Privacy Act: [NRC-16]...

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.NUCLEAR REGULATORY COMMISSION


   #..NRC Systems of Records

       1. Parking Permit Records--NRC.
       2. Biographical Information Records--NRC.
       3. Enforcement Actions Against Individuals--NRC.
       4. Conflict of Interest Files--NRC.
       5. Contracts Records Files--NRC.
       6. Discrimination Cases--NRC.
       7. Telephone Call Detail Records--NRC.
       8. Employee Appeals, Grievances, and Complaints Records--NRC.
       9. Equal Employment Opportunity Discrimination Complaint Files--
   NRC.
       10. Freedom of Information Act (FOIA) and Privacy Act (PA) 
   Requests Records--NRC.
       11. General Personnel Records (Official Personnel Folder and 
   Related Records)--NRC.
       12. Child Care Tuition Assistance Program Records
       13. Incentive Awards Files--NRC.
       14. Employee Assistance Program Files--NRC.
       15. Employees on Standards Developing Bodies Files--NRC.
       16. Facility Operator Licensees Record Files (10 CFR Part 55)--
   NRC.
       17. Occupational Injuries and Illness Records--NRC.
       18. Office of the Inspector General (OIG) Investigative Records--
   NRC.
       19. Official Personnel Training Records Files--NRC.
       20. Official Travel Records--NRC.
       21. Payroll Accounting Records--NRC.
       22. Personnel Performance Appraisals--NRC.
       23. Office of Investigations Indices, Files, and Associated 
   Records--NRC.
       24. Government Property Accountability System--NRC.
       25. Oral History Program--NRC.
       26. Full Share Program Records--NRC.
       27. Radiation Exposure Information and Reports System (REIRS) 
   Files--NRC.
       28. Recruiting, Examining, and Placement Records--NRC.
       29. [Revoked.]
       30. Manpower Resource Tracking System--NRC.
       31. Correspondence and Records, Office of the Secretary--NRC.
       32. Office of the Chief Financial Officer Financial Transactions 
   and Dept Collection Management Records--NRC.
       33. Special Inquiry File--NRC.
       34. Advisory Committee on Reactor Safeguards (ACRS) and Advisory 
   Committee on Nuclear Waste (ACNW) Correspondence Index, Text/Imaging 
   Management System and Associated Records--NRC.
       35. Drug Testing Program Records--NRC.
       36. Employee Locator Records Files--NRC.
       37. Information Security Files and Associated Records--NRC.
       38. Mailing Lists--NRC.
       39. Personnel Security Files and Associated Records--NRC.
       40. Facility Security Access Control Records--NRC.
       41. Tort Claims and Personal Property Claims Records--NRC.
       42. Skills Assessment and Employee Profile Records--NRC.
       43. Employee Health Center Records--NRC.
       44. Employee Fitness Center Records--NRC.
       These systems of records are those systems maintained by the NRC 
   that contain personal information about individuals, and from which 
   personal information can be retrieved by reference to an individual 
   identifier.
       The notice for each system of records states the name and 
   location of the record system, the authority for and manner of its 
   operation, the categories of individuals that it covers, the types of 
   records that it contains, the sources of information in those 
   records, and the proposed ``routine uses'' of each system of records. 
   Each notice also includes the business address of the NRC official 
   who will inform interested persons of the procedures whereby they may 
   gain access to and correct records pertaining to themselves.
       One of the purposes of the Privacy Act, as stated in section 
   2(b)(4) of the Act, is to provide certain safeguards for an 
   individual against an invasion of personal privacy by requiring 
   Federal agencies to * * * disseminate any record of identifiable 
   personal information in a manner that assures that such action is for 
   a necessary and lawful purpose, that information is current and 
   accurate for its intended use, and that adequate safeguards are 
   provided to prevent misuse of such information.'' The NRC intends to 
   follow these principles in transferring information to another agency 
   or individual as a ``routine use,'' including assurance that the 
   information is relevant for the purposes for which it is transferred.

