Privacy Act: [RDCAA 152.1] Security Information System (SIS)....

	Web GovRecords.org

  Files accumulated in the Office of the Inspector General are 
  permanent.
System manager(s) and address: 
  Inspector General, ST A-9, Defense Mapping Agency, 8613 Lee Highway, 
  Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to 
  Inspector General, ST A-9, Defense Mapping Agency, 8613 Lee Highway, 
  Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to Inspector General, 
  ST A-9, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-
  2137.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, Social Security 
  Number.
  For personal visits the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card, and give some verbal information that 
  could be verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Inspector General Investigative reports are the written results of IG 
  inquiries or investigation of written or oral allegations from 
  complaints.
Exemptions claimed for the system:
  None.

<DOC>
 


B0210-07

System name: Inspector General Complaint Files.

System location: 
  Office of the Inspector Generals at DMA Headquarters, DMA 
  Hydrographic/Topographic Center, DMA Aerospace Center, Defense Mapping 
  School, DMA Systems Center, DMA Reston Center, and DMA Combat Support 
  Center. Official mailing addresses are published as an appendix to 
  DMA's compilation of systems of records notices.
Categories of individuals covered by the system: 
  Any individual, military or civilian assigned to, employed by, or 
  having reason to do official business with the Defense Mapping Agency 
  or one of its employees.
Categories of records in the system: 
  Files contain letters or memorandums received by the Defense Mapping 
  Agency wherein someone has complained about DMA personnel, programs, 
  policies and/or procedures.
Authority for maintenance of the system: 
  44 U.S.C. 3101, 3102 - Records Management by Federal Agencies.
Purpose(s): 
  As a basis to conduct an inquiry or investigation of the complaint; to 
  initiate proper corrective action if justified.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
  Files are considered official in nature and are made available only to 
  the Inspector General and Command officials.
Storage: 
  Paper records are stored in file folders and secured in safe-file 
  cabinets.
Retrievability: 
  Alphabetically by last name of individual or by subject.
Safeguards: 
  Records are maintained in a secured area/locked file cabinets with 
  access limited to authorized personnel whose duties require access.
Retention and disposal: 
  Destroyed one year after completion and close of case.
System manager(s) and address: 
  Inspector General, ST A-9, Defense Mapping Agency, 8613 Lee Highway, 
  Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to 
  Inspector General, ST A-9, Defense Mapping Agency, 8613 Lee Highway, 
  Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to Inspector General, 
  ST A-9, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-
  2137.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number.
  For personal visits, the individual should be able to provide some 
  acceptable identification, such as, drivers license, etc., and some 
  verbal information.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Source of Inspector General Complaint files are letters or memorandums 
  received by HQ DMA from military or civilian.
Exemptions claimed for the system:
  None.

<DOC>
 


B0228-04

System name: Historical Photographic Files.

System location: 
  Public Affairs office - DMA Hydrographic/Topographic Center. Official 
  mailing addresses are published as an appendix to DMA's compilation of 
  systems of records notices.
  Decentralized Segments - Records Holding Area, Information Management 
  Support Division. Official mailing addresses are published as an 
  appendix to DMA's compilation of systems of records notices.
Categories of individuals covered by the system: 
  Commanding Officers; civilian employees (staff organization) VIP 
  visitors; awards, suggestions, sports, retirement ceremonies.
Categories of records in the system: 
  Photographs and negatives of awards, suggestions, sports, retirement 
  ceremonies.
Authority for maintenance of the system: 
  5 U.S.C. 301, Departmental Regulations.
Purpose(s): 
  To furnish copies of photographs to organizations that requested 
  photographs to be taken, to obtain the background information 
  regarding events, ceremonies, awards, sports, retirements at DMA for 
  input to newspapers and magazine articles to recognize accomplishments 
  and publications.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  To News Media for Public Relations and Community Affairs Matters and 
  to organizers of testimonials, banquets and parties for the purpose of 
  obtaining background information regarding events, ceremonies, awards, 
  sports, and retirements at DMA.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Prints and negatives filed in cabinets.
Retrievability: 
  Filed by name and/or event.
Safeguards: 
  Records are maintained in a secured area/locked file cabinets with 
  access limited to authorized personnel whose duties require access.
Retention and disposal: 
  Records are Permanent. Records will be retired to Washington National 
  Records Center on discontinuance of the installation.
System manager(s) and address: 
  Public Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee 
  Highway, Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to Public 
  Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee Highway, 
  Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to Public Affairs 
  Office, ST A-11, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 
  22031-2137.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, Social Security 
  Number.
  For personal visits the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card and give some verbal information that 
  could be verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Photographs taken at awards ceremonies; sporting events; retirement 
  parties.
Exemptions claimed for the system:
  None.

