Privacy Act: [PBGC-4]...

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<DOC>
[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]


[Page 901-902]



   #.PENSION BENEFIT GUARANTY CORPORATION


   #..Table of Contents

         1. Correspondence Between the PBGC and Persons Outside the 
   PBGC--PBGC.
         2. Disbursements--PBGC.
         3. Employee Payroll, Leave, and Attendance Records--PBGC.
         4. Employee Travel Records--PBGC.
         5. Personnel Files--PBGC.
         6. Plan Participant and Beneficiary Data--PBGC.
         7. [System deleted]
         8. Employee Relations Files--PBGC.
         9. Plan Participant and Beneficiary Address Identification 
   File--PBGC.
         10. Administrative Appeals File--PBGC.
         11. Call Detail Records--PBGC.
         12. Personnel Security Investigation Records--PBGC.
         13. Debt Collection--PBGC.

               Prefatory Statement of General Routine Uses

       The following routine uses are incorporated by reference into 
   various systems of records, as set forth below.
       G1. Routine Use--Law Enforcement: In the event that a system of 
   records maintained by the PBGC to carry out its functions indicates a 
   violation or potential violation of law, whether criminal, civil, or 
   regulatory in nature, and whether arising by general statute or 
   particular program pursuant thereto, the relevant records in the 
   system of records may be disclosed to the appropriate agency, whether 
   federal, state, local, or foreign, charged with the responsibility of 
   investigating or prosecuting such violation or charged with enforcing 
   or implementing the statute, or rule, regulation, or order issued 
   pursuant thereto.
       G2. Routine Use--Disclosure When Requesting Information: A record 
   from this system of records may be disclosed to a federal, state, or 
   local agency or to another public or private source maintaining 
   civil, criminal, or other relevant enforcement information or other 
   pertinent information, if and to the extent necessary to obtain 
   information relevant to a PBGC decision concerning the hiring or 
   retention of an employee, the retention of a security clearance, or 
   the letting of a contract.
       G3.  Routine Use--Disclosure of Existence of Record Information: 
   With the approval of the Director, Human Resources Department (or his 
   or her designee), the fact that this system of records includes 
   information relevant to a federal agency's decision in connection 
   with the hiring or retention of an employee, the retention of a 
   security clearance, the letting of a contract, or the issuance of a 
   license, grant, or other benefit may be disclosed to that federal 
   agency.
       G4. Routine Use--Disclosure in Litigation: A record from this 
   system of records may be disclosed in a proceeding before a court or 
   other adjudicative body in which the PBGC, an employee of the PBGC in 
   his or her official capacity, or an employee of the PBGC in his or 
   her individual capacity if the PBGC (or the Department of Justice 
   (``DOJ'')) has agreed to represent him or her is a party, or the 
   United States or any other federal agency is a party and the PBGC 
   determines that it has an interest in the proceeding, if the PBGC 
   determines that the record is relevant to the proceeding and that the 
   use is compatible with the purpose for which the PBGC collected the 
   information.
       G5. Routine Use--Disclosure to the Department of Justice in 
   Litigation: When the PBGC, an employee of the PBGC in his or her 
   official capacity, or an employee of the PBGC in his or her 
   individual capacity whom the PBGC has agreed to represent is a party 
   to a proceeding before a court or other adjudicative body, or the 
   United States or any other federal agency is a party and the PBGC 
   determines that it has an interest in the proceeding, a record from 
   this system of records may be disclosed to the DOJ if the PBGC is 
   consulting with the DOJ regarding the proceeding or has decided that 
   the DOJ will represent the PBGC, or its interest, in the proceeding 
   and the PBGC determines that the record is relevant to the proceeding 
   and that the use is compatible with the purpose for which the PBGC 
   collected the information.
       G6. Routine Use--Disclosure to OMB: A record from this system of 
   records may be disclosed to the Office of Management and Budget in 
   connection with the review of private relief legislation as set forth 
   in OMB Circular No. A-19 at any stage of the legislative coordination 
   and clearance process as set forth in that Circular.
       G7. Routine Use--Congressional Inquiries: A record from this 
   system of records may be disclosed to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of the individual.
       G8. Routine Use--Disclosure to Labor Organizations: A record from 
   this system of records may be disclosed to an official of a labor 
   organization recognized under 5 U.S.C. Chapter 71 when necessary for 
   the labor organization to perform properly its duties as the 
   collective bargaining representative of PBGC employees in the 
   bargaining unit.

