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[2001 Privacy Act]
[From the U.S. Government Printing Office via GPO Access]





   #.POSTAL RATE COMMISSION


   #..TABLE OF CONTENTS

       PRC-1 Personnel, Pay, Leave, and Travel.
       PRC-2 Docket Room Records.

   #..PRC-1

   #....System name: 

       Personnel, Pay, Leave, and Travel (PRC-1).
     Security classification: 
       None.
     System location: 
       1333 H Street NW., Suite 300, Washington, DC 20268-0001.
     Categories of individuals covered by the system: 
       Current and former employees.
     Categories of records in the system: 
       This system contains records relating to personnel, pay, leave, 
   and travel. This includes: Name; date of birth; social security 
   number; home address; grade; salary; time and attendance; alternate 
   work schedules; biographical information; leave accrual rate, usage, 
   and balances; training; Civil Service Retirement and Federal 
   Employees' Retirement System contributions; FICA withholdings; 
   Federal, State, and local tax withholdings; Federal Employees' Group 
   Life Insurance withholdings; Federal Employees' Health Benefits 
   withholdings; charitable deductions; allotments to financial 
   organizations; garnishment documents; savings bonds allotments; 
   travel expenses; parking permits; carpools; building security 
   records; employee locator; and information on the fare subsidy 
   program.
     Authority for maintenance of the system: 
       Includes 39 U.S.C. 3603, 44 U.S.C. 3101, 5 U.S.C. ch. 57 
   (relating to travel, transportation, and subsistence), together with 
   any amendments.
   Purpose(s): 
       These records are used to administer pay, leave, travel, parking, 
   fare subsidies, and other administrative functions.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:
       A. Disclosure to the U.S. Postal Service
       The U.S. Postal Service handles payroll and other disbursements 
   on behalf of the Postal Rate Commission. As a result, records related 
   to payroll functions, travel, and other disbursements are disclosed 
   as a routine use to the U.S. Postal Service. The records from the 
   Commission are incorporated into Privacy Act systems of records 
   maintained by the U.S. Postal Service and are routinely disclosed for 
   purposes defined in those systems of records. The main systems of 
   records at the U.S. Postal Service are Finance Records--Payroll 
   System. (USPS 050.020), and Finance Records--Employee Travel Records 
   (USPS 050.010).
       B. Disclosure for Law Enforcement Purposes
       Information may be disclosed to the appropriate Federal, State, 
   local, or foreign agency responsible for investigating, prosecuting, 
   enforcing, or implementing a statute, rule, regulation, or order, if 
   the information indicates a violation or potential violation of civil 
   or criminal law or regulation within the jurisdiction of the 
   receiving entity.
       C. Disclosure Incident to Requesting Information
       Information may be disclosed to any source from which additional 
   information is requested (to the extent necessary to identify the 
   individual, inform the source of the purpose(s) of the request, and 
   to identify the type of information requested), when necessary to 
   obtain information relevant to a decision concerning retention of an 
   employee or other personnel action (other than hiring), retention of 
   a security clearance, the letting of a contract, or the issuance or 
   retention of a grant, or other benefit.
       D. Disclosure to Requesting Agency
       Disclosure may be made to a Federal, State, local, foreign, or 
   tribal or other public authority of the fact that this system of 
   records contains information relevant to the retention of an 
   employee, the retention of a security clearance, the letting of a 
   contract, or the issuance or retention of a license, grant, or other 
   benefit. The other authority may then make a request supported by the 
   written consent of the individual for the record if it chooses. No 
   disclosure will be made unless the information has been determined to 
   be sufficiently reliable to support a referral to the authority or to 
   another Federal agency for criminal, civil, administrative, 
   personnel, or regulatory action.
       E. Disclosure to Office of Management and Budget
       Information may be disclosed to the Office of Management and 
   Budget at any stage in the legislative coordination and clearance 
   process in connection with private relief legislation as set forth in 
   OMB Circular No. A-19.
       F. Disclosure to Congressional Offices
       Information may be disclosed to a congressional office from the 
   record of an individual in response to an inquiry from the 
   congressional office made at the request of the individual.
       G. Disclosure During Litigation
       Information may be disclosed to the Department of Justice, or in 
   a proceeding before a court, adjudicative body, or other 
   administrative body before which the Postal Rate Commission is 
   authorized to appear, when:
       1. The Commission, or any component thereof; or
       2. Any employee of the Commission in his or her official 
   capacity; or
       3. Any employee of the Commission in his or her individual 
   capacity where the Department of Justice or the Commission has agreed 
   to represent the employee; or
       4. The United States, when the Commission determines that 
   litigation is likely to affect the Commission or any of its 
   components is a party to litigation or has an interest in such 
   litigation, and the use of such records by the Department of Justice 
