Privacy Act: [NSC 1.3] NSC Meetings Registry 1.3--NSC....

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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.NATIONAL SECURITY COUNCIL


   #..TABLE OF CONTENTS

   1.1tral Research Index...............................................
   1.2 Correspondence Files.............................................
   1.3 Meetings Registry................................................
   1.4ncy Personnel Records & Files.....................................
   2.1sidential Correspondence Files....................................
   2.2sidential Advisory Files..........................................
   2.3sidential Contact File............................................

   #..NSC 1.1

   #....System name: Central Research Index 1.1--NSC.

     Security classification: Top Secret.
     System location: NSC Staff Secretariat, National Security Council, 
   Old Executive Office Building, Washington, DC 20506.
     Categories of individuals covered by the system: U.S. Government 
   officials and members of the public who correspond with or 
   participate in foreign policy decision making with the President or 
   his Assistant for National Security Affairs.
     Categories of records in the system: Computerized management 
   records of material processed through the NSC Staff Secretariat for 
   Indexing, Control, and Staffing.
     Authority for maintenance of the system: 50 U.S.C. 401.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Referral to 
   Government agencies as part of status determinations on action 
   requests of particular agencies.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Maintained in computer storage form.
     Retrievability: Indexed by name of public correspondent or U.S. 
   Government source or participant.
     Safeguards: Safeguarded as required for the control of Top Secret 
   materials pursuant to Executive Order 11652 (37 FR 5207, March 10, 
   1972) and as described in the implementing National Security Council 
   directive governing the classification, downgrading, declassification 
   and safeguarding of national security information of May 17, 1972.
     Retention and disposal: System contains both working and permanent 
   records. References to institutional NSC files are maintained on an 
   active file while records which point to Presidential documents are 
   retired at the change of administration.
     System manager(s) and address: Staff Secretary, National Security 
   Council, Old Executive Office Building, Washington, DC 20506. 
   Telephone: 202-395-3440.
     Notification procedure: Same as the above.
     Record access procedures: Same as the above.
     Contesting record procedures: Same as the above.
     Record source categories: Documents furnished by individuals.
     Systems exempted from certain provisions of the act: This system of 
   records is the index for other NSC files, except agency personnel 
   records and files, and may be exempt from the provisions of the 
   Privacy Act pursuant to 5 U.S.C. 552a(k)(1). Files to which this 
   index refers may not be covered by the Privacy Act and to the extent 
   they are subject to the Act, they may also be exempt under section 
   (k)(1).

   #..NSC 1.2

   #....System name: NSC Correspondence Files 1.2--BSC.

     Security classification: Top Secret.
     System location: NSC Staff Secretariat, National Security Council, 
   Old Executive Office Building, Washington, DC 20506.
     Categories of individuals covered by the system: Individuals 
   corresponding with the NSC staff for the purposes described below.
     Categories of records in the system: Requests by students, 
   scholars, researchers, other Government agencies and the general 
   public for access to official records.
     Authority for maintenance of the system: 50 U.S.C. 40f.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Referral to other 
   agencies for appropriate assistance in responding to requests.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper documents in folders files by control number 
   assigned upon receipt of the document. A working copy of the document 
   is maintained on microfiche.
     Retrievability: The Central Research Index (NSC 1.1) constitutes 
   the index to this file.
     Safeguards: Safeguarded as required for the control of Top Secret 
   materials pursuant to E.O. 11652 (37 FR 5207, March 10, 1972) and as 
   described in the implementing National Security Council directive 
   governing the classification, downgrading, declassification, and 
   safeguarding the national security information of May 17, 1972.
     Retention and disposal: Records are permanent and are retained in 
   NSC files.
     System manager(s) and address: Staff Secretary, National Security 
   Council, Old Executive Office Building, Washington, DC 20506. 
   Telephone: 202-395-3440.
     Notification procedure: Same as the above.
     Record access procedures: Same as the above.
     Contesting record procedures: Same as the above.
     Record source categories: Correspondence with members of the public 
   and U.S. Government officials.
     Systems exempted from certain provisions of the act: (k)(1).