   #..PBGC-1

   #....System name: 

       Correspondence Between the PBGC and Persons Outside the PBGC--
   PBGC.
     Security classification:
       Not applicable.
     System location: 
       Pension Benefit Guaranty Corporation, 1200 K Street, NW., 
   Washington, DC 20005-4026.
     Categories of individuals covered by the system: 
       Individuals who have corresponded with the PBGC and with 
   components of the PBGC and individuals who have received replies in 
   response to their correspondence with the PBGC.
     Categories of records in the system: 
       Correspondence containing the name and address of the 
   correspondent and other information regarding various aspects of the 
   PBGC and Title IV of the Employee Retirement Income Security Act of 
   1974, as amended.
     Authority for maintenance of the system: 
       29 U.S.C. 1302.
   Purpose(s): 
       This system of records is maintained for programmatic and 
   regulatory purposes (including use in adjudicatory proceedings).
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       General Routine Uses G1 through G7 (see Prefatory Statement of 
   General Routine Uses) apply to this system of records.
   Disclosure to consumer reporting agencies:
       None.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are maintained manually in file folders and/or in 
   automated form.
     Retrievability: 
       Records are indexed by name of correspondent or plan.
     Safeguards: 
       Manual records are kept in file cabinets in areas of restricted 
   access that are locked after office hours; access to automated 
   records is restricted.
     Retention and disposal: 
       General requests for information that do not involve 
   administrative action, policy decisions, or special research are 
   destroyed 1 year after reply. Correspondence with regard to specific 
   matters is transferred to the Washington National Federal Records 
   Center 1 year after the end of the fiscal year in which the 
   correspondence was received or sent, and destroyed when 15 years old. 
   Correspondence with members of Congress is destroyed 1 year after the 
   end of the fiscal year in which it is received or sent.
     System manager(s) and address: 
       Correspondence is kept by the director of the department to which 
   the correspondence was addressed or the director of the department 
   who replied. These department directors are: General Counsel, Office 
   of the General Counsel; Inspector General, Office of Inspector 
   General; Director, Corporate Policy and Research Department; 
   Director, Communications and Public Affairs Department; Director, 
   Financial Operations Department; Director, Corporate Budget 
   Department; Director, Procurement Department; Director, Contract and 
   Controls Review Department; Director, Information Resources 
   Management Department; Director, Insurance Operations Department; 
   Director, Facilities and Services Department; Director, Human 
   Resources Department; Director, Corporate Finance and Negotiations 
   Department; and Director, Participant and Employer Appeals 
   Department. Correspondence addressed to or replied to by the Office 
   of the Executive Director is kept by the Deputy Executive Director 
   and Chief Operating Officer. The PBGC's address is: 1200 K Street, 
   NW., Washington, DC 20005-4026.
     Notification procedure: 
       Procedures are detailed in PBGC regulations: 29 CFR part 2607.
     Record access procedures: 
       Same as notification procedure.
     Contesting record procedures: 
       Same as notification procedure.
     Record source categories: 
       Individuals writing to the PBGC and the PBGC's responses.
     Exemptions claimed for the system:
       None.