<DOC>
 


B0228-10

System name: Installation Historical Files.

System location: 
  Public Affairs Office - DMA Hydrographic/Topographic Center. Official 
  mailing addresses are published as an appendix to DMA's compilation of 
  systems of records notices.
  Decentralized Segments - Records Holding Area, Information Management 
  Support Division. Official mailing addresses are published as an 
  appendix to DMA's compilation of systems of records notices.
Categories of individuals covered by the system: 
  Individuals who have given speeches or written an article for a 
  magazine or newspaper.
Categories of records in the system: 
  Copies of speeches and articles for magazine or newspapers.
Authority for maintenance of the system: 
  5 U.S.C. 301, Departmental Regulations.
Purpose(s): 
  To furnish background information on the history of installations to 
  obtain up-to-date information on all speeches, articles for magazines 
  and newspapers published or given by an individual of DMA; to 
  recognize accomplishments and publications.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  To News for Public Relations and Community Affairs Matters and to 
  organizers of testimonials and banquets for the purpose of obtaining 
  background information on the history of installations, up-to-date 
  information on all speeches, articles for magazines and newspapers 
  published or given by an individual of DMA, and recognizing 
  accomplishments and publications.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in file folders.
Retrievability: 
  Files retrieved alphabetically by name of individual.
Safeguards: 
  Records are maintained in a secured area/locked file cabinets with 
  access limited to authorized personnel whose duties require access.
Retention and disposal: 
  This is a permanent record. Retired from Records Holding Area.
System manager(s) and address: 
  Public Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee 
  Highway, Fairfax, VA 22031-2137.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to Public 
  Affairs Office, ST A-11, Defense Mapping Agency, 8613 Lee Highway, 
  Fairfax, VA 22031-2137.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to Public Affairs 
  Office, ST A-11, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 
  22031-2137.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, Social Security 
  Number.
  For personal visits the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card, and give some verbal information that 
  could be verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Employee copies of speeches; newspapers; magazines, photographs and 
  related publications.
Exemptions claimed for the system:
  None.

<DOC>
 


B0302-13

System name: Record of Accounts Receivable.

System location: 
  Finance and Accounting Division, ST L-5, Defense Mapping Agency, 3200 
  South Second Street, St. Louis, IL 63118-3399. Official mailing 
  addresses are published as an appendix to DMA's compilation of systems 
  of records notices.
Categories of individuals covered by the system: 
  List of Contract Sales Agents, domestic and foreign, DMA Contractors, 
  and current and former DMA civilian employees with outstanding 
  balances due DMA.
Categories of records in the system: 
  Alphabetical file containing name of individual or company, address 
  and special identifying code.
Authority for maintenance of the system: 
  The Budget and Accounting Procedure Act of 1950, Pub. L. 81-784.
Purpose(s): 
  To post credits and collection of accounts receivable balances.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
  system to `consumer reporting agencies' as defined in the Fair Credit 
  Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection 
  Act of 1966 (31 U.S.C. 3701(a)(3)). Information may be provided to 
  other Federal agencies for the purpose of collecting debts owed by 
  individuals employed, or believed to be employed, by those agencies 
  and owing DMA monies.
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  

Other Popular 1995 Privacy Act Documents Documents:

Other Documents:

1995 Privacy Act Documents Records and Documents