               Prefatory Statement of General Routine Uses

       The following routine uses apply to each system of records notice 
   set forth below which specifically references this Prefatory 
   Statement.
       1. If a system of records maintained by the NRC to carry out its 
   functions indicates a violation of law, whether civil, criminal, or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by regulation, rules, or order issued 
   pursuant thereto, the relevant records in the system of records may 
   be referred, as a routine use, to the appropriate agency, whether 
   Federal, State, local, or foreign, charged with the responsibility of 
   investigating or prosecuting such violation or charged with enforcing 
   or implementing the statute, or rule, regulation, or order issued 
   pursuant thereto.
       2. A record from this system of records may be disclosed, as a 
   routine use, to a Federal, State, local, or foreign agency, if 
   necessary, to obtain information relevant to an NRC decision 
   concerning the hiring or retention of an employee, the issuance of a 
   security clearance, the letting of a contract, or the issuance of a 
   license, grant, or other benefit.
       3. A record from this system of records may be disclosed, as a 
   routine use, to a Federal, State, local, or foreign agency in 
   response to its request, in connection with the hiring or retention 
   of an employee, the issuance of a security clearance, the reporting 
   of an investigation of an employee, the letting of a contract, or the 
   issuance of a license, grant, or other benefit by the requesting 
   agency, to the extent that the information is relevant and necessary 
   to the requesting agency's decision on the matter.
       4. A record from this system of records may be disclosed, as a 
   routine use, in the course of discovery and in presenting evidence to 
   a court, magistrate, administrative tribunal, or grand jury, 
   including disclosures to opposing counsel in the course of settlement 
   negotiations.
       5. Disclosure may be made, as a routine use, to a Congressional 
   office from the record of an individual in response to an inquiry 
   from the Congressional office made at the request of that individual.
       6. A record from this system of records may be disclosed, as a 
   routine use, to NRC-paid experts, consultants, and others under 
   contract with the NRC, on a ``need-to-know'' basis for a purpose 
   within the scope of the pertinent NRC contract. This access will be 
   granted to an NRC contractor by a system manager only after 
   satisfactory justification has been provided to the system manager.

   #..NRC-1

   #....System name: 

       Parking Permit Records-NRC.
     System location: 
       Office of Administration, Administrative Services Center, NRC, 
   One White Flint North, 11555 Rockville Pike, Rockville, Maryland.
     Categories of individuals covered by the system: 
       Employees and contractors who apply for parking permits for NRC-
   controlled parking spaces.
     Categories of records in the system: 
       These records consist of the applications and the revenue 
   collected for the headquarters buildings garage. The application 
   includes the applicant's name, address, telephone number, length of 
   service and vehicle information.
     Authority for maintenance of the system: 
       31 U.S.C. 3511, 41 CFR 101-20.104, Parking Facilities; Management 
   Directive 13.4, ``Transportation Management,'' Part I, ``White Flint 
   North Parking Procedures''.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Information in these records may be used:
       a. To record amount paid and revenue collected for parking;
       b. To contact permit holder in case of an emergency;
       c. To determine priority for issue of permits; and
       d. For the routine uses specified in paragraph numbers 1, 4, 5, 
   and 6 in the Prefatory Statement.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Maintained on paper in file folders and on computer media.
     Retrievability: 
       Accessed by name, tag number and permit number.
     Safeguards: 
       Paper records and backup disks are maintained in locked file 
   cabinets under visual control of the Administrative Services Center. 
   Computer files are maintained on a hard drive, access to which is 
   password protected. Access to and use of these records are limited to 
   those persons whose official duties require access.
     Retention and disposal: 
       Records are retained for up to 3 years after a permit holder 
   ceases to purchase a permit, then they are destroyed by shredding or 
   in the regular trash disposal system. The automated records are 
   destroyed when no longer needed.
     System manager(s) and address: 
       Chief, Administrative Services Center, Division of Administrative 
   Services, Office of Administration, U.S. Nuclear Regulatory 
   Commission, Washington, DC 20555-0001.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information pertaining to themselves should write to the 
   Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office 
   of the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
   Washington, DC 20555-0001, and comply with the procedures contained 
   in NRC's Privacy Act regulations, 10 CFR part 9.
     Record access procedures: 
       Same as ``Notification procedure.''
     Contesting record procedures: 
       Same as ``Notification procedure.''
     Record source categories: 
       Applications submitted by NRC employees and contractors.

