Privacy Act: [RDCAA 152.1] Security Information System (SIS)....

	Web GovRecords.org

Storage: 
  Hard copy manifests and/or computer printouts.
Retrievability: 
  Filed alphabetically by name of account.
Safeguards: 
  Records are maintained in a secured area/locked file cabinets with 
  access limited to authorized personnel whose duties require access.
Retention and disposal: 
  Records are maintained after case settlement for three years in 
  working area and then in storage area for an additional two years 
  prior to destruction.
System manager(s) and address: 
  Finance and Accounting Division, ST L-5, Defense Mapping Agency, 3200 
  South Second Street, St. Louis, IL 63118-3399.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to 
  Finance and Accounting Division, ST L-5, Defense Mapping Agency, 3200 
  South Second Street, St. Louis, IL 63118-3399.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to Finance and 
  Accounting Division, ST L-5, Defense Mapping Agency, 3200 South Second 
  Street, St. Louis, IL 63118-3399.
  Individuals should provide full name, current address and telephone 
  number.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Hard copy accounts receivable manifests prepared from finance and 
  contractual documents.
Exemptions claimed for the system:
  None.

<DOC>
 


B0302-21

System name: Record of Travel Payments.

System location: 
  Office of the Comptroller, Finance and Accounting Division. Official 
  mailing addresses are published as an appendix to DMA's compilation of 
  systems of records notices.
Categories of individuals covered by the system: 
  Any employee of Defense Mapping Agency reimbursed for travel.
Categories of records in the system: 
  Card file containing information used to reflect travel allowance 
  payments made to individuals.
Authority for maintenance of the system: 
  5 U.S.C. 5707; Travel and Subsistence Expenses Regulations.
Purpose(s): 
  To reflect travel allowance payments made to employees.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper record in file folders and/or Kardex book.
Retrievability: 
  Filed alphabetically by last name of employee.
Safeguards: 
  Records are maintained in a secured area/locked file cabinets with 
  access limited to authorized personnel whose duties require access.
Retention and disposal: 
  Records are temporary. Cutoff on separation of employee, Inactive six 
  years, three months, then destroyed.
System manager(s) and address: 
  Finance and Accounting Division, ST L-5, Defense Mapping Agency, 3200 
  South Second Street, St. Louis, IL 63118-3399.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to 
  Finance and Accounting Division, ST L-5, Defense Mapping Agency, 3200 
  South Second Street, St. Louis, IL 63118-3399.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Finance and 
  Accounting Division, ST L-5, Defense Mapping Agency, 3200 South Second 
  Street, St. Louis, IL 63118-3399.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and the travel 
  number of visit, place visited, and date on all correspondence 
  received from this office. Visits are limited to normal working hours.
  For personal visits, the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card, and give some verbal information that 
  could be verified with his case folder.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Travel orders and vouchers.
Exemptions claimed for the system:
  None.

<DOC>
 


B0303-01

System name: Individual Pay Record Files.

System location: 
  DMA Aerospace Center. Official mailing addresses are published as an 
  appendix to DMA's compilation of systems of records notices.
Categories of individuals covered by the system: 
  Civilian pay record file contains magnetic tape. Created and updated 
  by the use of time and attendance cards, address cards, savings bond 
  forms, taxation documents, insurance documents, allotment documents, 
  Standard Form 50.
Categories of records in the system: 
  Record of pay data and related information pertaining to DMA 
  employees.
Authority for maintenance of the system: 
  31 U.S.C. 66a, Accounting and Auditing - Duties of Agency Heads; 
  Information and Controls to be Covered.
Purpose(s): 
  To establish, maintain and administer the employee's authorized pay 
  and leave; to compute bi-weekly earnings, pay deductions, and net pay 
  due the employee to identify rate of pay and authorized deductions, as 
  well as sick and annual leave accumulation, usage and balances; to 
  provide a master tape listing, a civilian payroll master tape, a bi-
  weekly leave and earnings statement, and a civilian employee paycheck.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
  Name and home addresses, or designated mailing addresses, of 
  bargaining unit employees to labor organizations recognized under 5 
  U.S.C. Chapter 71.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper record in file folders and/or Kardex book.
Retrievability: 
  Filed alphabetically by last name of employee.
Safeguards: 
  Buildings or facilities employ security guards. Records are maintained 
  in areas accessible only to authorized personnel that are properly 
  screened, cleared, and trained.
Retention and disposal: 
  Tapes are retained in tape library, and are updated each pay period.
  Printouts maintained and retained in current files are (CFA) and are 
  forwarded in annual blocks to the National Personnel Records Center, 
  GSA, 111 Winnebago Street, St. Louis, MO 63ll8, l8 months after close 
  of the calendar year or within 90 days after receipt of audit 
  completion letter, whichever is first.
System manager(s) and address: 
  Office of the Comptroller, Finance and Accounting Division. Official 
  mailing addresses are published as an appendix to DMA's compilation of 
  systems of records notices.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to the 
  Office of the Comptroller, Finance and Accounting Division. Official 
  mailing addresses are published as an appendix to DMA's compilation of 
  systems of records notices.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to the Office of the 
  Comptroller, Finance and Accounting Division. Official mailing 
  addresses are published as an appendix to DMA's compilation of systems 
  of records notices.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and the case control 
  number that appears with the office symbol, on all correspondence 
  received from this office.
  For personal visits, the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card, and give some verbal information that 
  could be verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Time and attendance cards, savings bond forms and similar withholding 
  requests of the employee.
Exemptions claimed for the system:
  None.

