite 300, San Francisco, 
                                     California 94103-1779
       Associate Chief Administrative Law Judge, New York 
   Judges, 120 West 45th Street, 11th Floor, New York, New 
                                           York 10036-5503
        Associate Chief Administrative Law Judge, Atlanta 
      Judges, Peachtree Summit Building, 401 W. Peachtree 
       Street, NE, Suite 1708, Atlanta, Georgia 30308-3510

                      Offices of the General Counsel


   General Counsel, Associate General Counsel, Division of 
        Operations Management, Associate General Counsel, 
   Division of Advice, Associate General Counsel, Division 
         of Enforcement Litigation, Director, Division of 
    Administration, Director, Equal Employment Opportunity

                            NLRB Field Offices


                               Regional Director, Region 1
        Thomas P. O'Neal, Jr. Federal Office Building, 10 
        Causeway Street--6th Floor, Boston, Massachusetts 
                                                02222-1072
                               Regional Director, Region 2
      Jacob K. Javits Federal Office Building, 26 Federal 
           Plaza, Room 3614, New York, New York 10278-0104
                               Regional Director, Region 3
     Dulski Federal Building, 111 West Huron Street, Room 
                         901, Buffalo, New York 14202-2387
                                          Resident Officer
           Albany Resident Office, Leo W. O'Brien Federal 
   Building, Clinton Avenue at N. Pearl Street--Room 342, 
                               Albany, New York 12207-2350
                               Regional Director, Region 4
   One Independence Mall, 615 Chestnut Street--7th Floor, 
                     Philadelphia, Pennsylvania 19106-4404
                               Regional Director, Region 5
   The Appraisers Store, 103 South Gay Street, 8th Floor, 
                            Baltimore, Maryland 21202-4026
                                          Resident Officer
   Washington Resident Office, 1099 14th Street, NW, Suite 
                           5530, Washington, DC 20570-0001
                               Regional Director, Region 6
      William S. Moorehead Federal Building, 1000 Liberty 
    Avenue, Room 1501, Pittsburgh, Pennsylvania 15222-4173
                               Regional Director, Region 7
       Patrick V. McNamara Federal Building, 477 Michigan 
            Avenue--Room 300, Detroit, Michigan 48226-2569
                                          Resident Officer
      Grand Rapids Resident Office, The Furniture Company 
    Building, 82 Ionia Northwest--Room 330, Grand Rapids, 
                                       Michigan 49503-3022
                               Regional Director, Region 8
    Anthony J. Celebrezze Federal Building, 1240 East 9th 
              Street, Room 1695 Cleveland, Ohio 44199-2086
                               Regional Director, Region 9
   John Weld Peck Federal Building, 550 Main Street, Room 
                         3003, Cincinnati, Ohio 45202-3271
                              Regional Director, Region 10
     Marietta Tower, Suite 2400, 101 Marietta Street NW., 
                               Atlanta, Georgia 30323-3301
                                          Resident Officer
    The Burger--Phillips Centre, 1900 Third Avenue North, 
                 Suite 311, Birmingham, Alabama 35203-3502
                              Regional Director, Region 11
     Republic Square, Suite 200, 4035 University Parkway, 
                  Winston Salem, North Carolina 27106-3325
                              Regional Director, Region 12
      First of America Plaza--Suite 530, 201 East Kennedy 
                      Boulevard, Tampa, Florida 33602-5824
                                          Resident Officer
      Miami Resident Office, Claude Pepper Federal Office 
       Building-13th Floor, 51 Southwest 1st Avenue, Room 
                           1320, Miami, Florida 33130-1608
                                          Resident Officer
     Jacksonville Resident Office, Federal Building, Room 
       214, 400 West Bay Street, Box 35091, Jacksonville, 
                                        Florida 32202-4412

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