   #..NSC 1.3

   #....System name: NSC Meetings Registry 1.3--NSC.

     Security classification: NSC Staff Secretariat, National Security 
   Council, Old Executive Office Building, Washington, DC 20506.
     Categories of individuals covered by the system: Participants in 
   meetings of the NSC and subordinate bodies held since January 20, 
   1969.
     Categories of records in the system: Identifies U.S. Government 
   officials who attended or participated in these meetings.
     Authority for maintenance of the system: 50 U.S.C. 401.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: None.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper records.
     Retrievability: The Central Research Index (NSC 1.1) is the index 
   to this file.
     Safeguards: Safeguarded as required for the control of Top Secret 
   materials pursuant to E.O. 11652 (37 FR 5207, March 10, 1972) and as 
   described in the implementing National Security Council directive 
   governing the classification, downgrading, declassification, and 
   safeguarding of national security information of May 17, 1972.
     Retention and disposal: Records are permanent and are maintained in 
   NSC files.
     System manager(s) and address: Staff Secretary, National Security 
   Council, Old Executive Office Building, Washington, DC 20506.
     Notification procedure: Same as the above.
     Record access procedures: Same as the above.
     Contesting record procedures: Same as the above.
     Record source categories: Records of NSC meetings.
     Systems exempted from certain provisions of the act: (k)(1).

   #..NSC 1.4

   #....System name: Agency Personnel Records and Files 1.4--NSC.

     Security classification: Unclassified.
     System location: Administrative Office, National Security Council, 
   Old Executive Office Building, Washington, DC 20506.
     Categories of individuals covered by the system: Employees 
   appointed to the NSC staff and payrolled from NSC funds and employees 
   of other agencies detailed, either on a reimbursable or 
   nonreimbursable basis, to the NSC staff.
     Categories of records in the system: For each-employee payrolled to 
   the NSC staff, the following information is maintained:
         1. Official personnel folder with contents:
         A. SF-86 Security Investigation Data for Sensitive Position.
         B. SF-171 Personnel Qualification Statement.
         C. SF-50 Notification of Personnel Action.
         D. SF-61 Oath of Office.
         E. SF-176 Life Insurance Elective, Declination or Waiver.
         F. SF-2809-2810 Health Benefits Form.
         G. Treasury Form TUS 426D (or equivalent)--Payroll Change Slip, 
   Bi-Weekly.
         H. Memoranda of Performance Ratings together with memos 
   requesting promotion.
         I. Letters of commendation.
         J. Treasury Form TUS 492--Notice of Leave Category.
         K. SF-2815 Employee Service Statement.
         L. SF-1150 Record of Leave Data.
         2. Service record card--SF-7 History of Employment with the 
   agency.
         3. Retirement Records--SF-2806 and 2807, Records of Retirement 
   Monies withheld from Individual Employee's Salary.
         4. Health Benefits--2809, 2810, and 2811, Record of 
   Individual's Enrollment in One of the Health Plans Available Through 
   U.S. Government.
         5. SF-50 Chronos.
         6. Term of Service Records.
     Authority for maintenance of the system: 5 U.S.C. 401, U.S. Civil 
   Service Commission authority, and implementing regulations in the 
   Federal Personnel Manual.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Authorized 
   investigative pre-employment checks.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:
     Storage: Paper records in personnel jackets.
     Retrievability: Indexed alphabetically for OPF's; SF-7's; SF-2806. 
   SF-113--indexed by month and year.
     Safeguards: Filed in combination safes which are accessed only by 
   administrative office personnel and which are secured each evening.
     Retention and disposal: OPF retained until employee leaves NSC 
   staff by transfer at which time the file is sent to the receiving 
   agency. Upon resignation or retirement the file is sent to the 
   Federal Records Center in St. Louis, Missouri. Upon death appropriate 
   forms are submitted and distributed in accordance with CSC regulation 
   and the remainder of the file is sent to the Federal Record Center in 
   St. Louis, Missouri.
         SF-7 Retained as a permanent service record in the agency.
         SF-2806 and 2807 Forwarded to CFC retirement office when 
   employee leaves by transfer, resignation, retirement, or death.
         SF-113 A Copy remains in agency and is destroyed after five to 
   ten years.
         Term of service records copy remains in agency files which are 
   periodically purged at the discretion of the administrative office 
   personnel.
     System manager(s) and address: Staff Secretary, National Security 
   Council, Old Executive Office Building, Washington, DC 20506.
     Notification procedure: Same as above.
     Record access procedures: Same as the above.
     Contesting record procedures: Same as the above.
     Record source categories: 
         SF-171 from employee.
         SF-186 from employee.
         All other forms shown under item one are standardized within 
   the U.S. Government and are used as directives by the Civil Service 
   Commission.
     Systems exempted from certain provisions of the act: None.