   #..NRC-2

   #....System name: 

       Biographical Information Records--NRC.
     System location: 
       Office of Public Affairs, NRC, One White Flint North, 11555 
   Rockville Pike, Rockville, Maryland.
     Categories of individuals covered by the system: 
       Commissioners, members of the Atomic Safety and Licensing Board 
   Panel, Office of Commission Appellate Adjudication panel members, and 
   senior NRC staff members.
     Categories of records in the system: 
       These records contain information relating to education and 
   training, employment history, and other general biographical data 
   relating to the Commissioners, members of the Atomic Safety and 
   Licensing Board Panel, Office of Commission Appellate Adjudication 
   panel members, and senior NRC staff members. Photographs of 
   Commissioners are also contained in this system.
     Authority for maintenance of the system: 
       42 U.S.C. 2241, 5841, 5843(a), 5844(a), 5845(a), and 5849 (1994-
   1996).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Information in these records may be used:
       a. To provide information to the press;
       b. To provide information to other persons and agencies 
   requesting this information; and
       c. For the routine uses specified in paragraph numbers 5 and 6 of 
   the Prefatory Statement.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Paper records are maintained in file folders.
     Retrievability: 
       Records are accessed by name.
     Safeguards: 
       Maintained in unlocked file cabinets. Access to and use of these 
   records are limited to those persons whose official duties require 
   such access.
     Retention and disposal: 
       Retained until updated or association with NRC is discontinued, 
   then destroyed through regular trash disposal system.
     System manager(s) and address: 
       Director, Office of Public Affairs, U.S. Nuclear Regulatory 
   Commission, Washington, DC 20555-0001.
     Notification procedure: 
       Individuals seeking to determine whether this system of records 
   contains information pertaining to themselves should write to the 
   Freedom of Information Act and Privacy Act (FOIA/PA) Officer, Office 
   of the Chief Information Officer, U.S. Nuclear Regulatory Commission, 
   Washington, DC 20555-0001, and comply with the procedures contained 
   in NRC's Privacy Act regulations, 10 CFR part 9.
     Record access procedures: 
       Same as ``Notification procedure.''
     Contesting record procedures: 
       Same as ``Notification procedure.''
     Record source categories: 
       Information in this system of records is provided by each 
   individual and approved for use by the individual involved.

   #..NRC-3

   #....System name: 

       Enforcement Actions Against Individuals--NRC.
     System location: 
       Primary system--Office of Enforcement, NRC, One White Flint 
   North, 11555 Rockville Pike, Rockville, Maryland.
       Duplicate systems--Duplicate systems may exist, in whole or in 
   part, at the NRC Regional Offices at the locations listed in Addendum 
   I, Part 2, and in the Office of the General Counsel, NRC, One White 
   Flint North, 11555 Rockville Pike, Rockville, Maryland.
     Categories of individuals covered by the system: 
       Individuals involved in NRC-licensed activities who have been 
   subject to NRC Enforcement Actions or who have been the subject of 
   correspondence indicating that they are being, or have been, 
   considered for enforcement action.
     Categories of records in the system: 
       The system includes, but is not limited to, individual 
   enforcement actions, including Orders, Notices of Violations with and 
   without Civil Penalties, Orders Imposing Civil Penalties, Letters of 
   Reprimand, Demands for Information, and letters to individuals who 
   are being considered for enforcement action or have been considered. 
   Also included are responses to these actions and letters. In 
   addition, the files may contain other relevant documents directly 
   related to those actions and letters that have been issued. Files are 
   arranged numerically by Individual Action (IA) number, which is 
   assigned as individual enforcement actions are issued. In instances 
   where only letters are issued, these letters also receive IA numbers. 
   The system includes a computerized database from which information is 
   retrieved by names of the individuals subject to the action and IA 
   numbers.
     Authority for maintenance of the system: 
       42 U.S.C. 2114, 2167, 2201(i), and 2282 (1994-1996).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       In addition to the disclosures permitted under subsection (b) of 
   the Privacy Act, the NRC may disclose information contained in this 
   system of records without the consent of the subject individual if 
   the disclosure is compatible with the purpose for which the record 
   was collected under the following routine uses:

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