   or the Commission is deemed by the Commission to be relevant and 
   necessary to the litigation provided, however, that in each case it 
   has been determined that the disclosure is compatible with the 
   purpose for which the records were collected.
       H. Disclosure to the National Archives
       Information may be disclosed to the National Archives and Records 
   Administration in records management inspections.
       I. Disclosure to Contractors, Grantees, and Others
       Information may be disclosed to contractors, grantees, 
   consultants, or volunteers performing or working on a contract, 
   service, grant, cooperative agreement, job, or other activity for the 
   Postal Rate Commission and who need the information in the 
   performance of their duties or activities for the Commission. If 
   appropriate, recipients will be required to comply with the 
   requirements of the Privacy Act of 1974 as provided in 5 U.S.C. 
   552a(m).
       J. Disclosures for Administrative Claims, Complaints, and Appeals
       Information from this system of records may be disclosed to an 
   authorized appeal grievance examiner, formal complaints examiner, 
   equal employment opportunity investigator, arbitrator or other person 
   properly engaged in investigation or settlement of an administrative 
   grievance, complaint, claim, or appeal filed by an employee, but only 
   to the extent that the information is relevant and necessary to the 
   proceeding. Agencies that may obtain information under this routine 
   use include, but are not limited to, the Office of Personnel 
   Management, Office of Special Counsel, Merit Systems Protection 
   Board, Federal Labor Relations Authority, Equal Employment 
   Opportunity Commission, and Office of Government Ethics.
       K. Disclosure to the Office of Personnel Management
       Information from this system of records may be disclosed to the 
   Office of Personnel Management pursuant to that agency's 
   responsibility for evaluation and oversight of Federal personnel 
   management.
       L. Disclosure in Connection with Litigation
       Information from this system of records may be disclosed in 
   connection with litigation or settlement discussions regarding claims 
   by or against the Postal Rate Commission, including public filing 
   with a court, to the extent that disclosure of the information is 
   relevant and necessary to the litigation or discussions and except 
   where court orders are otherwise required under section (b)(11) of 
   the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).
       M. Disclosure for Child Support Enforcement
       The name, social security number, home address, date of birth, 
   date of hire, quarterly earnings, employer identifying information, 
   and State of hire for each employee may be disclosed to the Office of 
   Child Support Enforcement, Administration for Children and Families, 
   Department of Health and Human Services for the purpose of locating 
   individuals to establish paternity, establishing and modifying orders 
   of child support, identifying sources of income, and for other child 
   support enforcement actions as required by the Personal 
   Responsibility and Work Opportunity Reconciliation Act (Welfare 
   Reform Law, Pub. L. 104-193).
   Disclosure to consumer reporting agencies:
       Information from this system of records may be disclosed to a 
   consumer reporting agency as provided in 31 U.S.C. 3711.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are stored in paper, in folders, in file cabinets, and on 
   the Postal Rate Commission's computer network.
     Retrievability: 
       Records may be retrieved by name, Social Security Number, or 
   other identification number.
     Safeguards: 
       Records are maintained in locked file cabinets or combination 
   safes and on computers and computer networks that use password 
   protections and other system controls to prevent unauthorized access 
   by Postal Rate Commission staff. Firewalls prevent access to internal 
   Commission documents by outsiders. All records and computer 
   facilities are maintained in Commission offices, and public access to 
   Commission offices is controlled.
     Retention and disposal: 
       Records are maintained for varying periods of time, in accordance 
   with NARA General Records Schedules 2 (pay and leave) and 9 (travel).
     System manager(s) and address: 
       Chief Administrative Officer, Postal Rate Commission, 1333 H 
   Street NW., Suite 300, Washington, DC 20268-0001.
     Notification procedure: 
     Record access procedures: 
       All requests should be directed to the System Manager. Requesters 
   will be required to provide adequate identification, such as a 
   driver's license, employee identification card, or other identifying 
   document, and dates of employment.
     Contesting record procedures: 
       All requests should be directed to the System Manager. Requesters 
   will be required to provide adequate identification, such as a 
   driver's license, employee identification card, or other identifying 
   document, and dates of employment.
     Record source categories: 
       Information in this system of records is obtained from: the 
   subject of the record; employment applications, references, and other 
   employment-related sources; the official personnel file from the 
   Office of Personnel Management; and internal Postal Rate Commission 
   documents, including time and attendance records, leave slips, travel 
   requests, performance evaluations, training records, and similar 
   internal documents.
     Exemptions claimed for the system:
       None.