<DOC>
 


B0303-05

System name: Leave Record Files.

System location: 
  Office of the Comptroller, Finance and Accounting Division. Official 
  mailing addresses are published as an appendix to DMA's compilation of 
  systems of records notices.
Categories of individuals covered by the system: 
  All civilian employees of DMA.
Categories of records in the system: 
  Record of official annual accumulation and use of employee's leave.
Authority for maintenance of the system: 
  21 U.S.C. 1175
Purpose(s): 
  To record official annual accumulation and use of employee's leave.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Magnetic tapes and printouts.
Retrievability: 
  Files are by payroll block number, organization, and name.
Safeguards: 
  Records are maintained in a secured area/locked file cabinets with 
  access limited to authorized personnel whose duties require access.
Retention and disposal: 
  Applications for leave - Destroy on receipt of audit completion 
  letter.
  Remaining Files: Destroy after 6 years, 3 months old, or 90 days after 
  receipt of audit completion letter.
System manager(s) and address: 
  Finance and Accounting Division, ST L-5, Defense Mapping Agency, 3200 
  South Second Street, St. Louis, IL 63118-3399.
Notification procedure: 
  Individuals seeking to determine whether information about themselves 
  is contained in this system should address written inquiries to 
  Finance and Accounting Division, ST L-5, Defense Mapping Agency, 3200 
  South Second Street, St. Louis, IL 63118-3399.
Record access procedures: 
  Individuals seeking access to information about themselves contained 
  in this system should address written inquiries to Finance and 
  Accounting Division, ST L-5, Defense Mapping Agency, 3200 South Second 
  Street, St. Louis, IL 63118-3399.
  Written requests for information should contain the full name of the 
  individual, current address and telephone number, and Social Security 
  Number. Visits are limited to normal working hours.
  For personal visits, the individual should be able to provide some 
  acceptable identification, such as, drivers license, employing 
  office's identification card, and give some verbal information that 
  could be verified.
Contesting record procedures: 
  DMA's rules for accessing records and contesting contents and 
  appealing initial agency determinations are published in DMA 
  Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
  system manager.
Record source categories: 
  Time and attendance cards initialed by employee. Accumulation and use 
  of leave.
Exemptions claimed for the system:
  None.

<DOC>
 


B0303-20

System name: Compensation Data Request Files.

System location: 
  DMA Aerospace Center. Official mailing addresses are published as an 
  appendix to DMA's compilation of systems of records notices.
Categories of individuals covered by the system: 
  All civilian employees requesting compensation.
Categories of records in the system: 
  Correspondence relating to Federal Employee Compensation claims.
Authority for maintenance of the system: 
  21 U.S.C. 1175.
Purpose(s): 
  To record documents and correspondence on employees who have been 
  injured on the job, received treatment from a medical facility, and 
  filed a claim for compensation.
Routine uses of records maintained in the system, including categories 
    of users and the purposes of such uses: 
  The `Blanket Routine Uses' set forth at the beginning of DMA's 
  compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
    and disposing of records in the system:  
Storage: 
  Paper records in file folders.
Retrievability: 
  Filed alphabetically by employee's last name.
Safeguards: 
  Records are maintained in a secured area/locked file cabinets with 
  access limited to authorized personnel whose duties require access.
Retention and disposal: 
  Destroy 6 years, 3 months after final disposition of the claim by 
  settlement, transfer to GAO, or discontinuance covered by account.
System manager(s) and address: 

Other Popular 1995 Privacy Act Documents Documents:

Other Documents:

1995 Privacy Act Documents Records and Documents