   #..NSC 2.1

   #....System name: Presidential Correspondence Files 2.1--NSC.

     Security classification: Unclassified.
     System location: The White House Office, Washington, DC 20500
     Categories of individuals covered by the system: Individuals who 
   correspond with the President or the Assistant to the President for 
   National Security Affairs on issues of foreign policy and national 
   security affairs whose correspondence has been referred to the NSC 
   Secretariat for Logging, Control, and Staffing.
     Categories of records in the system: Correspondence.
     Authority for maintenance of the system: 50 U.S.C. 401.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: Referral to other 
   agencies for required assistance in responding to public inquiries.
     Systems exempted from certain provisions of the act: These files 
   are maintained by the White House Staff in support of the President 
   and are not covered by the Privacy Act of 1974 in that under the 
   Privacy Act the White House is not considered an agency.

   #..NSC 2.2

   #....System name: Presidential Advisory Files 2.2--NSC.

     Security classification: Top Secret.
     System location: The White House, Washington, DC 20500.
     Categories of individuals covered by the system: Individuals, 
   primarily U.S. and foreign government officials, who correspond with 
   or participate in meetings with the President or the Assistant to the 
   President for National Security Affairs on matters of foreign policy.
     Categories of records in the system: Correspondence and records of 
   meetings with the President and the Assistant for National Security 
   Affairs.
     Authority for maintenance of the system: 50 U.S.C. 401.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: None.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper records.
     Retrievability: The Central Research Index (NSC 1.1) is used to 
   identify specific records.
     Safeguards: Safeguarded as required for the control of classified 
   materials pursuant to E.O. 11652 (37 FR 5207, March 10, 1972) and is 
   described in the implementing National Security Council directive 
   governing the classification, downgrading, declassification, and 
   safeguarding of national security information of May 17, 1972.
     Retention and disposal: Records are removed from the White House 
   Office after the change of a Presidential Administration.
     Systems exempted from certain provisions of the act: These 
   materials are maintained in support of the President and his 
   Assistant for National Security Affairs by NSC staff personnel, 
   acting on behalf of the President. As a result these records which 
   are maintained in the White House Office are not subject to the 
   provisions of the Privacy Act 1974 (5 U.S.C. 552A).

   #..NSC 2.3

   #....System name: Presidential Contact File 2.3--NSC.

     Security classification: Unclassified.
     System location: Staff Secretary, National Security Council, Old 
   Executive Office Building, Washington, DC 20506.
     Categories of individuals covered by the system: Individuals 
   participating in meetings between the President and foreign 
   officials.
     Categories of records in the system: Records of the President's 
   meetings.
     Authority for maintenance of the system: 50 U.S.C. 401.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: None.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: Paper records.
     Retrievability: The Central Research Index is used to identify 
   specific records.
     Safeguards: Documents are controlled within the NSC staff offices 
   as required by the safeguards for control of classified materials 
   pursuant to E.O. 11652 (37 FR 5207, March 10, 1972) and as described 

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