   #..PRC-2

   #....System name: 

       Docket Room Records (PRC-2).
     Security classification: 
       None.
     System location: 
       1333 H Street NW., Suite 300, Washington, DC 20268-0001.
     Categories of individuals covered by the system: 
       Individuals who intervene in Postal Rate Commission proceedings 
   and individuals whose name and other identifying information appears 
   in records filed in connection with Postal Rate Commission 
   proceedings.
     Categories of records in the system: 
       This system contains names, addresses, and contact information 
   for anyone who intervenes in a proceeding before the Postal Rate 
   Commission; submissions, filings, answers, exhibits, and any other 
   record provided to the Commission and made public under Commission 
   rule 3001.42(b).
     Authority for maintenance of the system: 
       39 U.S.C. 3603.
   Purpose(s): 
       These records are used under the Postal Rate Commission's rules 
   and procedures in Commission proceedings, decisions, opinions, and 
   other activities authorized by law.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       All records in this system are public and will be disclosed to 
   any person upon request.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system:  
     Storage: 
       Records are stored in paper, in folders, in file cabinets, and on 
   the Postal Rate Commission's computer network.
     Retrievability: 
       Records may be retrieved by name or docket number.
     Safeguards: 
       Records are maintained in the Postal Rate Commission's docket 
   room, on computer networks, and on the Commission website. All 
   records and computer facilities are maintained in Commission offices, 
   and public access to Commission offices is controlled.
     Retention and disposal: 
       Records are disposed of in accordance with approved record 
   schedules. Most records pertaining to Commission decisions are 
   retained permanently.
     System manager(s) and address: 
       Chief Administrative Officer, Postal Rate Commission, 1333 H 
   Street NW., Suite 300, Washington, DC 20268-0001.
     Notification procedure: 
     Record access procedures: 
       All requests should be directed to the System Manager. Requesters 
   will be required to provide adequate identification, such as a 
   driver's license, employee identification card, or other identifying 
   document, and dates of employment.
     Contesting record procedure:
       All requests should be directed to the System Manager. Requesters 
   will be required to provide adequate identification, such as a 
   driver's license, employee identification card, or other identifying 
   document, and dates of employment.
     Record source categories: 
       Information in this system of records is obtained from 
   intervenors in Postal Rate Commission proceedings and from Commission 
   staff.
     Exemptions claimed for the system:
       None.

   #.POSTAL RATE COMMISSION


Title 39-Postal Service

Chapter III-Postal Rate Commission

PART 3003--PRIVACY ACT RULES

Sec.
3003.1  Purpose and scope.
3003.2  Definitions.
3003.3  Procedures for requesting inspection, copying, or correction.
3003.4  Response to a request.
3003.5  Appeals of denials of access or amendment.
3003.6  Fees.
3003.7  Exemptions.

  Authority: Privacy Act of 1974 (Pub. L. 93-579), 5 U.S.C. 552a.
  64 FR 57982, Oct. 28, 1999.

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