   #..PBGC-2

   #....System name: 

       Disbursements--PBGC.
     Security classification: 
       Not applicable.
     System location: 
       Pension Benefit Guaranty Corporation, 1200 K Street NW., 
   Washington, DC 20005-4026.
     Categories of individuals covered by the system: 
       Individuals who are consultants and vendors to the PBGC.
     Categories of records in the systems:
       Payment vouchers, including SF 1082.
     Authority for maintenance of the system: 
       29 U.S.C. 1302.
   Purpose(s): 
       This system of records is maintained for use in determining 
   amounts to be paid and in effecting payments by the Department of the 
   Treasury to consultants and vendors.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. A record from this system of records may be transmitted to the 
   United States Department of Treasury to effect payments to 
   consultants and vendors.
       General Routine Uses G1 through G7 (see Prefatory Statement of 
   General Routine Uses) apply to this system of records.
   Disclosure to consumer reporting agencies:
       Information may be disclosed to a consumer reporting agency in 
   accordance with 31 U.S.C. 3711(f) (5 U.S.C. 552a(b)(12)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are maintained manually in file folders.
     Retrievability: 
       Records are indexed by name.
     Safeguards: 
       Records are kept in file cabinets in areas of restricted access 
   that are locked after office hours.
     Retention and disposal: 
       Records created after June 30, 1975, are destroyed 6 years and 3 
   months after date of voucher.
     System manager(s) and address: 
       Director, Financial Operation Department, Pension Benefit 
   Guaranty Corporation, 1200 K Street, NW., Washington, DC 20005-4026.
     Notification procedure: 
       Procedures are detailed in PBGC regulations: 29 CFR part 2607.
     Record access procedures: 
       Same as notification procedure.
     Contesting record procedures: 
       Same as notification procedure.
     Record source categories: 
       Individuals who are consultants and vendors to the PBGC.
     Exemptions claimed for the system:
       None.

   #.. PBGC-3

   #....System name: 

       Employee Payroll, Leave, and Attendance Records--PBGC.
     Security classification: 
       Not applicable.
     System location: 
       Pension Benefit Guaranty Corporation, 1200 K Street NW., 
   Washington, DC 20005-4026.
     Categories of individuals covered by the system: 
       Employees of the PBGC.
     Categories of records in the system: 
       Names; addresses; social security numbers and employee numbers; 
   earnings records; leave status and data; jury duty data; military 
   leave data; time and attendance records, including number of regular, 
   overtime, holiday, and compensatory hours worked; co-owner and/or 
   beneficiary of bonds; marital status and number of dependents; and 
   notifications of personnel actions. The records listed herein are 
   included only as pertinent or applicable to the individual employee.
     Authority for maintenance of the system: 
       29 U.S.C. 1302.
   Purpose(s): 
       This system of records is maintained to perform functions 
   involving employee leave, attendance, and payments, including 
   determinations relating to the amounts to be paid to employees, the 
   distribution of pay according to employee directions (for savings 
   bonds and allotments, to financial institutions, and for other 
   authorized purposes), and tax withholdings and other authorized 
   deductions, and for statistical purposes.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       1. A record from this system of records may be disclosed to the 
   United States Department of Labor to effect payments to employees.
       2. A record from this system of records may be disclosed to the 
   United States Department of the Interior to effect payments to 
   employees.
       General Routine Uses G1 through G8 (see Prefatory Statement of 
   General Routine Uses) apply to this system of records.
   Disclosure to consumer reporting agencies:
       Information may be disclosed to a consumer reporting agency in 
   accordance with 31 U.S.C. 3711(f) (5 U.S.C. 552a(b)(12)).
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are maintained manually in file folders and/or in 
   automated form.
     Retrievability: 
       Records are indexed by name and/or employee or social security 
   number.
     Safeguards: 
       Manual records are kept in file cabinets in areas of restricted 
   access that are locked after office hours; access to automated 
   records is restricted.
     Retention and disposal: 
       Records are maintained for various periods of time, as provided 
   in National Archives and Records Administration General Records 
   Schedule 2.
     System manager(s) and address: 
       Director, Financial Operations Department, Pension Benefit 
   Guaranty Corporation, 1200 K Street, NW., Washington, DC 20005-4026.
     Notification procedure: 
       Procedures are detailed in PBGC regulations: 29 CFR part 2607.
     Record access procedures: 

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